- Position Title
- Secretary
- Agency
- Veterans Affairs, Veterans Health Administration
- Announcement Number
- CARZ-10576468-19-DSB Opens in new window
- Open Period
- Wednesday, August 14, 2019 to Tuesday, August 20, 2019
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- your grade is equivalent to or below the grade level of the vacancy; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
3.
Are you a current or former federal employee displaced from a position in a federal agency other than the Department of Veterans Affairs? If yes, confirm:
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
- your last performance rating of record is at least fully successful or the equivalent.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
Assessment 1
Select the appropriate answer to each of the following questions based on your current level of education and/or experience that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience and education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience or education as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task.
1.
SPECIALIZED EXPERIENCE GS07: Do you possess one (1) year of specialized experience at the next lower grade level? Specialized experience is defined as experience working in an office environment coordinating the administrative and clerical work, maintaining and monitoring established schedules, arranging conferences and meetings, screening calls and visitors, collecting data and preparing reports, establishing and maintaining files, reviewing and drafting correspondence with correct grammar, spelling, and punctuation, utilizing office automation software such as Microsoft Office (Word, Excel and PowerPoint). A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such position.
For each task in the following groups, choose the statement from the list below that best describes your experience and/or training.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
2.
Craft documents for signature with minimal review, review documents for the supervisor, and design/implement office administrative processes.
3.
Manage, monitor, and maintain the currency and accuracy of performance standards, competencies, orientation, and position description for staff in the service line.
4.
Establish and maintain the supervisor's correspondence files and documents concerning pending investigations, subordinate personnel, and similar subjects.
5.
Receive all nursing employment applicants for candidates and perform follow up with human resources on completion of requirements for hiring.
6.
Coordinate nursing recognition and strategic planning events.
7.
Develop and administer an effective document filing system.
8.
Provide administrative support to other executive leaders and their clerical staff as needed.
9.
Coordinate appropriate coverage and leave during supervisor absences.
10.
Act on behalf of supervisor in many situations such as making commitments for events and finding alternative representation for supervisor when unable to attend.
11.
Create and/or develop nursing orientation competency validation forms, program policies/procedures, checklists and goals for application and the service and facility level from general, administrative policies and management theories.
12.
Stay abreast of all regional and national protocol, templates, and reports.
13.
Screen publications, directives, and periodicals and distribute to appropriate functional components.
14.
Publish newsletter.
15.
Track and ensure staff training requirements are met.
16.
Screen and review incoming correspondences, policies, protocols, procedures, supervisor's responses for clarity, completeness, and grammatical correctness.
17.
Control and manage the supervisor's appointment schedule and plans for recurring and one-time conferences and committee meetings.
18.
Prepare outlines and presentations for supervisor to attend meetings or speaking engagements internally and externally.
19.
Create reports and updates of data or projects related to strategic plans or performance plans.
20.
Conduct research utilizing directives, handbooks, regulations and laws, and/or benchmark with other facilities, community facilities/agencies, or regulatory bodies.
21.
Gather, assimilate, and analyze data from multiple sources for various reports.
22.
Prepare meeting agendas and conducts of meeting minutes.
23.
Respond to inquiries and administrative problems.
24.
Respond to inquiries and administrative problems on a multitude of routine and complex issues.
25.
Provide initial training to new clerical employees and continuous training to service line clerical staff.
26.
Review and prepare correspondence for supervisor.
27.
Schedule and coordinate meetings including arranging for space, notifying attendees, establishing times, and setting up necessary equipment.
28.
Create, assign, and follow up with required tasks and actions.
29.
Discuss plans, problems, and alternatives and make recommendations to the supervisor for program implementation.
30.
Direct and coordinate personnel management matters for supervisor.
Veteran's Preference Documentation Reminder - To receive appropriate preference consideration, you should submit proper documentation if you are claiming eligibility for veteran's preference, which includes a copy of your DD-214 (member copy 4 or earlier version that shows character of service). Applicant's claiming 10-Point preference should also submit an SF-15, Application for 10-Point Veteran's Preference along with the required documentation listed on the SF-15 form (such as verification of service-connected disability percentage).
Transcript Reminder - If you are basing your qualifications on education (or a combination of education and experience) or if the position requires a college education to qualify, you must submit a copy of your transcripts with your application.
RESUME REMINDER- Your resume must include the following information for each job listed:
Job title
Duties (be as detailed as possible)
Month & year start/end dates (e.g. June 2007 to April 2008)
Full-time or part-time status (include hours worked per week)
Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumption regarding your qualifications.