Immigration and Customs Enforcement Logo
Position Title
Records and Information Management Specialist
Agency
Immigration and Customs Enforcement
Announcement Number
DAL-CFO-10905801-DEU-JP Opens in new window
Open Period
Wednesday, September 30, 2020 to Wednesday, October 7, 2020
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1. Do you claim Veterans’ Preference? (limit characters)
2. Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
  • you are located in the same local commuting area of the vacancy
  • your grade is equivalent to or higher than the grade level of the vacancy
  • the promotion potential (full performance level) of the position you are being separated from is equal to or higher than the promotion potential of the vacancy, and
  • your last performance rating of record is at least fully successful or the equivalent.

You will be required to submit supporting documentation to validate your claim of CTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50.
For more information, review the USAJOBS Resource Center.
(limit characters)
3. Are you a current or former federal employee displaced from a position in a federal agency other than the agency hiring for this position?
If yes, confirm:
  • you are located in the same local commuting area of the vacancy
  • your grade is equivalent to or higher than the grade level of the vacancy
  • the promotion potential (full performance level) of the position you are being separated from is equal to or higher than the promotion potential of the vacancy, and
  • your last performance rating of record is at least fully successful or the equivalent.
You will be required to submit supporting documentation to validate your claim of ICTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50. For more information, review the USAJOBS Resource Center.
(limit characters)
Preferences
1. Select the lowest grade you are willing to accept for this position. (limit characters)
Assessment 1
The following questions will be used to determine whether or not you meet the minimum qualification requirements for this position. You may wish to consult the vacancy announcement for a description of those requirements. (limit characters)
1. Which of the following statements best describes your experience? (limit characters)
For each of the task statements below, please select the response that best describes your skill level. The statements were developed based on the knowledge, skills, abilities, and competencies needed to successfully perform the work of this position. Be sure to describe your experience that supports your answers to the questions below, in your resume or application materials. It is important that your application package submitted, including a resume, clearly shows how you possess the experience and skill levels you claim in this questionnaire. If not, your score will be lowered or you will be found not qualified. The information you provide will be verified. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for rating you ineligible, not hiring you, or for firing you after you begin work. A- I have not had education, training or experience in performing this task. B- I have had education or training in performing this task, but I have not yet performed it on the job. C- I have performed this task on the job with close supervision from a supervisor or senior employee. D- I have performed this task as a regular part of a job, independently and usually without supervision from a senior employee. E- I am an expert in performance of this task; and/or I have trained others in performance and am normally consulted by others as an expert for assistance in performing this task. (limit characters)
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided. (limit characters)
2. Develop metrics, and ensure sound information governance and accountability measures are in place.
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3. Assist the Records Officer in overseeing and reviewing the work of junior staff and contractors.
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4. Assist the Records Officer with secondary support to high-level senior leadership, management, and supervisors.
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5. Plan, schedule, and conduct evaluations of project operations, procedures and organizational structures.
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6. Serve as technical expert and analyst on the implementation of Records & Information Management laws, regulations, and policies.
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7. Develop Record Information Management requirements for IT systems and evaluate IT system compliance.
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8. Coordinate, develop, review and implement policies and procedures.
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9. Develop and implement Records & Information Management training, to ensure compliance with mandated rules and regulations.
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10. Formulate policy, perform strategic analyses and planning, and coordinate training.
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11. Lead, plan, and manage the enterprise records management program, and serve as point of contact and back-up.
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12. Coordinate efforts to unify programs and/or projects.
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13. Evaluate new or modified legislation content for projected impact on the organization's program.
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14. Support organizational and field management staff with application of file plans, electronic records, scheduling, and other record management programs.
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15. Create tracking documents, logs, databases and reports.
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16. Work closely and proactively with various organizations and with counsel to ensure records and information assets are managed, public interests are protected, and record-related litigation risks are mitigated.
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17. Coordinate with the Privacy Division, Chief Information Officer and Program Offices on the development of language to address the records management questions in the Privacy Impact Assessments conducted on IT systems.
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18. Develop and evaluate policies; resolve, implement and manage program policy issues.
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19. Identify problems, issues, and/or deficiencies and recommend improvements.
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20. Prepare documents detailing analysis of concerns; identify and plan remedial and corrective measures.
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21. Evaluate the content of proposed, new or revised policies for Records & Information Management concerns, and provide guidance on the custody and retention of records associated with the execution of policy.
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