- Position Title
- Administrative Support Services Specialist
- Agency
- Defense Media Activity
- Announcement Number
- DMA-10010192-DE Opens in new window
- Open Period
- Thursday, May 11, 2017 to Tuesday, May 30, 2017
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a current or former federal employee displaced from a position in a federal agency other than the agency hiring for this position?
If yes, confirm:
• you are located in the same local commuting area of the vacancy
• your grade is equivalent to or below the grade level of the vacancy and
• your last performance rating of record is at least fully successful or the equivalent.
You will be required to submit supporting documentation to validate your claim of ICTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50. For more information, review https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/
If yes, confirm:
• you are located in the same local commuting area of the vacancy
• your grade is equivalent to or below the grade level of the vacancy and
• your last performance rating of record is at least fully successful or the equivalent.
You will be required to submit supporting documentation to validate your claim of ICTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50. For more information, review https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/
Assessment 1
Certification of Information Accuracy - I certify that, to the best of my knowledge and belief, all of the information submitted by me in this application, supporting materials and/or information provided in any interview associated with the examination process are true and accurate; and that misrepresenting my experience or education, or providing false or fraudulent information, may be grounds for not hiring me, disciplinary action or termination; and that false or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
1.
As previously explained, your responses in this Assessment Questionnaire are subject to evaluation and verification. Later steps in the selection process are specifically designed to verify your responses. Information provided in the application process may be investigated. Deliberate attempts to falsify your application information may result in being removed from consideration and could be grounds for disqualifying you or for dismissing you from employment should you be selected for this position. Please take this opportunity to review your responses to ensure their accuracy:
2.
From the descriptions below, select the letter that best describes your level of specialized experience.
In this part, you will respond to questions about experience you have had that are related to the requirements of the job for which you are applying. Carefully review the level of descriptions listed below. For each statement, select the ONE response description that best describes your experience and record your selection.
Level Descriptions
A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
3.
Coordinate with attendees meeting times and location.
4.
Generate monthly reports using office automation software.
5.
Develop methods for automating reports.
6.
Work with building manager to coordinate support needs.
7.
Coordinate travel plans (i.e. hotel accommodations, airfare, rental cars, etc.) for senior leader.
8.
Provide assistance with a wide variety of studies and analyses on subjects including manpower, program analysis, or organizational planning.
9.
Coordinate space and any necessary audio-visual equipment required for meetings and conferences.
10.
Coordinate office space including floor plans and space allocation.
11.
Coordinates the procurement of office supplies and services.
12.
Plan for future space requirements.
13.
Develop workflow policies when necessary.
14.
Conduct equipment inventory as necessary.
15.
Maintain hand receipts for property and equipment.
16.
Maintain record keeping of property and equipment.
17.
Develop office administration procedures, records, and filing systems.
18.
Identify when new policies are required.
19.
Implement executive and administrative policies.
20.
Manage personnel security records (i.e. security clearances and building passes).
21.
Monitor requests for various personnel actions (i.e. promotions, reassignments to different organizations within the agency/company).