Office of Inspector General Logo
Position Title
DIRECTOR, EXECUTIVE SECRETARIAT
Agency
Office of Inspector General
Announcement Number
IG-21-11059619-MST-MP Opens in new window
Open Period
Tuesday, March 16, 2021 to Monday, March 29, 2021
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1. Do you claim Veterans' Preference? (limit characters)
2. Are you a veteran who separated from active duty under honorable conditions and you:
  •  Have a rating by the Department of Veterans Affairs showing a compensable service-connected disability of 30% or more OR
  •  Retired from active military service with a service-connected disability rating of 30% or more
If eligible, submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service.

Please also provide the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.

For more information, review USAJOBS Veterans resources.
(limit characters)
3. Are you the spouse of a current member of the Armed Forces? If yes, confirm that you are married to the military member.

-OR-

Are you the spouse of a member of the Armed Forces who retired with a disability rating at the time of retirement of 100 percent or the spouse of a member of the Armed Forces who retired or separated from the Armed Forces and has a disability rating of 100 percent from the Department of Veterans Affairs?

-OR-

Are you the un-remarried widow or widower of a member of the Armed Forces killed while in active duty status?

For more information, review USAJOBS Veterans resources.
(limit characters)
4. Are you a current or former, permanent Career or Career-Conditional Federal employee in the competitive service AND your highest permanent grade is LOWER than the highest grade of this position? (SF-50 block 24 must be a "1" or "2") (limit characters)
5. Are you a current or former, permanent Career or Career-Conditional Federal employee in the competitive service AND you have held a permanent grade the SAME or HIGHER than the highest grade of the position being filled, OR I have held a permanent developmental position with promotion potential to the same grade of the position being filled? (SF-50 block 24 must be a "1" or "2") (limit characters)
6. Have you completed three years of substantially continuous service immediately before separation from an unlimited, career-type Foreign Service appointment that meets a requirement for career tenure?

-OR-

 Have you had service that began with a non-temporary Foreign Service appointment counting towards the 3-year service requirement for career tenure and have been separated within the past 30 days from the career-type appointment in the Foreign Service?
(limit characters)
7. Are you a current or former federal employee displaced from a position in a federal agency other than the agency hiring for this position?

If yes, confirm:
  • You are located in the same local commuting area of the vacancy
  • Your grade is equivalent to the grade level of the vacancy and
  • Your last performance rating of record is at least fully successful or the equivalent.
You will be required to submit supporting documentation to validate your claim of ICTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50. For more information, review the USAJOBS Resource Center.
 
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8. Are you currently employed on a permanent appointment with a Federal agency that has an interchange agreement with the Office of Personnel Management (OPM) such as the DoD Cyber Workforce or a DoD Nonappropriated Fund Instrumentality to include Army and Air Force Exchange Services?  I have been continually employed for 1 year or more and have not had a break in service, or I have been involuntarily separated from such appointment without personal cause within the preceding year and have met the 1 year service requirement. NOTE: If you indicate that you are eligible for any of the eligibilities listed above, you MUST submit documentation along with your application/resume package verifying eligibility. For details about all interchange agreements with OPM please visit: https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=InterchangeAgreementsWithOtherMeritSystems. (limit characters)
9. Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past twelve months?

-OR-

Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past 36 months and is requesting an extension of your non-competitive eligibility due to your military service, status as a full-time student or other experience related to this position?

-OR-

Are you a current or former Peace Corps employee who has completed at least 36 months of continuous service and has been separated from the Peace Corps for less than three years?

If yes, submit a copy of your description of service or other proof of non-competitive eligibility.

If you are a former Peace Corps volunteer or VISTA member who is requesting an extension of your non-competitive eligibility, please also provide the necessary documentation to support your request.
(limit characters)
10. Are you currently eligible for an appointment using an eligibility not otherwise listed (e.g. Postal Career Service employee, Government Accountability Office employee, Fulbright Scholar, etc.)? NOTE: If you indicate that you are eligible by selecting "yes" for this question, you MUST submit documentation that verifies your eligibility along with your application/resume package.  (limit characters)
11. Do you have a severe physical, psychiatric or mental disability that qualifies you for Schedule A Disability appointments?

 If eligible, provide proof of disability with appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.

 For more information, review USAJOBS Individuals with Disabilities resources.
(limit characters)
12. I am a military spouse who is currently married to my active duty sponsor. I am exercising my preference eligibility for positions within the local commuting area of my sponsor's current duty station.  I certify that I have not accepted nor declined a permanent, continuing Federal or non-appropriated fund position in the local commuting area of our current duty location. 
NOTE 1:  Military spouses are eligible for one permanent noncompetitive appointment using their preference eligibility for the duration of the active duty sponsor's assignment to a permanent duty station, as long as the military spouse has not declined or accepted a permanent Federal or non-appropriated fund position in the commuting area of the sponsor's current duty location.  If you certify that you have not used your preference at your sponsor's current duty location and it is discovered to be untrue, you may be subject to loss of MSP and possible disciplinary action. 
NOTE 2:  You must include a copy of the Military Spouse PPP Self-Certification Checklist along with the documents identified on the checklist to verify your eligibility for MSP.  
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13. Are you a veteran whose latest discharge was under honorable conditions and you:
  • served three or more years of continuous active duty service in the military (NOTE: if released shortly before completing a 3-year tour, you are considered to meet the eligibility) OR
  • are entitled to veterans' preference.
If eligible, submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service.

For more information, review USAJOBS Veterans resources.
(limit characters)
Preferences
1. To be eligible for Military Spouse Preference (MSP) under this vacancy announcement, you must have appointment eligibility under one of the following authorities and submit the appropriate, required documentation to verify your eligibility. Please select one or more eligibilities that apply to you. (limit characters)
Assessment 1
Please accurately identify your level of training or experience when completing this questionnaire.  Your responses will be evaluated and verified based on your submitted resume.  Ensure that your resume accurately describes the level of education and/or experience claimed in the assessment questionnaire.  Later steps in the selection process are specifically designed to verify your stated level of experience and demonstrated capability.  By continuing in the application process, I acknowledge that my self-assessment questionnaire score may be reduced, and I may lose consideration for this position if the work experience described in my resume does not support my responses to the assessment questionnaire. (limit characters)
1. To meet the minimum qualifications for the GS-0301-15 position, you must have at least 52 weeks of specialized experience at the GS-14 level in the federal service or an equivalent level. Select the statement below that best represents your specialized experience. Your resume and/or supporting documentation must clearly support your responses to the questionnaire. Failure to provide support for your responses may result in an adjustment to your final rating or you may be removed from consideration. (limit characters)
Select “Yes” or “No” to the following question(s). (limit characters)
2. This position requires a security clearance at the Top Secret level. Do you possess, or are you willing to obtain and maintain throughout the length of the appointment, a Top Secret clearance?
(limit characters)
3. This position requires you to submit to random drug testing. Are you willing to undergo random urinalysis drug tests? (limit characters)
4. This position requires occasional travel, up to 10% travel to other duty locations. Are you able to travel to other duty locations up to 10% of the time? (limit characters)
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided. (limit characters)
5. Serve as the DoD OIG staff authority on the interpretation of correspondence management and business processes for both internal and external communication with the Congress, Department and other Federal branches. (limit characters)
6. Develop and manage short, mid, and long range processes and practices pertaining to DoD OIG correspondence effectiveness with Congress, the Department and other Federal branches. (limit characters)
7. Manage the development, coordination, approval, publication, and review of official DoD OIG and DoD policy documents and forms. (limit characters)
8. Assist in composing and editing Congressional correspondence products for leadership approval and signature. (limit characters)
9. Explain performance expectations to employees and provide regular performance feedback. (limit characters)
10. Advise senior leaders on the strategic and operational planning of the Executive Secretariat. (limit characters)
11. Develop and implement policy, guidance, procedures and training for the DoD OIG to ensure accurate, concise, coordinated, and timely tasking and processing of internal and external executive correspondence. (limit characters)
12. Oversee the design, configuration and implementation of systems, processes, and procedures to monitor the flow of information in the DoD OIG, and from Congress, the Department, other Federal branches, and the public. (limit characters)
13. Maintain continuous awareness of senior leaders' priorities to advise and assist in their decision making concerning executive correspondence to the Department, Congress and other Federal branches. (limit characters)
14. Monitor issuances from the Department, Congress, and other Federal branches to ensure that these external entities and the current environment are considered when advising and assisting senior leadership in the development of internal and external executive correspondence. (limit characters)
15. Evaluate and improve the Executive Secretariat's effectiveness through analysis of data and reports. (limit characters)
16. Manage an effective and efficient DoD OIG Publication, Policy Coordination and Forms. (limit characters)
17. Serve as the liaison between the DoD OIG and other DoD and Federal offices regarding formal correspondence. (limit characters)
18. Assist the DoD OIG Office of Legislative Affairs and Communication with responding to Congressional inquiries and correspondence, ensuring proper tasking, tracking, and closure. (limit characters)
19. Oversee and direct organizational and workforce assessments of the effectiveness of the Executive Secretariat and recommend to senior leaders the optimum workforce structure for the Executive Secretariat. (limit characters)
20. Ensure staff is properly trained and that the Executive Secretariat is fully capable to meet mission requirements. (limit characters)
21. Provide leadership, supervision and direction to the Executive Secretariat staff in carrying out day to day operations and long range planning in support of the DoD OIG. (limit characters)
22. Ensure effective oversight of staff work to include implementation of training, conformance to policy and procedures, effective liaison and coordination with DoD OIG and DoD senior staff on policy, directives, and instructions. (limit characters)
23. Supervise skilled and technical workforce responsible for Executive Secretariat operational and training programs. (limit characters)
24. Make decisions on work priorities, and provide to subordinates advice on best practices, general approaches, and methodologies on assigned work in support of the mission. (limit characters)
25. Advise and provide counsel to employees regarding policies, procedures, and directives of management. (limit characters)
26. Select or recommend selection of candidates for vacancies, promotions, details, and reassignments in accordance with Merit Principles. (limit characters)
27. Develop, modify, and interpret performance standards. (limit characters)
28. Appraise subordinates' performance ensuring consistency and equity in rating techniques. (limit characters)
29. Recommend awards when appropriate and approve within-grade increases. (limit characters)
30. Hear and resolve employee complaints and refer serious unresolved complaints to higher level management. Initiate action to correct performance or conduct problems. (limit characters)
31. Support the Whistleblower Protection Program by responding constructively to employees who make protected disclosures under 5 U.S.C. section 2302(b)(8), taking responsible and appropriate actions to resolve any such disclosures, and creating an environment in which employees feel comfortable making such disclosures. (limit characters)
32. Support EEO objectives and affirmative employment goals by creating a model EEO environment. (limit characters)
33. Identify employee developmental needs and provide or arrange for training (formal and on-the-job) to maintain and improve job performance. (limit characters)
34. Approve master leave schedule, ensuring adequate coverage for peak workloads and traditional holiday vacation time. (limit characters)
35. Promote an environment in which employees are empowered to participate in and contribute to effective mission accomplishment. (limit characters)
36. Periodically review position descriptions to ensure accuracy, and the most effective utilization of personnel resources. (limit characters)
37. Your response in this assessment questionnaire are subject to evaluation and verification based on the documents (e.g. resume) you submit. Ensure that your resume accurately describes the level of education and/or experience claimed in the assessment questionnaire. Please take this opportunity to review your assessment questionnaire responses to ensure their accuracy. By agreeing to the statement below, you are confirming that you: Understand this information; Have reviewed your responses to the questionnaire for accuracy, and; Verified that your responses accurately describe your current level of experience and capability. Failure to agree to the statement below will disqualify you from further consideration for this position.
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