Veterans Affairs, Veterans Health Administration Logo
Position Title
Program Support Assistant
Agency
Veterans Affairs, Veterans Health Administration
Announcement Number
HN-10342673-18-BC Opens in new window
Open Period
Friday, November 2, 2018 to Tuesday, November 13, 2018
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1. Are you currently employed by the Department of Veterans Affairs within the VISN the position is located?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
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Assessment 1
Select the appropriate answer to each of the following questions based upon your current level of experience that demonstrates your ability to perform the duties of the Program Support Assistant (OA). (limit characters)
1. SPECIALIZED EXPERIENCE: Do you possess at least (1) full year of specialized experience that equipped you with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the Program Support Assistant (OA) position, and that is typically in or related to the position to be filled? To be creditable, this experience must have been equivalent to at least the GS-5 level in the Federal service. Examples of specialized experience include (but are not limited to): Participating actively in the management of the Office of the Chief performing a wide range of administrative, analytical and budgeting functions; Performing wide range of administrative, analytical and budgeting functions through the use of office automation systems, which generate output of reports, database management, word processing, administrative forms; and organizing logistics for meetings; Prepares agendas, attends and transcribes minutes for meetings. Maintains calendars, schedules appointments and meeting makers, conference rooms, etc.; Providing administrative support to the Chief Nurse, a Health Systems Specialist and all assigned service staff by processing Personnel Actions, travel requests, time and leave reports; creating joint policy documents; integrating data with the other Nursing Services; assisting with preparation of budgets for their assigned area.
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Answer the question to indicate that you are Self-Certifying that you can type at the minimum level of 40 WPM. Failure to respond or a "NO" response will result in an ineligible rating. Your application/resume must support the response you select. (limit characters)
2. Are you able to type at least 40 WPM?
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Time in Grade is the 52-week requirement that Federal Employees in competitive service General Service (GS) positions at the GS-5 and above must serve before they are eligible for promotion (advancement) to the next grade as appropriate for the position being filled. Current federal employees under the General Schedule (GS) system are required to have at least 52 weeks at the next lower grade for which they are applying for. (limit characters)
3. Do you possess 52 weeks at the GS-5 level or above?
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4. Time in grade does not apply to me as I am a current federal employee under a pay system other than a General Schedule (GS) (i.e. Wage grade) or Canteen service.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided. (limit characters)
5. Coordinates the works of the office with the work of other Chiefs/ CNMs of the Nursing Department and for recognizing the need for such coordination in various circumstances management review.
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6. Applies knowledge of policies and procedures directly related to the work responsibilities including information security, customer service and the VA manual.
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7. Files and maintains office files for ACN; maintains references and manuals; purge outdated/rescinded materials.
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8. Communication and interpersonal relations, including the ability to appropriately and courteously relate to internal and external customers.
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9. Performs wide range of administrative, analytical and budgeting functions through the use of office automation systems, which generate output of reports, database management, word processing, administrative forms; and organizing logistics for meetings.
(limit characters)
10. Participates actively in the management of the Office of the Chief performing a wide range of administrative, analytical and budgeting functions.
(limit characters)
11. Provides administrative support to the Chief Nurse, a Health Systems Specialist and all assigned service staff by processing Personnel Actions, travel requests, time and leave reports; creating joint policy documents; integrating data with the other Nursing Services; assisting with preparation of budgets for their assigned area.
(limit characters)
12. Prepares agendas, attends and transcribes minutes for meetings. Maintains calendars, schedules appointments and meeting makers, conference rooms, etc.
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13. Maintains, updates and is responsible for equipment inventory and personnel tracking.
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14. Distributes mail, copies materials, collects and collates information and distributes documents as requested.
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15. Maintains an accurate record of tasks and action items, tracks completion, and follows up with responsible parties to fulfill requests within the incumbent's wide range of responsibility, including; but not limited to budget, personnel, travel, correspondents, timekeeping, supplies and equipment.
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16. Applies Comprehensive knowledge of rules, regulations and other guidelines to assist in developing correspondence and reports for the Chief.
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The following is a Certification of Understanding. RESPONSE TO THIS STATEMENT IS MANDATORY. Please note, if you do not answer this question, it will result in not being considered for this position. (limit characters)
17. I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that responding "No" to this item will result in my not being considered for this position.
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