- Position Title
- Program Support Specialist
- Agency
- Indian Health Service
- Announcement Number
- IHS-19-NA-10405318-ESEP/MP Opens in new window
- Open Period
- Thursday, January 24, 2019 to Wednesday, January 30, 2019
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans' Preference?
2.
Are you a veteran who separated from active duty under honorable conditions and you:
For more information, review USAJOBS Veterans resources.
- have a rating by the Department of Veterans Affairs showing a compensable service-connected disability of 30% or more OR
- retired from active military service with a service-connected disability rating of 30% or more
For more information, review USAJOBS Veterans resources.
3.
Are you currently employed by the agency hiring for this position?
4.
Are you the parent of an individual who lost his or her life under honorable conditions while serving in the Armed Forces? If yes,
Are you the parent of a service-connected permanently and totally disabled veteran? If yes, confirm
- the spouse of that parent is totally and permanently disabled OR
- the parent, when preference is claimed, is unmarried or, if married, legally separated from his or her spouse
Are you the parent of a service-connected permanently and totally disabled veteran? If yes, confirm
- the spouse of that parent is totally and permanently disabled OR
- the parent, when preference is claimed, is unmarried or, if married, legally separated from his or her spouse
5.
Are you the spouse of a member of the Armed Forces who has been issued orders for a permanent change of station (PCS)? If yes, confirm that you are indicated on the PCS orders; and you
Are you the spouse of a member of the Armed Forces who retired with a disability rating at the time of retirement of 100 percent or the spouse of a member of the Armed Forces who retired or separated from the Armed Forces and has a disability rating of 100 percent from the Department of Veterans Affairs?
-OR-
Are you the un-remarried widow or widower of a member of the Armed Forces killed while in active duty status?
For more information, review USAJOBS Veterans resources..
- have been married to the military member on or prior to the date of your spouse's PCS orders
- are relocating with your spouse to the new duty location AND
- have not previously been appointed using this authority under these orders.
Are you the spouse of a member of the Armed Forces who retired with a disability rating at the time of retirement of 100 percent or the spouse of a member of the Armed Forces who retired or separated from the Armed Forces and has a disability rating of 100 percent from the Department of Veterans Affairs?
-OR-
Are you the un-remarried widow or widower of a member of the Armed Forces killed while in active duty status?
For more information, review USAJOBS Veterans resources..
6.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
- you are located in the same local commuting area of the vacancy
- your grade is equivalent to or below the grade level of the vacancy AND
- your last performance rating of record is at least fully successful or the equivalent.
7.
Were you employed overseas as an Appropriated Fund employee AND did you
- complete 52 weeks of creditable overseas service in an appropriated fund position(s) as a family member during the time you accompanied a sponsor officially assigned to an oversea area
- receive a fully successful or better (or equivalent) performance rating AND
- return to the United States to resume residence less than 3 years ago?
8.
Have you completed three years of substantially continuous service immediately before separation from an unlimited, career-type Foreign Service appointment that meets a requirement for career tenure?
-OR-
Have you had service that began with a non-temporary Foreign Service appointment counting towards the 3-year service requirement for career tenure and have been separated within the past 30 days from the career-type appointment in the Foreign Service?
-OR-
Have you had service that began with a non-temporary Foreign Service appointment counting towards the 3-year service requirement for career tenure and have been separated within the past 30 days from the career-type appointment in the Foreign Service?
9.
Are you a recipient of the Indian Health Care Improvement Act (IHCIA) Health Profession Scholarship authorized under Public Law 94-437?
If yes, confirm:
If yes, confirm:
- You have completed or will be completing the requirements of the approved health profession program within the established timeframe
- Meet all eligibility criteria
- Entitled to a one-time priority referral/selection to fulfill their obligation to provide public service
10.
Are you an American Indian/Alaska Native who is enrolled in a federally recognized tribe as defined by the Secretary of Interior? The Indian Health Service gives qualified American Indian/Alaska Natives preference when filling vacancies in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472), with approved exceptions.
If eligible, submit a copy of your Bureau of Indian Affairs Form 4432, "Verification of Indian preference for employment in the Bureau of Indian Affairs and the Indian Health Service," that has been completed by authorized tribal or BIA Officials. For more information, review the IHS Indian Preference guidelines: http://www.ihs.gov/jobs/permanentDocs/indianpreference.pdf.
If eligible, submit a copy of your Bureau of Indian Affairs Form 4432, "Verification of Indian preference for employment in the Bureau of Indian Affairs and the Indian Health Service," that has been completed by authorized tribal or BIA Officials. For more information, review the IHS Indian Preference guidelines: http://www.ihs.gov/jobs/permanentDocs/indianpreference.pdf.
11.
Are you a current or former federal employee displaced from a position in a federal agency other than the agency hiring for this position?
If yes, confirm:
If yes, confirm:
- you are located in the same local commuting area of the vacancy
- your grade is equivalent to or below the grade level of the vacancy and
- your last performance rating of record is at least fully successful or the equivalent.
12.
Are you working for another agency in an established merit system in the excepted service that has an agreement prescribing conditions under which employees may be moved from the agency's system to the competitive service? For example, OPM has agreements with Veterans Health Administration of the Department of Veterans Affairs that covers employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 7401(1) or (3) [formerly 38 U.S.C. 4104(1) and (3)]. Agreements effective 10/31/79 and 5/12/87; extended indefinitely. Other merit systems are: Tennessee Valley Authority, Nuclear Regulatory Commission, Nonappropriated Fund (NAF) employees of the Department of Defense, Federal Aviation Administration, Department of Homeland Security, Transportation Security Administration, Corporation for National and Community Service. See the OPM website for expiration dates and specific on agreements: https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=InterchangeAgreementsWithOtherMeritSystems.
If eligible, submit a copy of your separation Notification of Personnel Action, Standard Form 50 or equivalent personnel action form reflecting your permanent, excepted service status that show the following:
If eligible, submit a copy of your separation Notification of Personnel Action, Standard Form 50 or equivalent personnel action form reflecting your permanent, excepted service status that show the following:
- Be currently serving under an appointment without time limit in the other merit system or have been involuntarily separated from such appointment without personal cause within the preceding year; AND
- Be currently serving in or have been involuntarily separated from a position covered by an interchange agreement (some agreements do not cover all positions of the other merit system); AND
- Have served continuously for at least 1 year in the other merit system prior to appointment under the interchange agreement as described in item 1 or item 2 below:
- A person who previously met this requirement, separated, and later returned to an appointment without time limit, is considered as having met this requirement, regardless of length of service under the current appointment. (See paragraph on type of appointment received when appointed to a competitive service position.)
- Eligible employees under appointment without time limit in the Department of Defense Nonappropriated Fund Instrumentalities (NAFI) system may include flexible employees, who work the equivalent of a part-time, intermittent, or on-call schedule.
13.
Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past twelve months?
-OR-
Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past 36 months and is requesting an extension of your non-competitive eligibility due to your military service, status as a full-time student or other experience related to this position?
-OR-
Are you a current or former Peace Corps employee who has completed at least 36 months of continuous service and has been separated from the Peace Corps for less than three years?
If yes, submit a copy of your description of service or other proof of non-competitive eligibility.
If you are a former Peace Corps volunteer or VISTA member who is requesting an extension of your non-competitive eligibility, please also provide the necessary documentation to support your request.
-OR-
Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past 36 months and is requesting an extension of your non-competitive eligibility due to your military service, status as a full-time student or other experience related to this position?
-OR-
Are you a current or former Peace Corps employee who has completed at least 36 months of continuous service and has been separated from the Peace Corps for less than three years?
If yes, submit a copy of your description of service or other proof of non-competitive eligibility.
If you are a former Peace Corps volunteer or VISTA member who is requesting an extension of your non-competitive eligibility, please also provide the necessary documentation to support your request.
14.
Do you have a severe physical, psychiatric or mental disability that qualifies you for Schedule A Disability appointments?
If eligible, provide proof of disability with appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
For more information, review USAJOBS Individuals with Disabilities resources.
If eligible, provide proof of disability with appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
For more information, review USAJOBS Individuals with Disabilities resources.
15.
Were you formerly employed as a federal civilian on a permanent competitive appointment but are not currently a permanent competitive federal employee?
If eligible, submit a copy of your separation Notification of Personnel Action, Standard Form 50 or equivalent personnel action form reflecting your permanent, competitive status.
If eligible, submit a copy of your separation Notification of Personnel Action, Standard Form 50 or equivalent personnel action form reflecting your permanent, competitive status.
- Your separation Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect career or career-conditional (Tenure 1 or 2) AND
- Your separation Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect your status was in the competitive service (Position Occupied is 1).
16.
Are you currently employed as a civilian employee in the competitive service in a federal agency other than the agency hiring for this position?
If eligible, submit a copy of your separation Notification of Personnel Action, Standard Form 50 or equivalent personnel action form reflecting your permanent, competitive status.
If eligible, submit a copy of your separation Notification of Personnel Action, Standard Form 50 or equivalent personnel action form reflecting your permanent, competitive status.
- Your Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect career or career-conditional (Tenure 1 or 2) and
- Your Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect your status was in the competitive service (Position Occupied is 1).
17.
Are you a United States Public Health Service Commissioned Officer or a United States Public Health Service Commissioned Officer candidate?
If yes, confirm
If yes, confirm
- For current active duty USPHS Commissioned Corps officers, submit a copy of your most recent personnel orders. OR
- For USPHS Commissioned Corps candidates, submit documentation from the Division of Commissioned Corps Personnel and Readiness (DCCPR) stating you have successfully completed the professional boarding process.
18.
Are you a veteran whose latest discharge was under honorable conditions and you:
For more information, review USAJOBS Veterans resources.
- served three or more years of continuous active duty service in the military (NOTE: if released shortly before completing a 3-year tour, you are considered to meet the eligibility) OR
- are entitled to veterans' preference
For more information, review USAJOBS Veterans resources.
19.
Are you a veteran who separated from active duty under honorable conditions and you:
For more information, review USAJOBS Veterans resources.
- recently separated (within the past 3 years)
- are a disabled veteran
- served on active duty during a war, campaign or expedition OR
- received an Armed Forces Service Medal
For more information, review USAJOBS Veterans resources.
Preferences
1.
Which hiring plan applies to you and how you want to be considered for employment? If you are not sure, visit the IHS Jobs Board Which Plan Should I select.
You will only be considered for those that you select. (Select all that apply)
You will only be considered for those that you select. (Select all that apply)
2.
This position is covered by Public Law 101-630, the Indian Child Protection and Family Violence Protection Act (25 United States Code Chapter 34) requiring contact or control over Indian children. Due to this law, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes. Responding yes to this question can make you ineligible for employment in this position. You will be contacted if additional information is required.
To assure compliance with Public Law 101-630, have you ever been arrested for or charged with a crime involving a child?
I certify that (1) my response to this question is made under penalty of perjury, which is punishable by fine under title 18 of the United States Code, or imprisonment of not more than five years, or both; and (2) I have received notice that a criminal check will be conducted. I understand my right to obtain a copy of any criminal history report made available to the Indian Health Service and my right to challenge the accuracy and completeness of any information contained in the report.
To assure compliance with Public Law 101-630, have you ever been arrested for or charged with a crime involving a child?
I certify that (1) my response to this question is made under penalty of perjury, which is punishable by fine under title 18 of the United States Code, or imprisonment of not more than five years, or both; and (2) I have received notice that a criminal check will be conducted. I understand my right to obtain a copy of any criminal history report made available to the Indian Health Service and my right to challenge the accuracy and completeness of any information contained in the report.
3.
This position is covered by Public Law 101-630, the Indian Child Protection and Family Violence Protection Act (25 United States Code Chapter 34) requiring contact or control over Indian children. Due to this law, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes. Responding yes to this question can make you ineligible for employment in this position. You will be contacted if additional information is required.
To assure compliance with Public Law 101-630, have you ever been found guilty of, or entered a plea of nolo contendere (no contest) or guilty to, any felonious offense, or any two or more misdemeanor offenses under federal, state, or tribal law involving crimes of violence; sexual assault, molestation, exploitation, contact or prostitution; or crimes against persons; or offenses committed against children?
I certify that (1) my response to this question is made under penalty of perjury, which is punishable by fine under title 18 of the United States Code, or imprisonment of not more than five years, or both; and (2) I have received notice that a criminal check will be conducted. I understand my right to obtain a copy of any criminal history report made available to the Indian Health Service and my right to challenge the accuracy and completeness of any information contained in the report.
To assure compliance with Public Law 101-630, have you ever been found guilty of, or entered a plea of nolo contendere (no contest) or guilty to, any felonious offense, or any two or more misdemeanor offenses under federal, state, or tribal law involving crimes of violence; sexual assault, molestation, exploitation, contact or prostitution; or crimes against persons; or offenses committed against children?
I certify that (1) my response to this question is made under penalty of perjury, which is punishable by fine under title 18 of the United States Code, or imprisonment of not more than five years, or both; and (2) I have received notice that a criminal check will be conducted. I understand my right to obtain a copy of any criminal history report made available to the Indian Health Service and my right to challenge the accuracy and completeness of any information contained in the report.
Assessment 1
Thank you for your interest in this position with the Indian Health Service. We will evaluate your resume and your responses to this Assessment Questionnaire to determine if you are among the best qualified for this position. Your responses are subject to verification. Please review your responses for accuracy before you submit this questionnaire.
1.
Minimum Qualification, GS-0301-09
From the descriptions below, select the response that best describes your experience which demonstrates your ability to perform the work of this position at the GS-09. Select only one response and do not leave blank.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
2.
Perform administrative functions related to arrangement and planning meetings, travel management and monitoring correspondences and communications.
3.
Monitor and make decisions on assignments, deadlines and projects with short and (high) constant demands and changing deadlines and priority administrative issues.
4.
Communicate executive and administrative support functions between offices, outside organizations, Tribal entities, other Federal agencies, state, and local agencies.
5.
Coordinate executive calendars, appointments and administrative correspondences requiring immediate attention and deadlines.
6.
Coordinate with Human Resources Office to assure adequate staffing and personnel support to carry out program requirements.
7.
Apply knowledge of property and supply regulations that govern the accounting for government property.
8.
Develop databases to ensure program activities are recorded accurately and managed efficiently.
9.
Prepare and finalize travel reservations for supervisor and other managers within the office.
10.
Audit travel vouchers and travel authorizations to ensure proper coding in the travel system.
11.
Enter and retrieve procurement data using an automated system.
12.
Prepare travel orders and approve travel vouchers on a day to day process using an automated computer system.
13.
Maintain employee timekeeping records for auditing and filing.
14.
Maintain records for office purchases, business transactions, and property.
15.
Create and implement presentation material based on travel regulations and guidelines to be used in a presentation.
16.
Prepares documents and reports according to established policies and procedures
17.
Prepares project status reports by collecting, analyzing, and summarizing information.
18.
Prepares responses to routine requests for supervisor
19.
Review correspondence for clarity, coherence, and spelling and return it to the originator for spelling correction or formatting.
20.
Analyze and research matters in dispute and propose recommendations or provide support for management decisions.
21.
Prepare travel and meeting cost comparisons for executives and staff members and arrange details and dissemination of material.
22.
Evaluate incoming communications to determine whether an urgent response is required
23.
Handle and evaluate incoming calls, visitors, guests and correspondences and communication and ascertains appropriate administrative protocol and action.
24.
Identify procedural discrepancies and problems requiring further guidance.
25.
I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that responding "No" to this item will result in my not being considered for this position.