- Position Title
- Secretary (OA)
- Agency
- Veterans Affairs, Veterans Health Administration
- Announcement Number
- CBTC-10783096-20-LEB Opens in new window
- Open Period
- Tuesday, March 31, 2020 to Sunday, April 5, 2020
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Are you currently employed by the Department of Veterans Affairs?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
2.
Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
Assessment 1
Time in Grade GS-8
Select “Yes” or “No” to the following question(s).
1.
Do you have at least one (1) year time-in-grade at the GS-7 level?
Selective Placement Factor - Self Certification of Typing Proficiency
Select “Yes” or “No” to the following question(s).
2.
Are you able to type proficiently at least forty (40) words per minute?
Minimum Grade Qualification Requirements GS-8
Select “Yes” or “No” to the following question(s).
3.
Do you possess one (1) year of specialized experience equivalent to at least a GS-7 in a Secretarial/Clerical position in Federal Service?
The following statements pertain to your knowledge of various software packages, e.g., Microsoft Outlook, Word, Excel, PowerPoint, Access, etc., to create, update, edit and revise a wide range of documents, automated records, databases, etc. Knowledge of software functions is applied to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising databases or spreadsheets.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
4.
Advise staff members of all levels on office procedures, correspondence formats, grammar and writing, word processing skills, and other administrative support functions.
5.
Conducts periodic training sessions for all secretarial/administrative support staff to keep informed of expectations of an executive office and any policy/procedures changes.
6.
Represents an executive office in secretarial/administrative support areas.
The following statements pertain to your skill in operating an electronic typewriter, microcomputer, computer terminal, or personal computer (PC); and skill in operating related equipment such as fax machines, printers, and scanners, as required.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
7.
Skilled in the use of a personal computer with various software packages such as word processing and database applications.
8.
Maintains suspense systems to ensure items assigned for action are completed and submitted on time.
9.
Prepares consolidated reports for management review, both within and outside an agency/organization.
The following statements pertain to your knowledge of the substantive programs of the organization and the policies and commitments of the supervisor (executive leadership team member) of the assigned Directorate sufficient to research, gather, and assemble information for reports and reporting purposes; responses to action items or other types of inquiries; creating correspondence, memorandums, letters, etc…
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
10.
Exercises exclusive control over appointments for an executive team member, establishing and adjusting priorities, and rescheduling appointments as necessary.
11.
Reviews correspondence and documents prepared for signature by an executive team member to ensure compliance with regulations, rules of grammar, format guidelines, and special policies of an organization.
12.
Provides appropriate orientation for new secretarial/administrative support staff.
The following statements pertain to your ability to interpret interrelationships of organizations and programs falling under an assigned Directorate.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
13.
Meets and works with individuals from medical centers, veterans/patients, and their families, prominent community, state, and national officials, congressional staff, representative of veterans groups, and civic/service organizations, and staff at a regional and national headquarters level.
14.
Successfully deals with unpredictable and often conflicting situations that may occur with various individuals of different organizational levels.
15.
Successfully interacts with staff at all levels of an organization.
The following statements pertain to your knowledge of grammar, spelling, punctuation, required correspondence procedures, formats and preferred style, tone, etc., of the organization.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
16.
Independently prepares routine official correspondence.
17.
Transcribes dictation into letters.
18.
Respond to customer inquiries via email, telephone, or in person.
Certification of Understanding
Select “Yes” or “No” to the following question(s).
19.
I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled; I may be denied an appointment; or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated and that responding "No" or providing no response to this item will result in my not being considered for this position.