USA Staffing

Position Title: ARCHIVES SPECIALIST
Agency: National Archives and Records Administration
Announcement Number: 20-NARA-359-P Opens in new window
Open Period: Tuesday, July 28, 2020 to Wednesday, August 5, 2020

For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.

1. Do you claim Veterans’ Preference?

A. No, I do not claim Veterans' Preference

B. 0-point Sole Survivorship Preference (SSP)

C. 5-point preference based on active duty in the U.S. Armed Forces (TP)

D. 10-point preference for non-compensable disability or Purple Heart (XP)

E. 10-point preference based on a compensable service connected disability of at least 10% but less than 30% (CP)

F. 10 point preference based on widow/widower or parent of a deceased veteran, or spouse or parent of a disabled veteran (XP)

G. 10-point preference based on a compensable service connected disability of 30% or more (CPS)

2. Are you a surplus or displaced Federal employee eligible under the Career Transition Assistance Plan (CTAP)? Click CTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.

A. Yes

B. No

3. Are you a displaced Federal employee eligible under the Interagency Career Transition Assistance Plan (ICTAP)? Click ICTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.

A. Yes

B. No

1. Select the lowest grade you are willing to accept for this position.

All applicants are required to submit their most recently completed annual performance appraisal (dated within 18 months from the closing date of the vacancy announcement), which identifies your official rating of record (must be at least "Fully Successful") and is signed by the supervisor, or a statement explaining why the performance appraisal is unavailable. If you fail to provide a copy of the performance appraisal, or a statement advising why it is unavailable, you will be removed from further consideration. Type "yes" in the text box below if you are providing a performance appraisal meeting the above requirements with your application. If you are unable to provide a performance appraisal with your application, please provide a reason in the text box below. ("N/A" is not considered an acceptable response)

(limit 250 characters)

3. Are you currently serving or have served in the last five years in a Political Appointment in the Federal Government?

A. Yes

B. No

4. Are you a current Federal employee?

A. Yes

B. No

To be qualified for this position at the GS-09 level, you must have at least one year of specialized experience equivalent to the GS-07 level that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience for this position includes:
- Utilizing a wide range of systems or databases to search beyond readily accessible material to locate, analyze, index, and manage records. AND
-Performing record maintenance and preservation in adherence with archival principles, procedures and record keeping practices.

OR
Master's or equivalent graduate degree
or
2 full years of progressively higher level graduate education leading to such a degree
or
LL.B. or J.D., if related.
You may qualify by a combination of experience and education.

Select “Yes” or “No” to the following question(s).

1. Do you meet the specialized experience, education, or a combination of experience and education as defined above?

A. Yes

B. No

2. To ensure proper credit is given, please indicate where this experience can be found in your resume

To be qualified for this position at the GS-07 level, you must have at least one year of specialized experience equivalent to the GS-05 level that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience for this position includes:
-Performing record maintenance and preservation in adherence with archival principles, procedures and record keeping practices. AND
-Providing customer service and guidance with record research and reference and access services.

OR
1 full year of graduate level education
OR
superior academic achievement.
You may qualify by a combination of experience and education

Select “Yes” or “No” to the following question(s).

3. Do you meet the specialized experience, education, or a combination of experience and education as defined above?

A. Yes

B. No

4. To ensure proper credit is given, please indicate where this experience can be found in your resume.

5. Select all the accessioning activities you have performed:

A. Physical verification of proposed transfers.

B. Schedule / disposal verification of proposed transfers

C. Tracking of accessioning process via databases.

D. Assessing access restrictions of transfers

E. Reboxing and labeling of transfers

F. None of the above.

6. Select all the processing and preservation activities you have performed:

A. Performing description/intellectual control in systems using cataloging rules or standards.

B. Preservation / needs assessment

C. Identifying access restrictions

D. Using holdings management systems to track and update holdings data.

E. Creation of finding aids

F. Boxing/ labeling / foldering / basic preservation

G. None of the above

7. Select all of the Reference activities you have performed:

A. Answering simple off-site inquiries.

B. Answering complex off-site inquiries

C. Assisting on-site researchers with simple inquiries

D. Assisting onsite researchers with complex inquiries

E. Creating finding aids or other reference tools

F. Presenting on research topics and materials

G. None of the above

8. Select the response that most accurately reflects your experience in managing multiple projects.

A. I have set priorities and made adjustments to meet delivery schedules and deadlines on single (and simultaneous) projects under my control.

B. I have set priorities and made adjustments to meet delivery schedules and deadlines on multiple (and simultaneous) projects under my control.

C. I have set priorities and made adjustments for others (e.g., on teams I have led, units I have formally managed, etc.) to meet delivery schedules and deadlines on multiple (and simultaneous) projects under my responsibility.

D. None of the above.

9. Select all the digitization activities you have performed:

A. Reviewing and preparing documents for digitization

B. Providing quality control on digitization products

C. Creating metadata for digitized objects.

D. Coordinating digitization projects

E. None of the above

10. I have experience interpreting, communicating, correcting and monitoring the adherence of policies, procedures and regulations related to reference material access or use

A. True

B. False

11. Which of the following best describes the extent of your interpersonal communications skills?

A. I have communicated with both managers and customers to provide guidance and assistance in resolving difficult issues.

B. I have communicated with both managers and customers to provide guidance and assistance in resolving routine issues

C. I have communicated with both other staff members and customers to provide guidance and assistance in resolving routine issues

D. I have communicated only with other staff members to provide guidance and assistance in resolving routine issues

E. I do not have any experience as described in the choices above

12. Select the response that best describes your highest level of experience composing written communications, including the responsibility and accountability for accurate content, grammar, spelling, appropriate tone and format (i.e. drafting program reports, composing documents or correspondence involving technical information, and adapting writing to the audience's level of knowledge).

A. I have experience composing a variety of original written correspondence, email, procedures, memoranda, or reports. I have independent responsibility for ensuring the accuracy of spelling, grammar, and format in the final document. I have worked with others to draft documents and incorporated multiple writers' edits

B. I have experience composing correspondence, email, procedures, memoranda, or reports. I have corrected spelling, grammar, and format in the document before its finalized.

C. I have experience reviewing correspondence written by others, ensuring document has accurate and consistent

D. I have experience reviewing documents prepared by others, ensuring correct spelling, punctuation, and grammar before its finalized

E. I do not have experience as described above

13. Which of the following services have you routinely performed with a customer as part of your job duties?

A. Accurately replied to routine customer questions, such as hours, location, information about frequently used records.

B. Gathered accurate and complete information in response to a customer inquiry

C. Provided "how to" instructions

D. Guided a customer through policies and procedures

E. Researched issues and provided follow up resolution

F. Developed and successfully implemented projects that provided or improved online access

G. Successfully handled demanding inquiries with little supervision

H. None of the above

14. From the following list, select those activities that represent your experience in solving problems.

A. Resolved problems under close supervision

B. Resolved problems independently

C. Worked closely with individuals and groups to identify issues, analyze alternatives, and negotiate differences

D. Combined pieces of information to form general rules or conclusions

E. Facilitated the resolution of conflicting interests among parties whose cooperation was needed in order to meet objectives

F. Applied general rules to specific problems to produce answers that make sense.

G. None of the above

15. Which statement best describes your level of experience conducting quality control reviews?

A. I am asked by co-workers to conduct quality control reviews of their work before it is submitted or presented

B. I have routinely conducted quality control reviews on my own work before it is submitted or presented

C. As a team or project lead, I regularly conduct quality control reviews on the work of others and provide constructive feedback

D. I have independently developed effective policies to conduct systematic quality control review on the work of staff

E. None of the above

16. I have experience gathering information from policies, standard operating procedures and regulations to make informed decisions.

A. True

B. False

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