- Position Title
- Program Assistant (OA)
- Agency
- U.S. Army Medical Command
- Announcement Number
- SCDZ172093776929 Opens in new window
- Open Period
- Monday, August 14, 2017 to Wednesday, August 23, 2017
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Current Department of Army Civilian Employees
IF YOU ARE A CURRENT CIVILIAN EMPLOYEE WITH THE DEPARTMENT OF THE ARMY: Department of the Army regulations include several employment categories in the definition of "current Army civilian employee". Do you meet one of the categories below?
• CIVILIAN EMPLOYEES SERVING ON A PERMANENT APPOINTMENT. You must submit a copy of your most recent SF-50, Notification of Personnel Action. Block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a"1." Army employees can access their SF-50 at: My Biz.
• CIVILIAN EMPLOYEES SERVING ON AN EXCEPTED SERVICE VETERANS RECRUITMENT APPOINTMENT (VRA). (JOBS AT THE GS-11 LEVEL OR BELOW ONLY). If you are eligible in this category, you are required to submit an SF-50 showing current Army Excepted Service VRA appointment (block 24 must be a "1" or "2" AND block 34 must be a"2.").
• CIVILIAN EMPLOYEES SERVING ON AN EXCEPTED SERVICE APPOINTMENT WITH THE DEFENSE CIVILIAN INTELLIGENCE PERSONNEL SYSTEM (DCIPS). This category ONLY includes those who have personal career or career-conditional status earned with prior employment in the Competitive Service. If you are eligible in this category, you are required to submit two SF-50s: (1) an SF-50 showing current Army DCIPS employment, and (2) an SF-50 showing career/ career-conditional employment in the Competitive Service (block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a"1").
• CIVILIAN ARMY EMPLOYEES SERVING ON AN EXCEPTED SERVICE APPOINTMENT WITH THE DEFENSE CIVILIAN INTELLIGENCE PERSONNEL SYSTEM (DCIPS) APPLYING TO A DCIPS POSITION. This category applies to those who are current DCIPS employees with the Department of Army that are eligible for reappointment as a result of personal competitive status earned with prior employment; or those who are currently serving on an Army DCIPS appointment without time limitation. If you are eligible for this category, you are required to submit a copy of your most recent SF-50 (block 24 must be a "1" or "2" AND block 34 must be a "2") and an SF-50 which reflects your highest grade held on a permanent basis.
• CIVILIAN EMPLOYEES SERVING ON A TEMPORARY OR TERM APPOINTMENT. This category ONLY includes those who have personal career or career-conditional status, earned with prior employment in the Competitive Service. If you are eligible in this category, you are required to submit two SF-50s:: (1) an SF-50 showing current Army employment, and (2) an SF-50 showing career/career-conditional employment in the Competitive Service (block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a"1").
Note: The "current Army employee" category does not include permanent Army National Guard employees in the competitive service.
Supporting documentation: You are required to submit the documents which prove you are a current Department of the Army employee in one of the categories described above. To obtain a copy of SF-50s from employment with the Department of Defense, go to My Biz.
Additional information, to include specific required documents that must be submitted at the time of your application, may be found here.
Are you a current Army civilian employee?
IF YOU ARE A CURRENT CIVILIAN EMPLOYEE WITH THE DEPARTMENT OF THE ARMY: Department of the Army regulations include several employment categories in the definition of "current Army civilian employee". Do you meet one of the categories below?
• CIVILIAN EMPLOYEES SERVING ON A PERMANENT APPOINTMENT. You must submit a copy of your most recent SF-50, Notification of Personnel Action. Block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a"1." Army employees can access their SF-50 at: My Biz.
• CIVILIAN EMPLOYEES SERVING ON AN EXCEPTED SERVICE VETERANS RECRUITMENT APPOINTMENT (VRA). (JOBS AT THE GS-11 LEVEL OR BELOW ONLY). If you are eligible in this category, you are required to submit an SF-50 showing current Army Excepted Service VRA appointment (block 24 must be a "1" or "2" AND block 34 must be a"2.").
• CIVILIAN EMPLOYEES SERVING ON AN EXCEPTED SERVICE APPOINTMENT WITH THE DEFENSE CIVILIAN INTELLIGENCE PERSONNEL SYSTEM (DCIPS). This category ONLY includes those who have personal career or career-conditional status earned with prior employment in the Competitive Service. If you are eligible in this category, you are required to submit two SF-50s: (1) an SF-50 showing current Army DCIPS employment, and (2) an SF-50 showing career/ career-conditional employment in the Competitive Service (block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a"1").
• CIVILIAN ARMY EMPLOYEES SERVING ON AN EXCEPTED SERVICE APPOINTMENT WITH THE DEFENSE CIVILIAN INTELLIGENCE PERSONNEL SYSTEM (DCIPS) APPLYING TO A DCIPS POSITION. This category applies to those who are current DCIPS employees with the Department of Army that are eligible for reappointment as a result of personal competitive status earned with prior employment; or those who are currently serving on an Army DCIPS appointment without time limitation. If you are eligible for this category, you are required to submit a copy of your most recent SF-50 (block 24 must be a "1" or "2" AND block 34 must be a "2") and an SF-50 which reflects your highest grade held on a permanent basis.
• CIVILIAN EMPLOYEES SERVING ON A TEMPORARY OR TERM APPOINTMENT. This category ONLY includes those who have personal career or career-conditional status, earned with prior employment in the Competitive Service. If you are eligible in this category, you are required to submit two SF-50s:: (1) an SF-50 showing current Army employment, and (2) an SF-50 showing career/career-conditional employment in the Competitive Service (block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a"1").
Note: The "current Army employee" category does not include permanent Army National Guard employees in the competitive service.
Supporting documentation: You are required to submit the documents which prove you are a current Department of the Army employee in one of the categories described above. To obtain a copy of SF-50s from employment with the Department of Defense, go to My Biz.
Additional information, to include specific required documents that must be submitted at the time of your application, may be found here.
Are you a current Army civilian employee?
3.
Current Permanent Department of Defense (DOD) Civilian Employee (non-Army)
Do you meet the following?
Current Permanent Federal Civilian if you currently work on a permanent competitive service civilian appointment in any of the following Department of Defense (DOD) Agencies:
• U.S. Navy
• U.S. Marine Corps
• Department of the Air Force
•Other Department of Defense Agency (e.g., WHS, DLA, DFAS, DISA, DODDS, Defense Commissary, etc.)
Supporting documentation: You are required to submit acceptable documentation of your appointment eligibility, by submitting a copy of your last or most recent SF-50, Notification of Personnel Action, (block 24 must be a "1" or "2" AND block 34 must be a"1").
Notes:
*Current Permanent Federal Civilians: You can check your competitive service status by viewing your latest Notification of Personnel Action, SF-50, Block 34, Position Occupied. If eligible, you will see 1-Competitive Service in this block.
*If you are currently working on a temporary or term appointment, or you are serving on active duty in the U.S. military service in any of the above agencies, you are NOT eligible for this hiring category.
*If you are currently working for a private sector company performing work related to a contract with a federal agency, you are NOT eligible for this hiring category
*DOD employees can access their SF-50 at: My Biz
Do you meet the following?
Current Permanent Federal Civilian if you currently work on a permanent competitive service civilian appointment in any of the following Department of Defense (DOD) Agencies:
• U.S. Navy
• U.S. Marine Corps
• Department of the Air Force
•Other Department of Defense Agency (e.g., WHS, DLA, DFAS, DISA, DODDS, Defense Commissary, etc.)
Supporting documentation: You are required to submit acceptable documentation of your appointment eligibility, by submitting a copy of your last or most recent SF-50, Notification of Personnel Action, (block 24 must be a "1" or "2" AND block 34 must be a"1").
Notes:
*Current Permanent Federal Civilians: You can check your competitive service status by viewing your latest Notification of Personnel Action, SF-50, Block 34, Position Occupied. If eligible, you will see 1-Competitive Service in this block.
*If you are currently working on a temporary or term appointment, or you are serving on active duty in the U.S. military service in any of the above agencies, you are NOT eligible for this hiring category.
*If you are currently working for a private sector company performing work related to a contract with a federal agency, you are NOT eligible for this hiring category
*DOD employees can access their SF-50 at: My Biz
4.
Executive Order (E.O.) 12721
This category includes those who meet the following conditions:
• you worked in an overseas area as an Appropriated Fund Federal employee
• you are/were a family member of an appropriate sponsor (a Federal civilian employee, a Federal NAF employee, or a member of a uniformed service) during the overseas employment
• you completed 52 weeks of creditable service, AND
• you are applying within 3 years of returning to the U.S. from the overseas tour of duty
Additional information, to include specific required documents that must be submitted at the time of your application, may be found here.
Are you eligible under E.O. 12721?
This category includes those who meet the following conditions:
• you worked in an overseas area as an Appropriated Fund Federal employee
• you are/were a family member of an appropriate sponsor (a Federal civilian employee, a Federal NAF employee, or a member of a uniformed service) during the overseas employment
• you completed 52 weeks of creditable service, AND
• you are applying within 3 years of returning to the U.S. from the overseas tour of duty
Additional information, to include specific required documents that must be submitted at the time of your application, may be found here.
Are you eligible under E.O. 12721?
5.
Interagency Career Transition Assistance Plan
Are you a current or former federal employee displaced from a position in a federal agency other than the agency hiring for this position? If yes, confirm:
• you are located in the same local commuting area of the vacancy
• your grade is equivalent to or below the grade level of the vacancy and
• your last performance rating of record is at least fully successful or the equivalent.
ICTAP applicants must be well qualified for the position to receive consideration for special priority selection. Well-qualified is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position.
*Note: Under competitive delegated examining, an ICTAP eligible will be considered well-qualified if they attain an eligibility rating of 90 or higher, not including points for veterans' preference.
Supporting documentation: Federal employees seeking ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.704, by submitting a copy of the following documents with your completed application:A copy of your agency notice; AND,
A copy of your most recent annual performance appraisal; AND,
A copy of their most recent SF-50 noting current position, grade level, and duty location.Additional information regarding ICTAP eligibility can be found in the OPM Employee’s Guide to Career Transition. For more information, review the USAJOBS Resource Center.
Are you a current or former federal employee displaced from a position in a federal agency other than the agency hiring for this position? If yes, confirm:
• you are located in the same local commuting area of the vacancy
• your grade is equivalent to or below the grade level of the vacancy and
• your last performance rating of record is at least fully successful or the equivalent.
ICTAP applicants must be well qualified for the position to receive consideration for special priority selection. Well-qualified is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position.
*Note: Under competitive delegated examining, an ICTAP eligible will be considered well-qualified if they attain an eligibility rating of 90 or higher, not including points for veterans' preference.
Supporting documentation: Federal employees seeking ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.704, by submitting a copy of the following documents with your completed application:A copy of your agency notice; AND,
A copy of your most recent annual performance appraisal; AND,
A copy of their most recent SF-50 noting current position, grade level, and duty location.Additional information regarding ICTAP eligibility can be found in the OPM Employee’s Guide to Career Transition. For more information, review the USAJOBS Resource Center.
6.
Military Spouses, under Executive Order (E.O.) 13473
Do you meet one of the following?
• Are a spouse of a member of the Armed Forces serving on active duty who has permanent change of station (PCS) orders (not for training).
- Limited to a maximum of 2 years from the date of the orders for the PCS.
- Limited to the geographic area as specified in the PCS orders. This includes the surrounding area which people reasonably can be expected to travel daily to and from work.
- Must relocate with the service member to be eligible.; OR
• Are a spouse of a 100 percent disabled service member injured while on active duty; OR
• Are the un-remarried widow or widower of a service member who was killed while performing active duty
OPM eliminated the 2-Year eligibility limitation to provide spouses of certain deceased or 100 percent disabled veterans with unlimited eligibility for noncompetitive appointment effective September 30, 2011.
Supporting documentation: You are required to submit acceptable documentation of your eligibility for E.O. 13473 which may include:
• the service member’s permanent change of station orders, including a statement authorizing the spouse to accompany the member to the permanent duty station, the specific location to which the member is assigned, reassigned, or transferred to permanent change of station orders, and the effective date of the permanent change of station;
• verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage);
• verification of the member’s 100 percent disability; and/or
• verification of the member’s death while on active duty.
Additionally, you may need to submit a Standard Form-15 (SF-15), an Application for 10-Point Veterans’ Preference, and applicable supporting documents as noted on the form.
To obtain a copy of SF-15, go to http://www.opm.gov/forms/pdf_fill/SF15.pdf.
For more information please see OPM’s Questions and Answers for Noncompetitive Appointment of Certain Military Spouses: http://www.fedshirevets.gov/hire/hrp/qaspouse/index.aspx.
Do you meet one of the following?
• Are a spouse of a member of the Armed Forces serving on active duty who has permanent change of station (PCS) orders (not for training).
- Limited to a maximum of 2 years from the date of the orders for the PCS.
- Limited to the geographic area as specified in the PCS orders. This includes the surrounding area which people reasonably can be expected to travel daily to and from work.
- Must relocate with the service member to be eligible.; OR
• Are a spouse of a 100 percent disabled service member injured while on active duty; OR
• Are the un-remarried widow or widower of a service member who was killed while performing active duty
OPM eliminated the 2-Year eligibility limitation to provide spouses of certain deceased or 100 percent disabled veterans with unlimited eligibility for noncompetitive appointment effective September 30, 2011.
Supporting documentation: You are required to submit acceptable documentation of your eligibility for E.O. 13473 which may include:
• the service member’s permanent change of station orders, including a statement authorizing the spouse to accompany the member to the permanent duty station, the specific location to which the member is assigned, reassigned, or transferred to permanent change of station orders, and the effective date of the permanent change of station;
• verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage);
• verification of the member’s 100 percent disability; and/or
• verification of the member’s death while on active duty.
Additionally, you may need to submit a Standard Form-15 (SF-15), an Application for 10-Point Veterans’ Preference, and applicable supporting documents as noted on the form.
To obtain a copy of SF-15, go to http://www.opm.gov/forms/pdf_fill/SF15.pdf.
For more information please see OPM’s Questions and Answers for Noncompetitive Appointment of Certain Military Spouses: http://www.fedshirevets.gov/hire/hrp/qaspouse/index.aspx.
7.
Non-Appropriated Fund Instrumentality (NAFI)
This category includes individuals:
• who have been continuously serving in a NAF or Army Air Force Exchange Services (AAFES) position without time limitation for at least one year OR
• who have been involuntarily separated from such an appointment without personal cause within the preceding year.
Additional information, to include specific required documents that must be submitted at the time of your application, may be found here.
Are you eligible under a NAFI Interchange Agreement?
This category includes individuals:
• who have been continuously serving in a NAF or Army Air Force Exchange Services (AAFES) position without time limitation for at least one year OR
• who have been involuntarily separated from such an appointment without personal cause within the preceding year.
Additional information, to include specific required documents that must be submitted at the time of your application, may be found here.
Are you eligible under a NAFI Interchange Agreement?
8.
Non-Department of Defense (DoD) Transfer
This category includes competitive service, career or career-conditional employees of federal agencies other than the Department of Defense (e.g., Dept of Labor, VA).
Additional information, to include specific required documents that must be submitted at the time of your application, may be found here.
Are you applying to transfer from a federal agency other than the DoD?
This category includes competitive service, career or career-conditional employees of federal agencies other than the Department of Defense (e.g., Dept of Labor, VA).
Additional information, to include specific required documents that must be submitted at the time of your application, may be found here.
Are you applying to transfer from a federal agency other than the DoD?
9.
Priority Placement Program (PPP), Program S (Military Spouse) registrant
This category includes:
• military spouses registered in the Priority Placement Program, Program S, for this local commuting area; AND
• for the series and grade of this position.
IMPORTANT: Program S registrants are only eligible for consideration for this category if they matched through the PPP. Additional information, to include specific required documents that must be submitted at the time of your application, may be found here.
Are you registered in Program S of the PPP?
This category includes:
• military spouses registered in the Priority Placement Program, Program S, for this local commuting area; AND
• for the series and grade of this position.
IMPORTANT: Program S registrants are only eligible for consideration for this category if they matched through the PPP. Additional information, to include specific required documents that must be submitted at the time of your application, may be found here.
Are you registered in Program S of the PPP?
10.
Reinstatement
This category includes:
• former federal service employees who attained career status on a permanent, competitive status appointment
• former federal service employees who attained career-conditional status on a permanent, competitive status appointment and are within three years of the date of separation.
Additional information, to include specific required documents that must be submitted at the time of your application, may be found here.
Are you eligible for Reinstatement?
This category includes:
• former federal service employees who attained career status on a permanent, competitive status appointment
• former federal service employees who attained career-conditional status on a permanent, competitive status appointment and are within three years of the date of separation.
Additional information, to include specific required documents that must be submitted at the time of your application, may be found here.
Are you eligible for Reinstatement?
11.
Veterans Employment Opportunity Act (VEOA) of 1998
This category includes veterans whose discharge was under honorable conditions AND:
• who served 3 or more years of continuous active duty service in the military (NOTE: if released shortly before completing a 3-year tour, you are considered to meet this eligibility); or
• who have preference eligibility; or
• who have derived preference
Additional information, to include specific required documents that must be submitted at the time of your application, may be found here.
Are you applying for consideration under the VEOA?
This category includes veterans whose discharge was under honorable conditions AND:
• who served 3 or more years of continuous active duty service in the military (NOTE: if released shortly before completing a 3-year tour, you are considered to meet this eligibility); or
• who have preference eligibility; or
• who have derived preference
Additional information, to include specific required documents that must be submitted at the time of your application, may be found here.
Are you applying for consideration under the VEOA?
Conditions of Employment
This position has requirements, some of which must be met prior to employment, and which must be maintained for continued employment. Your answers to the questions in this section will indicate your possession of, understanding of, and agreement to these requirements and conditions.
1.
This position requires a personnel background investigation. Are you willing to undergo a personnel background investigation?
Assessment 1
Thank you for your interest in a Program Assistant (OA) position with Department of the Army.
We will evaluate your resume and your response to this Occupational Questionnaire to determine if you are among the best qualified for this position. Your responses are subject to verification. Please review your responses for accuracy before you submit this questionnaire.
1.
Select the one statement below that best describes the education and/or experience that you possess that demonstrates your ability to perform the work of a Program Assistant (OA) at the GS-05 grade level or equivalent pay band in the Federal service.
Select “Yes” or “No” to the following question(s).
2.
This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors. Are you a qualified typist?
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
3.
Prepare input for automated systems/manual reports to support the labor cost assignment role in the Medical Expense Performance Reporting System (MEPRS).
4.
Serve as the subject matter expert for the Defense Medical Human Resources System Internet (DMHRSi) to assist departmental staff with the bi-weekly submissions/corrections of DMHRSi timecards.
5.
Serve as the subject matter expert for the Defense Medical Human Resources System Internet (DMHRSi) to ensure time keeping requirements, such as fiscal year project number changes, correct reporting of hours to MEPRS codes, data entry, and template building are met. Familiar with the Automated Time and Attendance Payroll System (ATAAPS) for civilian employees and how to correct mismatches between submitted ATAAPS and DMHRSi timecards.
6.
Generate reports to reflect accurate input of time-entry/man-hour reporting, such as TDY, training, leave, payroll reconciliation, etc.
7.
Resolve discrepancies of time-entry/man-hour reporting to support the medical readiness of all military and civilian personnel schedules.
8.
Run the Graduate Medical Education (GME) compliance reporting tool, analyze the data t to ensure the fiscal year business rules regarding GME reporting by residents/interns are adhered to.
9.
Enter coded data from worksheets into a computer.
10.
Maintain internal timecard approver spreadsheet to ensure compliance with policies.
11.
Identify problem areas to ensure man-hours are entered by suspense date for staff.
12.
Gather information to provide spreadsheets with statistical data for staff.
13.
Provide recommendations for improvement on organizational processes/workflow to staff.
14.
Provide technical assistance to staff for time entry.
15.
Provide technical assistance to staff for proper functional cost code (FCC) (i.e. MEPRS code) reporting.
16.
Facilitate DMHRSi self-service/timekeeper training to keep staff abreast of changes in MEPRS guidance which impacts man-hour reporting.
17.
Keep department chiefs informed of DMHRSi timecard issues to ensure compliance.
18.
Compose routine correspondence from brief notes to keep staff informed.
19.
Utilize automated systems (i.e. Excel, MS Word, and MS Outlook) for retrieving and validating timecard compliance reports.
20.
Review and validate costs and workload data using several automated systems.
21.
Review out-going reports to ensure accuracy/conformance with procedural instructions.
22.
Understand Graduate Medical Education (GME) timekeeping recording rules to advise appropriate staff when necessary.
23.
Make changes/corrections to shared documents on a shared drive to ensure staff has access to updated information.
24.
Your responses to the Announcement and Assessment Questionnaires, along with your resume and all supporting documentation are subject to evaluation and verification to ensure accuracy. Please take this opportunity to review your responses to ensure their accuracy.