- Position Title
- Administrative Management Specialist
- Agency
- Food and Drug Administration
- Announcement Number
- FDA-ORA-MP-18-10232134 Opens in new window
- Open Period
- Friday, June 15, 2018 to Thursday, June 28, 2018
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
PLEASE READ THE FOLLOWING ELIGIBILITY QUESTIONS VERY CAREFULLY. YOUR RESPONSES WILL AFFECT YOUR CONSIDERATION FOR THIS POSITION!
This advertisement is listed in accordance with Merit Promotion procedures. This means that only specific groups of applicants are eligible for consideration. The following eligibility questions will determine if you are among any of these specific groups eligible for consideration under this advertisement. You will only be considered for each eligibility which you respond "yes" to. If you respond "no" to all eligibility options in this list, your application will not be considered under this advertisement.
For more information about eligibility, please review the following article on USAJOBS, "Which jobs am I eligible to apply for?" located at:https://www.usajobs.gov/Help/faq/application/eligibility/
If you still have questions about this advertisement or your potential eligibility, please e-mail quickquestions@fda.gov or call 888-478-4340.
By responding "yes" to this question, you are indicating that you have read and understand the information above.
This advertisement is listed in accordance with Merit Promotion procedures. This means that only specific groups of applicants are eligible for consideration. The following eligibility questions will determine if you are among any of these specific groups eligible for consideration under this advertisement. You will only be considered for each eligibility which you respond "yes" to. If you respond "no" to all eligibility options in this list, your application will not be considered under this advertisement.
For more information about eligibility, please review the following article on USAJOBS, "Which jobs am I eligible to apply for?" located at:https://www.usajobs.gov/Help/faq/application/eligibility/
If you still have questions about this advertisement or your potential eligibility, please e-mail quickquestions@fda.gov or call 888-478-4340.
By responding "yes" to this question, you are indicating that you have read and understand the information above.
2.
Do you wish to be considered for competitive eligibility as a current agency employee?
You may qualify for this eligibility if you meet all conditions below:
It is extremely important that you understand this question and provide the correct response. Your response to this question will impact your eligibility determination.
If you answer "no" to this question, you will not be considered as a competitive current employee, even if this answer was in error. Therefore, if you are not sure about your current employment status, you should consult your SF-50 or your local HR point of contact.
You may qualify for this eligibility if you meet all conditions below:
- You are a current employee of any center or office within the Food & Drug Administration.
- You are a Federal employee, not a contractor.
- You are on a career or career-conditional appointment.
- Your appointment is in the competitive service.
It is extremely important that you understand this question and provide the correct response. Your response to this question will impact your eligibility determination.
If you answer "no" to this question, you will not be considered as a competitive current employee, even if this answer was in error. Therefore, if you are not sure about your current employment status, you should consult your SF-50 or your local HR point of contact.
3.
Do you wish to be considered under the Non-Competitive eligibility for current agency employees?
You may qualify for this eligibility if you are a current FDA employee meeting all of the requirements outlined below:
It is extremely important that you understand this question and provide the correct response. Your response to this question will impact your eligibility determination. If you answer "no" to this question, you will not be considered as a non-competitive current employee, even if this answer was in error. Therefore, if you are not sure about your current employment status, you should consult your SF-50 or your local HR point of contact.
You may qualify for this eligibility if you are a current FDA employee meeting all of the requirements outlined below:
- You are a current employee of any office or center in the Food & Drug Administration.
- You are a Federal employee (not a contractor).
- You are on a career or career-conditional appointment.
- Your appointment is in the competitive service.
- You currently hold, or have held, a position which was at (or higher) than the grade being advertised.
It is extremely important that you understand this question and provide the correct response. Your response to this question will impact your eligibility determination. If you answer "no" to this question, you will not be considered as a non-competitive current employee, even if this answer was in error. Therefore, if you are not sure about your current employment status, you should consult your SF-50 or your local HR point of contact.
4.
Do you wish to be considered under the Schedule A eligibility for people with disabilities?
You may qualify for this eligibility if you have a severe physical, psychiatric, or intellectual disability, that limits one (or more) of your life functions, and qualifies based on Schedule A provisions. You can read more about Schedule A on the USAJOBS website. Learn more about this eligibility on the Individuals with Disabilities page on USAJOBS...
To verify your eligibility:
You must provide appropriate medical documentation, such as a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition, fitness to work, and any related work restrictions. This documentation must be provided with your application. You will not be able to provide this documentation once the vacancy announcement closes.
You may qualify for this eligibility if you have a severe physical, psychiatric, or intellectual disability, that limits one (or more) of your life functions, and qualifies based on Schedule A provisions. You can read more about Schedule A on the USAJOBS website. Learn more about this eligibility on the Individuals with Disabilities page on USAJOBS...
To verify your eligibility:
You must provide appropriate medical documentation, such as a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition, fitness to work, and any related work restrictions. This documentation must be provided with your application. You will not be able to provide this documentation once the vacancy announcement closes.
5.
HHS Public Health Service Officers
Are you a current Commissioned Officer within the Public Health Service and stationed at a position within the Food and Drug Administration?
If so, you may qualify for non-competitive re-assignment to this position. Current PHS Commissioned Officers within HHS can be non-competitively appointed to an open position within FDA, if you are found qualified and if the Hiring Manager agrees to the appointment. You will be required to provide a copy of your most recent PHS COC orders at the time of application.
Are you a current Commissioned Officer within the Public Health Service and stationed at a position within the Food and Drug Administration?
If so, you may qualify for non-competitive re-assignment to this position. Current PHS Commissioned Officers within HHS can be non-competitively appointed to an open position within FDA, if you are found qualified and if the Hiring Manager agrees to the appointment. You will be required to provide a copy of your most recent PHS COC orders at the time of application.
Preferences
1.
Select the lowest grade you are willing to accept for this position.
OPM-Political, Sch C, or Non-Career SES Appointment
1.
In the last five years, based on the closing date of this announcement, have you served or are you currently serving as an Executive Branch political, Schedule C, or Non-career SES appointee?
You can find out if you have held one of these appointment types by looking at your Standard Form 50s in your Electronic Official Personnel Folder (eOPF), in Section 5 where the legal authorities are listed.
You can find out if you have held one of these appointment types by looking at your Standard Form 50s in your Electronic Official Personnel Folder (eOPF), in Section 5 where the legal authorities are listed.
- A political appointee is an appointment made by the President without confirmation by the Senate (5 CFR 213.3102(c)) OR an assistant position to a top-level federal official if filled by a person designated by the President as a White House Fellow (5 CFR 213.3102(z)).
- A Schedule C appointee occupies a position excepted from the competitive service by the President, or by the Director of OPM, because of the confidential or policy-determining nature of the position duties (5 CFR 213.3301 and 5 CFR 213.3302).
- A Non-career SES appointee is approved by the White House and serves at the pleasure of the appointing official without time limitations (5 CFR 317 Subpart F).
Assessment 1
1.
Your response below will determine if you meet the Area of Consideration (AOC) for this Job Opportunity Announcement (JOA).
Please choose the one answer that best describes your experience, education, or combination of education and experience related to the minimum
qualification requirements at each grade level for the Administrative Management Specialist, GS-0301-7/9 position.
2.
Your response below will determine if you qualify for the position of GS-0301-7, Administrative Management Specialist. Note: You must fully meet the description in the response to select it.
3.
Your response below will determine if you qualify for the position of GS-0301-9, Administrative Management Specialist. Note: You must fully meet the description in the response to select it.
For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Note: Submission of this electronic questionnaire is certification that all responses are true to the best of your knowledge. Materially false, fictitious or fraudulent statements or representations are subject to disciplinary action.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
4.
Provide administrative support related to official travel, office supplies, office property, Fleet and Facilities Management.
5.
Assist with mail operations, including receipt, routing, dispatch and control of packages and letters, identification and management of priority mail.
6.
Assist with audits on issues related to safety, property, credentials, and vehicles.
7.
Provide recommendations to management on strategies that address problems and lead to improved efficiency and effectiveness of office operations.
8.
Review and interprets data to determine areas of discrepancy, potential misuse, and/or abuse.
9.
Assist management with recruitment and staffing issues.
10.
Track status of personnel actions to ensure completion and accuracy.
11.
Serve as source of information on time and attendance matters, ensuring accuracy and conformance.
12.
Participate in meetings and negotiations to resolve human resources issues.
13.
Furnish guidance to managers on human resources issues pertaining to employee relations/labor relations, recruitment and staffing, position descriptions, performance management and job analysis.
14.
Assist with purchasing, oversight, tracking, and reconciliations for the purchase card program.
15.
Run necessary reports, prepares estimates, and compares initial estimates/budget to actual expenditures.
16.
Assist with ensuring monthly financial management reports received are verified and discrepancies are reported in a timely manner.
17.
Analyze and summarize information on past spending and implements adequate funds control systems.
18.
Prepare personnel reports to track staffing allotment information.
19.
Assist management in drafting position descriptions, employee relation/ labor relation issues.
20.
Maintain office records in accordance with applicable records management policies.
21.
Collect and compile data and information.
22.
Prepare correspondence and reports.