- Position Title
- Administrative Support Assistant (OA)
- Agency
- Veterans Affairs, Veterans Health Administration
- Announcement Number
- CBST-10923075-20-SBG Opens in new window
- Open Period
- Wednesday, September 30, 2020 to Tuesday, October 6, 2020
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
2.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- your grade is equivalent to or below the grade level of the vacancy; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
Preferences
1.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Assessment 1
Select the appropriate answer to each of the following questions based on your current level of education and/or experience that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience and education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience or education as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task.
1.
Specialized Experience Requirement: Do you possess one year of specialized experience, equivalent to the GS-06 level in the Federal service, that equipped you with the particular knowledge, skills, and abilities (KSA's) needed to successfully perform the duties of the position and that is typically in or related to the position to be filled? Specialized experience includes: 1) Serving as a senior administrative support staff person, ensuring administrative procedures are accomplished according to Central Arkansas Veterans Healthcare System (CAVHS) and Mental Health Service policies; 2) Performing the duties of a Government-wide Purchase Card Program cardholder; 3) applying analytical techniques and methods to issues concerning all administrative matters in order to improve the efficiency and effectiveness of the operation in areas such as budget, accounting, records management, filing, purchase card orders and reconciliations; 4) Compiling statistical data reports for use in program operations; 5) experience with computer programs, hardware and software, basic SharePoint design and programming, electronic forms, and database research tools; 6) Performing timekeeping duties for an assigned group of staff. Note: This experience must be supported by your resume to be creditable.
For each task in the following groups, choose the statement from the list below that best describes your experience and/or training.
The following statements pertain to Control of Funds.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
2.
Enters 1358/2237 obligation requests for contract funds to ensure the availability of funds for payment of contract providers.
3.
Creates and maintains budget and manpower reports for all HCHV Program components.
4.
Maintains a daily accounting of residential treatment bed days of care and completes monthly HCHV billing along with the HCHV Coordinator.
5.
Manages and maintains the budget for the 13 HCHV Fund Control Points (FCP's), including managing Special Purpose funds for travel associated with education and training for staff, and initiates purchases from approved vendors for professional operations.
6.
Acts as bookkeeper, does accounting, filing, purchase card orders and reconciliations.
The following statements pertain to Administration and Management.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
7.
Assists the Administrative Officer and others as a resource person regarding the development, modification, evaluation and ongoing operations of Mental Health Service.
8.
Serves as a senior administrative support staff person and acts as a resource, offering input on all administrative activities and providing training to other administrative staff assigned to the program.
9.
Provides administrative management for a complex conglomerate of programs under the umbrella of the Health Care for Homeless Veterans (HCHV) Program.
10.
Ensure administrative procedures are accomplished according to Central Arkansas Veteran Healthcare System (CAVHS) and Mental Health Service policies.
11.
Serves as the liaison between professional and administrative personnel in Services throughout CAVHS, in the VISN and VA Central Office and with community partners and homeless service provider agencies.
The following statements pertain to Clerical duties.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
12.
Processes incoming and outgoing material such as correspondence, reports, memorandums and other forms of written communication.
13.
Provides administrative support to all areas of Mental Health.
14.
Transcribes minutes from Community Homeless Assessment Local Education Networking Group (CHALENG) meetings and monthly HCHV staff section meetings using the Dragon Medical System for digital dictation, tape recorders and written dictation.
15.
Serves as timekeeper for an assigned group of Homeless Program staff and ensures timely recording of employee time and leave by maintaining both paper and electronic records of leave usage for purpose of checks and balances.
16.
Completes written correspondence for mailouts and electronic mail in support of the HCHV Program and serves as backup for the HUDVASH and VJP Programs in the absence of the PSA.
17.
Serves as a receptionist for the HCHV Program and initial point of contact for visitors and Veterans visiting the VA Day Treatment Center (DTC).
18.
Ensures that staff sign out vehicles on the GOV log prior to picking up keys to the vehicles and signs in on the log when they return keys.
The following statements pertain to Manages and Organizes Information.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
19.
Compiles and forwards in proper format, statistical data for all program components, including but not limited to Cost Distribution Reports, Decision Support System (DSS)Reports, Quality Assessment and other professional reports.
20.
Maintains suspense files on Action Items.
21.
Coordinates credentialing and privileging of professional staff, including APN's, social workers and Occupational Therapists, including preparation of documents for board action, personnel actions and annual performance evaluations.
22.
Collects daily productivity reports for staff in assigned T&L, which include reports of daily visits and approved social work activities using current procedural terminology (CPT) billing codes.
23.
Maintains records of all productivity related activities for use by clinical supervisors.
24.
Compiles and forwards information on the daily vehicle mileage sheets and reports the status to the Transportation Section Chief monthly on mileage utilization, vehicle damages or other issues related to GSA fleet maintenance.
The following statements pertain to Contracting/Procurement.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
25.
Manages a general service administration (GSA) purchase card for use in making purchases from vendors in the Central Contractor Registration (CCR) file and assumes responsibility for ensuring that data from all purchases are from SAM is filed and retained.
26.
Monitors purchases made with government credit cards to ensure that no taxes are applied and creates and maintains Excel spreadsheets for accounting purposes.
27.
Works with Logistics Service to ensure appropriate tracking of purchases within the Mental Health Service to include inputting service needs into the Logistics Service Database, researching vendors, costs, and requirements, for equipment, products and/or services.
28.
Initiates and approves purchases for operation of the DTC and communicates directly and by telephone with vendors in the Strategic Asset Management System (SAM), purchasing agents and budget clerks from numerous services and assures effective utilization of allocated resources.
29.
Purchases and distributes laundry and shower supplies for Veterans participating in DTC services.
30.
Performs the duties of a Government-wide Purchase Card Program cardholder in support of the HCHV Program and Mental Health Service.
Please review the Required Documents under the How to Apply Section of the Vacancy Announcement. Failure to provide the documentation listed under required documents will result in being rated ineligible and your application package will be deactivated.
Resume Reminder - Your resume must include the following information for each work experience listed to be creditable: Job Title, Duties (be as detailed as possible), Month and Year of start/end dates (ex. June 2007 to April 2008), and Full-time or Part-time status (include hours worked per week).
SF-50/Time-in-Grade Reminder - To verify your eligibility, you must submit copies of all SF-50s needed to clearly demonstrate that you meet the area of consideration and the 52 week time-in-grade (TIG) requirement. TIG means you have held a GS grade for 52 weeks at the closing date of this announcement. Examples of SF-50s to include: Within Grade Increase(s), Promotion(s), and/or Appointment action(s). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
Other Documents Reminder - CTAP Priority Consideration - Individuals who have special priority selection rights under the Department of Veterans Affairs Career Transition Assistance Program (CTAP) must be well qualified for the position to receive consideration for special priority selection. Federal employees seeking CTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(a). This includes a copy of the applicant's agency Notice, a copy of the most recent Performance Rating, and a copy of the most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP eligible. Additional Information on how to receive this priority consideration can be found at: http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap
Resume Reminder - Your resume must include the following information for each work experience listed to be creditable: Job Title, Duties (be as detailed as possible), Month and Year of start/end dates (ex. June 2007 to April 2008), and Full-time or Part-time status (include hours worked per week).
SF-50/Time-in-Grade Reminder - To verify your eligibility, you must submit copies of all SF-50s needed to clearly demonstrate that you meet the area of consideration and the 52 week time-in-grade (TIG) requirement. TIG means you have held a GS grade for 52 weeks at the closing date of this announcement. Examples of SF-50s to include: Within Grade Increase(s), Promotion(s), and/or Appointment action(s). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
Other Documents Reminder - CTAP Priority Consideration - Individuals who have special priority selection rights under the Department of Veterans Affairs Career Transition Assistance Program (CTAP) must be well qualified for the position to receive consideration for special priority selection. Federal employees seeking CTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(a). This includes a copy of the applicant's agency Notice, a copy of the most recent Performance Rating, and a copy of the most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP eligible. Additional Information on how to receive this priority consideration can be found at: http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap