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Position Title
DIGITAL FORMAT SPECIALIST
Agency
National Archives and Records Administration
Announcement Number
JD10329242GHM Opens in new window
Open Period
Monday, October 15, 2018 to Tuesday, October 30, 2018
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1. Do you claim Veterans' Preference? (limit characters)
2.

Are you a veteran who separated from active duty under honorable conditions and you:

  • have a rating by the Department of Veterans Affairs showing a compensable service-connected disability of 30% or more OR
  • retired from active military service with a service-connected disability rating of 30% or more

If eligible, submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. Please also provide the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.

For more information, review USAJOBS Veterans resources.

 (limit characters)
3.

Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:

  • you are located in the same local commuting area of the vacancy
  • your grade is equivalent to or below the grade level of the vacancy AND
  • your last performance rating of record is at least fully successful or the equivalent.

You will be required to submit supporting documentation to validate your claim of CTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50.

For more information, review the USAJOBS Resource Center. 

 (limit characters)
4.

Were you employed overseas as an Appropriated Fund employee AND did you

  • complete 52 weeks of creditable overseas service in an appropriated fund position(s) as a family member during the time you accompanied a sponsor officially assigned to an overseas area
  • receive a fully successful or better (or equivalent) performance rating AND
  • return to the United States to resume residence less than 3 years ago? 
 (limit characters)
5. Are you currently employed as a civilian employee in the competitive service?
If eligible, submit a copy of your separation Notification of Personnel Action, Standard Form 50 or equivalent personnel action form reflecting your permanent, competitive status.
Your Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect career or career-conditional (Tenure 1 or 2) AND  
Your Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect your status in the competitive service (Position Occupied is 1). (limit characters)
6.

Have you completed three years of substantially continuous service immediately before separation from an unlimited, career-type Foreign Service appointment that meets a requirement for career tenure?

-OR-

Have you had service that began with a non-temporary Foreign Service appointment counting towards the 3-year service requirement for career tenure and have been separated within the past 30 days from the career-type appointment in the Foreign Service? 

 (limit characters)
7.

Are you a current or former federal employee displaced from a position in a federal agency other than the agency hiring for this position?

If yes, confirm:

  • you are located in the same local commuting area of the vacancy
  • your grade is equivalent to or below the grade level of the vacancy AND 
  • your last performance rating of record is at least fully successful or the equivalent.

You will be required to submit supporting documentation to validate your claim of ICTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50.

For more information, review the USAJOBS Resource Center. 

 (limit characters)
8.

Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past twelve months?

-OR- 

Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past 36 months and is requesting an extension of your non-competitive eligibility due to your military service, status as a full-time student or other experience related to this position?

-OR-

Are you a current or former Peace Corps employee who has completed at least 36 months of continuous service and has been separated from the Peace Corps for less than three years?

If yes, submit a copy of your description of service or other proof of non-competitive eligibility.

If you are a former Peace Corps volunteer or VISTA member who is requesting an extension of your non-competitive eligibility, please also provide the necessary documentation to support your request. 

 (limit characters)
9. Have you ever held (or do you currently hold) a competitive service position on a permanent basis in the Federal government equivalent to the full performance level/promotion potential or higher of this position?   Individuals in the competitive service can be referred for selection without competition under our agency merit promotion procedures. Details and temporary promotions do not count. Your response to this question will be used to determine whether or not you can be categorized as a non-competitive eligible. You must submit the SF-50 that supports your claim (e.g. Appointment or Promotion action reflecting highest grade level held). Failure to submit appropriate documentation may result in you losing further consideration under this announcement.
  (limit characters)
10. Are you a current or former Federal employee eligible for a status appointment under an Office of Personnel Management Interchange Agreement?
If you indicate "yes" you MUST submit a copy of your most recent personnel action form (SF-50 or equivalent) and a prior personnel action form which will reflect at least one year of continuous service along with your application/resume package. (limit characters)
11.

Do you have a severe physical, psychiatric or mental disability that qualifies you for Schedule A Disability appointments?

If eligible, provide proof of disability with appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.

For more information, review USAJOBS Individuals with Disabilities resources. 

 (limit characters)
12.

Were you formerly employed as a federal civilian on a permanent competitive appointment but are not currently a permanent competitive federal employee?

If eligible, submit a copy of your separation Notification of Personnel Action, Standard Form 50 or equivalent personnel action form reflecting your permanent, competitive status.

  • Your separation Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect career or career-conditional (Tenure 1 or 2) AND
  • Your separation Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect your status was in the competitive service (Position Occupied is 1).
 (limit characters)
13.

Are you currently employed as a civilian employee in the competitive service in a federal agency other than the agency hiring for this position?

If eligible, submit a copy of your separation Notification of Personnel Action, Standard Form 50 or equivalent personnel action form reflecting your permanent, competitive status.

  • Your Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect career or career-conditional (Tenure 1 or 2) AND  
  • Your Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect your status was in the competitive service (Position Occupied is 1).
 (limit characters)
14.

Are you a veteran whose latest discharge was under honorable conditions and you:

  • served three or more years of continuous active duty service in the military (NOTE: if released shortly before completing a 3-year tour, you are considered to meet the eligibility) OR
  • are entitled to veterans' preference

If eligible, submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service.

For more information, review USAJOBS Veterans resources.  

 (limit characters)
Assessment 1
Do not overstate or understate your level of experience and demonstrated capability. You should be aware that your ratings are subject to evaluation and verification based on the resume and other relevant documents you submit, as well as through verification of references as appropriate. Later steps in the selection process are specifically designed to verify your stated level of experience and demonstrated capability. Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position following acceptance. (limit characters)
1. Does your resume include the following information for each job listed in it? Hours worked per week; Start and End Dates (including Month and Year); Series and Grade (for Federal positions); and Salary? Failure to provide this information may result in loss of consideration for this position. (limit characters)
2. If you have held a non-temporary General Schedule (GS) position in the Federal government in the past 52 weeks - and you are not applying under a Special Hiring authority (e.g., Disabilities Program, etc.) - there is a time-in-grade (TIG) requirement for this GS-13 grade level position. Have you completed one year in a position at or above the GS-12 grade level?
 (limit characters)
3. If you chose response A in the previous question, provide the position title, pay plan, series, and grade level (or pay band). Also, include the promotion potential and the dates (MM/DD/YY to MM/DD/YY) you held this position. Example: HR Specialist, GS-0201-12 with promotion potential to GS-13 held from 10/12/2007 to 6/05/2009.
 (limit characters)
4. If you are a Federal employee, is your most recent performance rating equivalent to a "pass," "fully successful", "satisfactory," or better?
 (limit characters)
The following questions will be used to determine whether or not you meet the minimum qualification requirements for this position. You may wish to consult the vacancy announcement for a description of those requirements. (limit characters)
5. From the descriptions below, select the letter which best corresponds to the highest level of experience and/or education which you fully possess and which demonstrates your ability to perform the duties of this position. (Note: Experience is based on a 40-hour work week. If you have worked less than 40 hours per week, you must prorate your experience). The following statements will be used to determine if you meet the minimum qualification requirements for the GS-13 Digital Format Specialist position. You may wish to consult the vacancy announcement for a description of those requirements.
 (limit characters)
6. Which of the following best describes your experience in analyzing and evaluating data or information related to the preservation, transformation or access of digitized or born-digital electronic records?
 (limit characters)
7. Which of the following best describes your experience in identifying problems and recommending solutions related to the preservation and access of digitized records and the associated metadata?
 (limit characters)
8. If you chose response C, D, or E in the previous question, please cite where in your resume/application for employment the relevant experience/competencies were gained. Please be specific with respect to any tools, software or standards used as part of the problem solving process. Include the name of the company/agency and position held at that company/agency. If your responses are not supported by your resume, your score will be adjusted accordingly. (Note: The space limitation is 500 characters.)
 (limit characters)
9. Which of the following best describes your experience adapting priorities and goals in response to new information, conditions, or obstacles in a work setting?
 (limit characters)
10. Which of the following best describes your experience monitoring your progress towards goals?
 (limit characters)
11. Which of the following best describes you experience in dealing with obstacles in a work setting?
 (limit characters)
12. Which of the following best describes your experience determining the needs of either internal or external customers (i.e., someone who receives your services or products)?
 (limit characters)
13. Which of the following best describes your experience developing longer-lasting relationships with customers?
 (limit characters)
14. Which of the following best describes your experience in identifying and validating file formats using software and tools specific to managing digitized or born-digital records? (limit characters)
15. If you chose response C, D, or E in the previous question, please cite where in your resume/application for employment the relevant experience/competencies were gained and provide any additional detail necessary, including specific tools used, to understand your work in this area. Include the name of the company/agency and position held at that company/agency. If your responses are not supported by your resume, your score will be adjusted accordingly. (Note: The space limitation is 500 characters.)
 (limit characters)
16. Which of the following best describes your experience with software tools, platforms or services used for automated (or semi-automated) metadata extraction, file format identification and format conversion?
 (limit characters)
17. If you chose response C, D, or E in the previous question, please cite where in your resume/application for employment the relevant experience/competencies were gained and provide any additional detail necessary, including specific tools used, to understand your work in this area. Include the name of the company/agency and position held at that company/agency. If your responses are not supported by your resume, your score will be adjusted accordingly. (Note: The space limitation is 500 characters.)
 (limit characters)
18. Which of the following best describes your experience convincing others to buy in to ideas, proposals, or plans?
 (limit characters)
19. Which of the following best describes your experience influencing others who may have different goals from your own?
 (limit characters)
20. Select the statement that best describes your background in soliciting, gathering, and organizing responses to requests for comments on proposed internal and/or external directives.
 (limit characters)
21. Select the statement that best describes your background in creating guidelines and/or procedures to be used by staff throughout an organization on how to seek out, interpret, implement and integrate policies, laws, or regulations related to digitized and born-digital electronic records.
 (limit characters)
22. Select the statement that best describes your background in helping others interpret and apply policies, laws, or regulations related to digitized and born-digital electronic records.
 (limit characters)
23. Select the statement that best describes your education and/or experience related to leading and coordinating agency- or organization-wide electronic record (digitized or born-digital) management projects.
 (limit characters)
24. Select the statement that best describes your education and/or experience in overseeing agency- or industry-wide efforts to build, extend, and institutionalize knowledge, resulting in the development of policies and practices that shape how electronics (digitized or born-digital) records are managed.
 (limit characters)
25. Select the statement that best describes your knowledge of and experience in initiating, developing, and maintaining partnerships with stakeholders (e.g., IT, Legal) at all levels to support highly complex, sensitive, or controversial electronic (digitized or born-digital) records projects/initiatives.
 (limit characters)
26. Select the statement that best describes your background in analyzing various electronic records file formats to determine their sustainability and suitability for use in an organization's records management, preservation and/ or public access programs.
 (limit characters)
27. If you chose response D, E, or F in the previous question, please cite where in your resume/application for employment the relevant experience/competencies were gained and provide any additional detail necessary to understand your role in this work. Include the name of the company/agency and position held at that company/agency. If your responses are not supported by your resume, your score will be adjusted accordingly. (Note: The space limitation is 500 characters.)
 (limit characters)
28. Select the statement that best describes your background in analyzing, developing, and appropriately using metadata standards with electronic (digitized or born-digital) records.
 (limit characters)
29. If you chose response D, E, or F in the previous question, please cite where in your resume/application for employment the relevant experience/competencies were gained and provide any additional detail necessary to understand your role in this work. Include the name of the company/agency and position held at that company/agency. If your responses are not supported by your resume, your score will be adjusted accordingly. (Note: The space limitation is 500 characters.)
 (limit characters)
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