- Position Title
- Secretary (Office Automation)
- Agency
- Federal Election Commission
- Announcement Number
- FEC-10375572-OPM Opens in new window
- Open Period
- Friday, December 14, 2018 to Friday, January 4, 2019
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans' Preference?
You must select one or more eligibility criteria to be considered for this position. Please be sure to submit documentation for the eligibility(ies) you select. Failure to do so will result in an ineligible rating.
2.
Are you a veteran who separated from active duty under honorable conditions AND you:
For more information, review USAJOBS Veterans resources.
- have a rating by the Department of Veterans Affairs showing a compensable service-connected disability of 30% or more; OR,
- are retired from active military service with a service-connected disability rating of 30% or more?
For more information, review USAJOBS Veterans resources.
3.
Are you currently employed with the Federal Election Commission in a career or career-conditional position?
To verify your eligibility, you must provide a copy of your latest Notification of Personnel Action, Standard Form 50 (SF-50) showing Block 24. Tenure field is 1 or 2.
To verify your eligibility, you must provide a copy of your latest Notification of Personnel Action, Standard Form 50 (SF-50) showing Block 24. Tenure field is 1 or 2.
4.
Were you formerly employed as a Federal civilian on a permanent appointment but are not a current permanent Federal employee?
To verify your eligibility, you must submit a copy of your separation Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your status. Your separation SF-50 (or equivalent personnel action form) must reflect career or career-conditional (Block 24. Tenure field is 1 or 2).
To verify your eligibility, you must submit a copy of your separation Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your status. Your separation SF-50 (or equivalent personnel action form) must reflect career or career-conditional (Block 24. Tenure field is 1 or 2).
5.
Are you currently employed as a permanent civilian employee in the competitive or excepted service in a Federal agency other than the Federal Election Commission?
To verify your eligibility, you must submit a copy of your latest Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your status. Your SF-50 (or equivalent personnel action form) must reflect career or career-conditional (Block 24. Tenure field is 1 or 2).
To verify your eligibility, you must submit a copy of your latest Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your status. Your SF-50 (or equivalent personnel action form) must reflect career or career-conditional (Block 24. Tenure field is 1 or 2).
6.
(1) Are you the spouse of a member of the Armed Forces who has been issued orders for a permanent change of station (PCS)? If yes, confirm you are indicated on the PCS orders; and that you:
(2) Are you the spouse of a member of the Armed Forces who retired with a disability rating of 100 percent at the time of retirement or the spouse of a member of the Armed Forces who retired or separated from the Armed Forces and has a disability rating of 100 percent from the Department of Veterans Affairs?
-OR-
(3) Are you the un-remarried widow or widower of a member of the Armed Forces killed while in active duty status?
For more information, review USAJOBS Veterans resources.
To verify your eligibility for option 1 identified above, you must submit a copy of the PCS orders indicating you are authorized to relocate on those orders.
To verify your eligibility for options 2 and 3 identified above, you must submit the Application for 10-Point Veteran Preference, Standard Form 15 and all supporting documentation identified on that document (e.g., Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of service which includes character of service; death certificate and documentation identifying marital status at the time of death; disability letter from the Department of Veterans Affairs or Armed Service, etc.
- have been married to the military member on or prior to the date of your spouse's PCS orders;
- are relocating with your spouse to the new duty location; AND
- have not previously been appointed using this authority under these orders.
(2) Are you the spouse of a member of the Armed Forces who retired with a disability rating of 100 percent at the time of retirement or the spouse of a member of the Armed Forces who retired or separated from the Armed Forces and has a disability rating of 100 percent from the Department of Veterans Affairs?
-OR-
(3) Are you the un-remarried widow or widower of a member of the Armed Forces killed while in active duty status?
For more information, review USAJOBS Veterans resources.
To verify your eligibility for option 1 identified above, you must submit a copy of the PCS orders indicating you are authorized to relocate on those orders.
To verify your eligibility for options 2 and 3 identified above, you must submit the Application for 10-Point Veteran Preference, Standard Form 15 and all supporting documentation identified on that document (e.g., Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of service which includes character of service; death certificate and documentation identifying marital status at the time of death; disability letter from the Department of Veterans Affairs or Armed Service, etc.
7.
Were you employed overseas as an Appropriated Fund employee AND did you:
To verify your eligibility, you must submit a copy of your latest Notification of Personnel Action, Standard Form 50, and performance appraisal.
- complete 52 weeks of creditable overseas service in an appropriated fund position(s) as a family member during the time you accompanied a sponsor officially assigned to an overseas area; AND
- receive a fully successful or better (or equivalent) performance rating; AND
- return to the United States to resume residence less than 3 years ago?
To verify your eligibility, you must submit a copy of your latest Notification of Personnel Action, Standard Form 50, and performance appraisal.
8.
Have you completed at least 1 year of continuous service immediately before separation from one or more nontemporary Foreign Service appointments; AND, your separation from a Foreign Service career-type appointment occurred in the last 3 years (individuals entitled to veteran's preference do not need to meet this 3-year requirement)?
-OR-
Have you completed at least 3 years of substantially continuous service under one or more nontemporary appointments in the Foreign Service immediately before separation from an unlimited, career-type appointment in that Service?
-OR-
Are you a current or former limited non-career appointee with the Foreign Service and have at least 48 months of continuous service, a performance rating of satisfactory or better, and if a former employee, no more than a one year break in service since your qualifying appointment?
To verify your eligibility, you must submit a copy of your Notification of Personnel Action, Standard Form 50 (SF-50) reflecting your non temporary status. If you are outside of the 3-year requirement but are entitled to veteran's preference, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service.
-OR-
Have you completed at least 3 years of substantially continuous service under one or more nontemporary appointments in the Foreign Service immediately before separation from an unlimited, career-type appointment in that Service?
-OR-
Are you a current or former limited non-career appointee with the Foreign Service and have at least 48 months of continuous service, a performance rating of satisfactory or better, and if a former employee, no more than a one year break in service since your qualifying appointment?
To verify your eligibility, you must submit a copy of your Notification of Personnel Action, Standard Form 50 (SF-50) reflecting your non temporary status. If you are outside of the 3-year requirement but are entitled to veteran's preference, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service.
9.
Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past twelve months?
-OR-
Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past 36 months and are requesting an extension of your non-competitive eligibility due to your military service, status as a full-time student or other experience related to this position?
-OR-
Are you a current or former Peace Corps employee who has completed at least 36 months of continuous service and has been separated from the Peace Corps for less than three years?
To verify your eligibility, you must submit a copy of your description of service or other proof of non-competitive eligibility. If you are a former Peace Corps volunteer or VISTA member who is requesting an extension of your non-competitive eligibility, please also provide the necessary documentation to support your request.
-OR-
Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past 36 months and are requesting an extension of your non-competitive eligibility due to your military service, status as a full-time student or other experience related to this position?
-OR-
Are you a current or former Peace Corps employee who has completed at least 36 months of continuous service and has been separated from the Peace Corps for less than three years?
To verify your eligibility, you must submit a copy of your description of service or other proof of non-competitive eligibility. If you are a former Peace Corps volunteer or VISTA member who is requesting an extension of your non-competitive eligibility, please also provide the necessary documentation to support your request.
10.
Do you have a severe physical, psychiatric or mental disability that qualifies you for a Schedule A Disability appointment?
To verify your eligibility, you must provide appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
For more information, review USAJOBS Individuals with Disabilities resources.
To verify your eligibility, you must provide appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
For more information, review USAJOBS Individuals with Disabilities resources.
11.
Are you a veteran whose latest discharge was under honorable conditions AND you:
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service.
For more information, review USAJOBS Veterans resources.
- served three or more years of continuous active duty service in the military (Note: if released shortly before completing a 3-year tour, you are considered to meet the eligibility); OR,
- are entitled to veterans' preference?
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service.
For more information, review USAJOBS Veterans resources.
12.
Are you a veteran who separated from active duty under honorable conditions AND you:
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, also provide the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
For more information, review USAJOBS Veterans resources.
- recently separated (within the past 3 years);
- are a disabled veteran;
- served on active duty during a war, campaign or expedition; OR,
- received an Armed Forces Service Medal?
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, also provide the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
For more information, review USAJOBS Veterans resources.
Assessment 1
Your responses to this questionnaire, in conjunction with the other portions of your completed application, will be evaluated in determining your eligibility to be considered for the position. Choose the response that best represents your education, experience, and training. Do not overstate or understate your level of experience and capability. You should be aware that your ratings are subject to evaluation and verification. Please note that your answers will be verified against the information you provide.
1.
From the descriptions below, select the response that best represents your education/experience necessary to meet the qualification requirement for this Secretary (OA), GS-0318-07. Your resume must support the response you select. Note: Failure to respond to this question will result in an ineligible rating.
2.
From the statements below, please select the statement that best matches your typing ability. Failure to answer this question will result in an ineligible rating.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
3.
Receive telephone calls and greet visitors, including ascertaining the nature of the calls or visits.
4.
Provide administrative and readily operational information to callers and visitors upon determination of their needs and their right to requested information.
5.
Present administrative and program information to authorized personnel regarding programs and projects.
6.
Attend "Administrative Liaison" meetings to stay current with various administrative procedures and policies.
7.
Maintain control records on items requiring action and follow up to ensure timely response.
8.
Establish filing systems to facilitate the ready availability of stored information.
9.
Conduct searches for and obtain information to ensure complete documentation of subject files.
10.
Deliver and/or circulate division documents to other offices and divisions.
11.
Arrange retrieval of retired records for the office or divisions.
12.
Provide technical assistance with time and attendance program in accordance with established procedures.
13.
Resolve time or leave discrepancies with the Finance Office.
14.
Inform staff of implementation on changes or new guidelines.
15.
Make necessary arrangements for meetings, such as location, time, contacting participants and ensuring all required materials and services are provided.
16.
Use word processing and graphics software to generate work flow documents; import graphics, charts, or special symbols; and/or alignment of multiple columns.
17.
Employ word processing, database, spreadsheet, and graphics software to retain and track critical program information.
18.
Screen incoming mail to identify priority items and forward to appropriate staff.
19.
Receive and process electronic messages and documents.
20.
Prepare recurring internal reports and documents from information obtained from the staff, files, and other sources.
21.
Produce documents and files using a variety of office automation tools and technology.
22.
Ensure the accuracy of written material, including format and all aspects of grammar, form, arrangement and style.
23.
Review outgoing correspondence and written material submitted for signature or concurrence, for proper grammar and format.
As previously explained, your ratings in this Occupational Questionnaire are subject to evaluation and verification based on the resume and documents you submit. Later steps in the selection process are specifically designed to verify your ratings. Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position/agency during the probationary period, or other disciplinary action, including termination. Please take this opportunity to review your ratings to ensure their accuracy. By agreeing to the statement below, you are confirming that you: Understand this warning; have reviewed your responses to this questionnaire for accuracy; and verified that your responses accurately describe your current level of experience and capability.
24.
Failure to agree or respond to the statement below will disqualify you from further consideration for the position. Select the most appropriate response below.