- Position Title
- Secretary (OA)
- Agency
- Veterans Affairs, Veterans Health Administration
- Announcement Number
- CBDD-101876679-18-SW Opens in new window
- Open Period
- Thursday, April 12, 2018 to Wednesday, May 2, 2018
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a veteran who separated from active duty under honorable conditions and you:
For more information, review USAJOBS Veterans resources.
- have a rating by the Department of Veterans Affairs showing a compensable service-connected disability of 30% or more OR
- retired from active military service with a service-connected disability rating of 30% or more
For more information, review USAJOBS Veterans resources.
3.
Are you currently employed by the Department of Veterans Affairs?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. with an interchange agreement and one year of service in that position). This does not include temporary, term or intermittent.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. with an interchange agreement and one year of service in that position). This does not include temporary, term or intermittent.
4.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Resource Center.
- you are located in the same local commuting area of the vacancy
- your grade at the time of displacement is equivalent to or below the grade level of the vacancy AND
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Resource Center.
5.
Are you a current or former federal employee displaced from a position in a federal agency other than the Department of Veterans Affairs?
If yes, confirm:
For more information, review the USAJOBS Resource Center.
If yes, confirm:
- you are located in the same local commuting area of the vacancy
- your grade at the time of displacement equivalent to or below the grade level of the vacancy and
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Resource Center.
6.
Do you have a severe physical, psychiatric or mental disability that qualifies you for Schedule A Disability appointments?
If eligible, provide proof of disability with appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
For more information, review USAJOBS Individuals with Disabilities resources.
If eligible, provide proof of disability with appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
For more information, review USAJOBS Individuals with Disabilities resources.
7.
Were you formerly employed as a federal civilian on a permanent competitive appointment but are not currently a permanent competitive federal employee?
If eligible, submit a copy of your separation Notification of Personnel Action, Standard Form 50 or equivalent personnel action form reflecting your permanent, competitive status.
If eligible, submit a copy of your separation Notification of Personnel Action, Standard Form 50 or equivalent personnel action form reflecting your permanent, competitive status.
- Your separation Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect career or career-conditional (Tenure 1 or 2) AND
- Your separation Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect your status was in the competitive service (Position Occupied is 1).
8.
Are you currently employed as a civilian employee in the competitive service in a federal agency other than the agency hiring for this position?
If eligible, submit a copy of your Notification of Personnel Action, Standard Form 50 or equivalent personnel action form reflecting your permanent, competitive status.
If eligible, submit a copy of your Notification of Personnel Action, Standard Form 50 or equivalent personnel action form reflecting your permanent, competitive status.
- Your Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect career or career-conditional (Tenure 1 or 2) and
- Your Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect your status was in the competitive service (Position Occupied is 1).
9.
Are you a Veterans Benefits Administration employee?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. with an interchange agreement and at least one year of service in that position). This does not include temporary, term or intermittent.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. with an interchange agreement and at least one year of service in that position). This does not include temporary, term or intermittent.
10.
Are you a veteran whose latest discharge was under honorable conditions and you:
*Note current Federal employees must also meet Time-in-Grade requirements.
For more information, review USAJOBS Veterans resources.
- served three or more years of continuous active duty service in the military (NOTE: if released shortly before completing a 3-year tour, you are considered to meet the eligibility) OR
- are entitled to veterans' preference
*Note current Federal employees must also meet Time-in-Grade requirements.
For more information, review USAJOBS Veterans resources.
11.
Are you a veteran who separated from active duty under honorable conditions and you:
For more information, review USAJOBS Veterans resources.
- recently separated (within the past 3 years)
- are a disabled veteran
- served on active duty during a war, campaign or expedition OR
- received an Armed Forces Service Medal
For more information, review USAJOBS Veterans resources.
12.
Are you a Veterans Health Administration employee?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. with an interchange agreement and at least one year of service in that position). This does not include temporary, term or intermittent.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. with an interchange agreement and at least one year of service in that position). This does not include temporary, term or intermittent.
Assessment 1
The following section is used to determine your eligibility for appointment in the Federal government or your eligibility (status) for referral consideration. Please select the most appropriate response to the following questions. FAILURE TO CLAIM AT LEAST ONE ELIGIBILITY STATEMENT WILL RESULT IN AN INELIGIBLE RATING. Applicants are responsible for claiming their appropriate eligibility/eligibilities.
This section includes questions about the qualifications for the grade level of this vacancy. Please select the one statement below that best describes your ability to meet the qualification requirements for an Secretary (OA), GS-6. Refer to the Qualifications section of this vacancy announcement for detailed information.
1.
Do you possess one (1) year of specialized experience equivalent to at least the GS-5 grade level in the Federal Service? NOTE: Specialized experience includes: Reviewing, screening and controlling all incoming correspondence, screening items to be handled personally, and forwarding the remainder for action; receiving requests for information, advising when the information can be furnished, and providing authorized information from files and records or following up with others to see that non-routine information is provided; arranging for meetings or conferences including reserving meeting room and notifying participants; typing correspondence, reports, and records in final form from rough draft and requisitioning supplies, equipment and services for the office staff. Time-in-Grade Restriction - Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service.
Typing Requirement: In addition to meeting experience requirements, applicants must be able to type at least 40 words per minute. Applicants must indicate in their application package that they can type at least 40 words per minute to be qualified.
2.
Do you type at least 40 words per minute?
TIME-IN-GRADE - Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service. If this question is not applicable to you, please choose C.
3.
Have you worked in any occupation at the GS-5 grade level for 52 weeks (1 year)?
This section evaluates your knowledge, skills and abilities to perform the duties of this position. For each task below, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
4.
Prepares a variety of clerical documents using Microsoft Word and Excel for the Service Chief's Office to include letters and outgoing correspondence to higher level contacts.
5.
Prepares Service Staff Weekly Meeting Minutes.
6.
Ability to independently use electronic schedules and maintain appointments, coordinates/arranges meetings, V-Tel, VANTS calls and teleconferences.
7.
Performs electronic calendar maintenance to ensure appointments are accurate and non-conflicting.
8.
Maintains an electronic suspense system to assure timeliness of correspondence and reports.
9.
Proficient in Microsoft Office and related software programs with the ability to learn other computer applications
10.
Provides public contact support services, e.g., and answers telephone, refers visitors and patients and provides information on operating procedures.
11.
Refers non-routine Veteran issues to appropriate Service Staff or Service Chief.
12.
Effectively communicates with higher level contacts to include Medical Center Director and Staff, Network, and Medical Center Service Chief's and Staff.
13.
Appropriately routes materials/correspondence for Service Section action.
14.
Takes meeting minutes and prepares final product.
15.
Prepares and processes incoming and outgoing materials/correspondence for the Service Chief in accordance with VA guidelines.
16.
Reviews all incoming and outgoing correspondence and reports for format, style spelling and grammar to ensure accuracy and correctness prior to signature by Service Chief.
17.
Independently composes general replies to correspondence for Service Chief signature.
18.
Makes travel and transportation arrangements for the Service Chief.
19.
Serves as primary Service Timekeeper.
20.
Establishes controls to ensure all deadlines are met.
21.
Organizes and maintains files and office records in accordance with the Records Management System.
22.
Orders and maintains office supplies for Service Sections
23.
Reviews Incoming mail and prepares response for appropriate signature.
24.
Compiles statistics for monthly and quarterly reports.
25.
Resolves routine issues and concerns from Veterans and Staff tactfully.
26.
Maintains complete confidentiality of all sensitive items.
27.
VERIFICATION STATEMENT: Your rating is subject to verification based on the r?sum?, narratives and other relevant documents you submit, and through verification of references as appropriate. Deliberate attempts to falsify information are grounds for non-selection and for termination. In addition, falsifying information on your application can result in your being barred from federal employment. Please choose A to certify that your answers are accurate and complete.