- Position Title
- Lead Program Support Assistant
- Agency
- Veterans Affairs, Veterans Health Administration
- Announcement Number
- CBDU-10711820-20-TGP Opens in new window
- Open Period
- Thursday, January 30, 2020 to Thursday, February 20, 2020
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
Preferences
1.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Assessment 1
1.
MINIMUM QUALIFICATIONS: GS-0303-7: Do you possess one (1) year of Specialized Experience, equivalent to at least the GS-6 level that equipped you with the knowledge, skills, and abilities (KSA's) to perform successfully the duties of this position? Specialized experience is defined as but not limited to: assists in the development, establishment, and maintenance of office procedures to ensure effective and efficient operations regarding the administrative, clerical, and procedural work of the office. Schedules conferences and meetings for the various committees/conferences. Prepares and submits work orders. Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets. Functions as the office alternate ADPAC, troubleshoots technical problems users experience with software and hardware. Make travel arrangements, such as scheduling transportation, making reservations, and preparing travel orders and vouchers, based on general travel intentions, known preferences of traveler, and in accordance with appropriate travel regulations.
2.
TIME-IN-GRADE REQUIREMENT: In addition to the above listed Qualification Requirements, applicants must also meet the Time-in-Grade Requirements. Applicants who have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. (If you have not held a GS grade at any time in the past 52 weeks, this question does not apply to you.) For this vacancy, applicants must have held grade GS-6 or higher for at least a year to be eligible for the GS-7 grade level of this position. The grade must have been held in the Federal service but may have been in any occupation.
This is the competency of Communications and Media: Knowledge of the production, communication and dissemination of information and ideas to inform and entertain via written, oral, and visual media.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
3.
Directs, advises and trains administrative staff engaged in providing administrative support.
4.
Answers substantive non-technical requests for information which can be provided based on information from records and files or personal knowledge of the program.
5.
Establishes, maintains, purges, and disposes of files and records in accordance with established regulations and procedures.
6.
Schedules and coordinates meetings and/or conferences utilizing teleconferencing and/or video conferencing.
7.
Utilize Meeting Planner to identify available conference rooms.
8.
Utilize Outlook Calender to send and receive meeting invites.
This is the competency of Financial Management: Prepares, justifies, and/or administers the budget for program area; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
9.
As lead timekeeper, updates and maintains time and attendance reports.
10.
Submits equipment and supply requests into a system such as VISTA.
11.
Consolidates and finalizes information for various reports in accordance with established procedures.
12.
Uses database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports.
13.
Uses graphic software to provide graphs and charts for reports and presentations.
This is the competency of Technology Applications: Uses machines, tools, instruments, or equipment effectively; uses computers and computer applications to analyze and communicate information in the appropriate format.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
14.
Initiates personnel actions into a database such as WebHR.
15.
Functions as the office alternate ADPAC, troubleshoots technical problems users have with software packages and hardware issues.
16.
Transmits and receives documents and messages electronically using personal computers or workstations that are networked or linked to other computers or workstations (i.e. Outlook, SharePoint, shared drives).
17.
Locates and selects appropriate references and procedures for application to specific questions.
This is the competency of Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
18.
Develops standard operating procedures for administrative processes of the Service.
19.
Transcribe minutes timely and in the proper format.
20.
Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format.
21.
Prepares a wide variety of recurring and nonrecurring correspondence, reports, vitae, research manuscripts, training brochures, research proposals, psychological evaluations, workshop questionnaires and other related material and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.
22.
Reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.
23.
CERTIFICATION: I certify that, to the best of my knowledge and belief, all the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibility may be canceled; I may be denied an appointment; or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated and that responding "No" or providing no response to this item will result in my not being considered for this position.