- Position Title
- Administrative Support Assistant
- Agency
- Veterans Affairs, Veterans Health Administration
- Announcement Number
- CBST-10975768-21-KMR Opens in new window
- Open Period
- Monday, November 30, 2020 to Monday, December 21, 2020
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
2.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- your grade is equivalent to or below the grade level of the vacancy; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
Preferences
1.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Assessment 1
Select the appropriate answer to each of the following questions based on your current level of education and/or experience that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience and education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience or education as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task.
Select “Yes” or “No” to the following question(s).
1.
GS-7 Specialized Experience - Do you possess at least one (1) year of specialized experience equivalent to at least the GS-06 grade level in Federal service? Examples of specialized experience would typically include, but are not limited to: Prepares monthly reports; prepares and reviews purchase orders for supplies and equipment; assists in the development of long and short range policies and plans; manages supervisors calendars and schedule meetings; communicates tactfully and professional in writing and verbally; maintains a complex data system that serves to track, monitor and store essential files; tracks all documentation being routed for signatures/approvals; and communicates ongoing training opportunities for the services.
For each task in the following groups, choose the statement from the list below that best describes your experience and/or training.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
2.
Communicates ongoing training opportunities and tracks completion of mandatory education requirements.
3.
Communicates tactfully and professional in writing and verbally.
4.
Coordinates meetings and reserving space or equipment needed.
5.
Maintains a complex data system that serves to track, monitor and store essential professional practice evaluations and credentialing documents.
6.
Manages and tracks the assignment, completion and return of quality chart reviews for all privileged providers.
7.
Monitors suspense times/due dates for essential credentialing documents and employing effective strategies to ensure deadlines are met
8.
Reviews supply and equipment requests from within the service to ensure completeness and adherence to policy.
9.
Coordinates and monitors the orientation process for new employees.
10.
Resolves any issues that are presented and provides follow up action when necessary.
11.
Manages calendars, scheduling meetings, arranging interviews.
12.
Prepares monthly reports and communicates the results to appropriate leadership.
13.
Coordinates employee travel as needed.
14.
Issues and tracking clearance forms.
15.
Tracks all documentation being routed for signatures/approvals.
16.
Participates in Prime Care planning processes.
17.
Maintains reports pertaining to performance appraisals, proficiencies, awards and biennial reviews.
18.
Prepares and reviews purchase orders for supplies and non-expendable property.
19.
Assists in the development of both long and short range policies and plans for Prime Care.
FINAL INSTRUCTIONS Resume Reminder - Your resume must include the following information for each job listed: Job Title Duties (be as detailed as possible) Month & year start/end dates (e.g. June 2007 to April 2008) Full-time or part-time status (include hours worked per week)