Uniformed Services University of the Health Sciences Logo
Position Title
ADMINISTRATIVE OFFICER
Agency
Uniformed Services University of the Health Sciences
Announcement Number
ST-10617610-20-DC Opens in new window
Open Period
Tuesday, November 5, 2019 to Tuesday, November 12, 2019
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1. Do you claim Veterans' Preference? (limit characters)
2. Are you an active duty service member with a statement of service showing that you expect to be honorably discharged or released from the armed forces under honorable conditions no later than 120 days after submitting your application? Please note: you will be ineligible for consideration if your statement of service is not submitted with your application or it shows an expected discharge or release date greater than 120 days from the date of the submission of the certification.

You are required to submit a statement of service printed on command letterhead and signed by the command. The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (e.g., Honorable, General, etc.).  Veterans should upload their DD-214 once they receive it upon separation.  

Failure to provide supporting documentation will result in a rating of ineligible. For more information, review USAJOBS Veterans resources.
(limit characters)
3. Are you currently receiving an annuity for service as a federal civil servant?

The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants.

Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf
(limit characters)
4. Are you a current or former land management agency employee AND you:
served under a time limited (temporary or term) appointment AND
receive a fully successful or better (or equivalent) performance rating AND
have not separated from the land management agency OR separated within the last two years for reasons other than misconduct?

If you answer yes to this question, you are required to submit supporting documentation of your claim including a copy of your last or most recent SF-50 Notification of Personnel Action reflecting all periods of creditable service and a fully successful performance appraisal (or equivalent documentation) from the same time period.

Failure to provide supporting documentation will result in a rating of ineligible. For more information, please see https://chcoc.gov/content/eligibility-land-management-employees-time-limited-appointment-competitive-service
(limit characters)
5. Are you a current or former federal employee displaced from a position in a federal agency other than the Department of Defense?

If yes, confirm:
  • you are located in the same local commuting area of the vacancy AND
  • your grade is equivalent to or below the grade level of the vacancy AND
  • your last performance rating of record is at least fully successful or the equivalent.
If you answer yes to this question, you are required to submit supporting documentation to validate your claim for interagency career transition assistance including 1) a copy of your agency notice, 2) a copy of your most recent performance appraisal, AND 3) a copy of your most recent SF-50 or notification of personnel action that includes position, grade level, and duty location.

Failure to provide this documentation will result in a rating of ineligible. 
 
For more information, review the USAJOBS Resource Center.
(limit characters)
6. Are you currently employed as a permanent competitive service employee in a Federal agency? 

If you are:
  • Your Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) will reflect career or career-conditional: Tenure 1 or 2 in box 24 AND
  • Your Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) will reflect your status in the competitive service: Position Occupied is 1 in box 34 (Unless you are on a permanent VRA appointment then it will show a 2 in box 34).

You may also claim this eligibility if you are entitled to it by legal statute.

If you answer yes to this question, you are required to submit a copy of your most recent SF-50 showing you are in the competitive service AND the SF-50 reflecting the highest grade held if not reflected on your most recent SF-50. Failure to submit this documentation with your application will result in a rating of ineligible. If you are serving on an excepted service veterans recruitment appointment (VRA) you must ALSO submit an SF-50 showing your conversion or appointment to the excepted service VRA appointment (Authority code in block 5-C will be J8M).

PLEASE NOTE: If you are applying for a higher grade than the grade that you currently hold and the SF-50 you submit to support your eligibility claim has an effective date within the past year, it will not clearly show that you meet the one-year time-in-grade requirement. Be sure to provide an additional SF-50 which clearly demonstrates you meet the time-in-grade requirements (appropriate SF-50s include Promotions, Within Rate/Grade Increases (WRI/WGI), and appointment/conversion SF-50s with an effective date more than one-year old).

If you are a DoD employee, you can obtain a copy of your SF- 50(s) from MyBiz.  Failure to provide documentation that fully supports your claim will result in a rating of ineligible.
(limit characters)
7. Are you the spouse of a relocating Armed Forces member?  If yes, please confirm the following:

I am a military spouse who is currently married to my active duty sponsor. I am exercising my preference eligibility for positions within the local commuting area of my sponsor's current duty station.  I certify that I have not accepted nor declined a permanent, continuing Federal or non-appropriated fund position in the local commuting area of our current duty location. 

NOTE 1:  Military spouses are eligible for one permanent noncompetitive appointment using their preference eligibility for the duration of the active duty sponsor's assignment to a permanent duty station, as long as the military spouse has not declined or accepted a permanent Federal or non-appropriated fund position in the commuting area of the sponsor's current duty location.  If you certify that you have not used your preference at your sponsor's current duty location and it is discovered to be untrue, you may be subject to loss of MSP and possible disciplinary action. 

NOTE 2:  You must include a copy of the Military Spouse PPP Self-Certification Checklist along with the documents identified on the checklist to verify your eligibility for MSP. Acceptable documentation of your preference eligibility includes at a minimum: A copy of the PCS orders, and your marriage certificate or license.

Failure to provide this documentation will result in a rating of ineligible.
(limit characters)
8. Are you eligible to apply under the Veterans Employment Opportunity Act (VEOA)?

You are eligible if:
  • you are a veteran whose latest discharge was under honorable conditions AND
  • you served three or more years of continuous active duty service in the military (NOTE: if released shortly before completing a 3-year tour, you are considered to meet the eligibility); OR 
  • you are entitled to veterans' preference including derived preference

If you answer yes to this question you must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, you should submit a copy for each period of service. If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too.

If you are entitled to claim VEOA due to derived preference you must also provide the applicable supporting documentation of your derived preference (e.g., disability letter from the VA, DD 1300, etc.) as described on Standard Form-15 (SF-15)

Failure to provide supporting documentation will result in a rating of ineligible. For more information, review USAJOBS Veterans resources.

You may request copies of your military personnel records (e.g., DD-214) online or from the VA.

NOTE: If you are an active duty service member you are not eligible for consideration under this authority. Refer to the active duty service member question for consideration.
(limit characters)
Preferences
1. Where did you hear about this job? We know you saw this announcement on USAJOBS, but did you hear about it somewhere else first?

Please tell us where you first heard about this job.
(limit characters)
2. TIME IN GRADE
Are you applying for a promotion? It is a promotion if you are applying for a general schedule (GS) position that is higher than the grade level you currently hold or previously held in the past.

To be considered for a promotion, you must provide SF-50(s) that shows that you have held the next lower GS grade or equivalent for at least one year. That means if you submit an SF-50 that is dated within the last year (e.g. General Adjustment SF-50), you must submit another SF-50 that is dated more than one year ago. In many cases, we need to see two (2) SF-50s to determine time-in-grade for promotion. Note: If you are applying to more than one grade, select your response based on the highest grade you are applying for.
(limit characters)
Conditions of Employment
1. I am willing and able to travel away from my duty location. (limit characters)
2. I am willing and able to obtain and maintain a Secret security clearance. (limit characters)
Assessment 1
1. Please select one response that best describes how you meet the minimum qualifications for a GS-0341-11, ADMINISTRATIVE OFFICER. (limit characters)
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided. (limit characters)
2. Administer a Manager Internal Control (MIC) Program policy to minimize program risks. (limit characters)
3. Advise senior leaders on impact of changes to administrative programs. (limit characters)
4. Administer support activities (e.g., timekeeping, travel, security, safety, move coordination, manpower, budgets, personnel actions) for an organization. (limit characters)
5. Advise staff on procedural and policy matters pertaining to personnel, operating budgets or staffing plan updates. (limit characters)
6. Compile information and prepare reports on a administrative issues (e.g., statistical data, educational analysis). (limit characters)
7. Formulate budget proposals and cost estimates for departmental plans, programs, activities, and material needs of the organization. (limit characters)
8. Analyze budget or financial data to support decision-making processes regarding a future year's defense plan (FYDP). (limit characters)
9. Execute program budget requirements (e.g., cost, schedule, and technical performance of the program) for an organization. (limit characters)
10. Analyze program needs to formulate budget requirements. (limit characters)
11. Analyze administrative programs to improve processes and procedures. (limit characters)
12. Analyze current manpower data (e.g., civilian strength, vacancies, projected gains, projected losses) to determine man hour requirements. (limit characters)
13. Conduct a study to evaluate the effectiveness and efficiency of administrative work operations. (limit characters)
14. Review work methods, processes, or procedures to improve efficiency or effectiveness of an administrative and support services program. (limit characters)
15. Present recurring financial status reports to senior leaders. (limit characters)
16. Brief senior leaders on resource requirements analysis. (limit characters)
17. Brief managers on risk management compliance status. (limit characters)
18. Present and defend budget justifications and estimates before senior officials. (limit characters)
Select “Yes” or “No” to the following question(s). (limit characters)
19. Do you certify that all of your responses to this questionnaire are true and accurate; and do you accept that if your supporting documentation does not support one or more of your responses to the questionnaire that your application may be rated lower or you may be removed from further consideration? (limit characters)