- Position Title
- Staff Administrative Specialist
- Agency
- U.S. Army Reserve Command
- Announcement Number
- NCDE204562410399D Opens in new window
- Open Period
- Sunday, May 31, 2020 to Tuesday, June 9, 2020
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans' Preference?
2.
External Recruitment Military Spouse Preference
I am a military spouse who is currently married to my active duty sponsor. I am exercising my preference eligibility for positions within the local commuting area of my sponsor's current duty station. I certify that I have not accepted nor declined a permanent, continuing Federal or non-appropriated fund position in the local commuting area of our current duty location.
NOTE 1: Military spouses are eligible for one permanent noncompetitive appointment using their preference eligibility for the duration of the active duty sponsor's assignment to a permanent duty station, as long as the military spouse has not declined or accepted a permanent Federal or non-appropriated fund position in the commuting area of the sponsor's current duty location. If you certify that you have not used your preference at your sponsor's current duty location and it is discovered to be untrue, you may be subject to loss of MSP and possible disciplinary action.
NOTE 2: You must include a copy of the Military Spouse PPP Self-Certification Checklist along with the documents identified on the checklist to verify your eligibility for MSP.
NOTE 3: MSP applies if you are ranked among the "best qualified" for this vacancy, and the list established from this announcement is used to fill the vacancy.
NOTE 4: MSP does not apply, however, when preference would violate statutes or regulations on veterans' preference or nepotism.
Supporting Documentation: You must provide a signed Military Spouse PPP Self-certification Checklist, PCS orders/verification of duty location assignment, a copy of marriage certificate or license and documents as listed on the Military Spouse PPP Self-certification Checklist.
Are you a military spouse eligible for preference under delegated examining procedures?
I am a military spouse who is currently married to my active duty sponsor. I am exercising my preference eligibility for positions within the local commuting area of my sponsor's current duty station. I certify that I have not accepted nor declined a permanent, continuing Federal or non-appropriated fund position in the local commuting area of our current duty location.
NOTE 1: Military spouses are eligible for one permanent noncompetitive appointment using their preference eligibility for the duration of the active duty sponsor's assignment to a permanent duty station, as long as the military spouse has not declined or accepted a permanent Federal or non-appropriated fund position in the commuting area of the sponsor's current duty location. If you certify that you have not used your preference at your sponsor's current duty location and it is discovered to be untrue, you may be subject to loss of MSP and possible disciplinary action.
NOTE 2: You must include a copy of the Military Spouse PPP Self-Certification Checklist along with the documents identified on the checklist to verify your eligibility for MSP.
NOTE 3: MSP applies if you are ranked among the "best qualified" for this vacancy, and the list established from this announcement is used to fill the vacancy.
NOTE 4: MSP does not apply, however, when preference would violate statutes or regulations on veterans' preference or nepotism.
Supporting Documentation: You must provide a signed Military Spouse PPP Self-certification Checklist, PCS orders/verification of duty location assignment, a copy of marriage certificate or license and documents as listed on the Military Spouse PPP Self-certification Checklist.
Are you a military spouse eligible for preference under delegated examining procedures?
3.
Interagency Career Transition Assistance Plan
Are you a current or former federal employee displaced from a position in a federal agency other than the agency hiring for this position? If yes, confirm:
• you are located in the same local commuting area of the vacancy
• your grade is equivalent to or below the grade level of the vacancy and
• your last performance rating of record is at least fully successful or the equivalent.
ICTAP applicants must be well qualified for the position to receive consideration for special priority selection. Well-qualified is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position.
*Note: Under competitive delegated examining, an ICTAP eligible will be considered well-qualified if they attain an eligibility rating of 90 or higher, not including points for veterans' preference.
Supporting documentation: Federal employees seeking ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.704, by submitting a copy of the following documents with your completed application: A copy of your agency notice; AND,
A copy of your most recent annual performance appraisal; AND,
A copy of your most recent SF-50 noting current position, grade level, and duty location. Additional information regarding ICTAP eligibility can be found in the OPM Employee's Guide to Career Transition. For more information, review the USAJOBS Resource Center.
Are you a current or former federal employee displaced from a position in a federal agency other than the agency hiring for this position? If yes, confirm:
• you are located in the same local commuting area of the vacancy
• your grade is equivalent to or below the grade level of the vacancy and
• your last performance rating of record is at least fully successful or the equivalent.
ICTAP applicants must be well qualified for the position to receive consideration for special priority selection. Well-qualified is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position.
*Note: Under competitive delegated examining, an ICTAP eligible will be considered well-qualified if they attain an eligibility rating of 90 or higher, not including points for veterans' preference.
Supporting documentation: Federal employees seeking ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.704, by submitting a copy of the following documents with your completed application: A copy of your agency notice; AND,
A copy of your most recent annual performance appraisal; AND,
A copy of your most recent SF-50 noting current position, grade level, and duty location. Additional information regarding ICTAP eligibility can be found in the OPM Employee's Guide to Career Transition. For more information, review the USAJOBS Resource Center.
Conditions of Employment
This position has requirements which must be met prior to employment, and conditions for continued employment. Your answers to the questions in this section will indicate your understanding of, or possession of, these requirements and conditions.
1.
This position requires membership in the US Army Reserve (USAR). If you are not willing or are ineligible to join the USAR, please do not apply to this announcement. If selected, you MUST be or become a member of the Selected USAR. Generally, retired military service members are not eligible for Selected USAR membership. Do you possess a USAR membership or are you willing to obtain and maintain a membership in the USAR?
Assessment 1
Thank you for your interest in a Staff Administrative Specialist position with the Department of the Army. Your resume and the responses you provide to this assessment questionnaire will be used to determine if you are among the best qualified for this position. Your responses are subject to verification. Please review your responses for accuracy before you submit your application.
1.
Select the one statement that best describes the education and/or experience that you possess that demonstrates your ability to perform the work of a Staff Administrative Specialist at the GS-09 grade level or equivalent pay band in the Federal Service.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
2.
Perform administrative and adjutant functions for assigned units.
3.
Provide integrated administrative services, such as personnel pay actions, awards administration, and/or report requirements.
4.
Provide efficient processing of personnel actions and other related activities.
5.
Manage administrative and clerical operations of the head office.
6.
Track and ensure medical screenings are complete, current, and documented.
7.
Manage the Travel Card Program to ensure that personnel are active and compliant.
8.
Assist staff or assigned units in formulating administrative estimates, plans, orders and/or reports.
9.
Provide assistance in planning and development of support programs related to public affairs, protocol, ceremonies and special events.
10.
Ensure applicants are eligible to attend schools and all prerequisites are met.
11.
Perform continuous analysis and refinement of unit readiness data to ensure validity, currency, accuracy, and availability to leadership.
12.
Monitor and provide technical review of personnel actions.
13.
Ensure personal, financial, and legal data and documentation are prepared and completed correctly for readiness purposes.
14.
Conduct briefings concerning changes to policies, procedures, regulations, directives, and guidance.
15.
Provide training, assistance, and guidance to unity personnel on reporting procedures.
16.
Counsel and advise unit personnel on the nature of training required to enhance career progression.
17.
Advise individuals and unit staff in preparation for mobilization and redeployment.
18.
Inform leadership of training status of personnel and the organization as a whole.
19.
Prepare implementing instructions for leadership and subordinate units to ensure uniform interpretation and application of current policies and/or guidance.
20.
Consolidates reports and prepare summarizing or explanatory correspondence for leadership.
21.
Ensure that reports are prepared in proper format and contain required information to assure accuracy and quality of administrative and personnel actions.
22.
Prepare correspondence, reports and briefing material for assigned unit.
23.
Develop training material and guidance for required training.
24.
Coordinate and supervise training of personnel performing administrative and clerical duties.
25.
Participate in management of unit and individual training.
26.
Interpret training directives and guidance for assigned areas.
27.
Participate in the development and implementation of the unit training plans and schedules.
28.
Prepare individuals for school enrollment and entry into designated courses.
29.
Keep abreast of new policies, procedures, regulations, directives, and guidance from higher headquarters.
30.
Ensure effective control of correspondence and office operations throughout the Command.
31.
Participate in the planning and projection of resources and services in support of individual and collective training.
32.
Monitor use of school quotas, training support man-days, and other training resources when allocated to the unit.
33.
Ensure purchase card holders are compliant with program requirements.
34.
Execute purchases on behalf of the organization to ensure that vendors are compensated as required.
35.
Develop plans to provide for integrated administrative services.
36.
Determine impact on current policy and/or work procedures and determine applicability.
37.
Assist in developing appropriate action to implement policy changes.
38.
Collect and analyze data to recommend additional coordination and possible solutions.
39.
Ensure all components such as lodging, meals, training, security, and facilities are forecasted and secured for scheduled trainings.
40.
Analyze cost proposal information and perform cost benefit analyses to determine which vendor will provide support to the unit, or offer recommendations on the most appropriate cost saving course of action for lodging, meals, and transportation.
41.
Ensure accurate accounting and reporting systems are properly maintained for supply related activities and/or maintenance related documents.
42.
Maintain suspense's of recurring and one time reports and ensure they are submitted on time.
43.
Processing personnel actions utilizing automated systems.
44.
Preparing reports of survey for supply items.
45.
Submit work orders for needed equipment.
46.
Manage Defense Travel System (DTS) program for the unit.
47.
Your responses to the Announcement and Assessment Questionnaires, along with your resume and all supporting documentation are subject to evaluation and verification to ensure accuracy. Please take this opportunity to review your responses to ensure their accuracy.