- Position Title
- Administrative Officer
- Agency
- Centers for Medicare & Medicaid Services
- Announcement Number
- CMS-OSFLO-21-11090816-IMP Opens in new window
- Open Period
- Wednesday, April 21, 2021 to Wednesday, May 5, 2021
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Career Transition Assistance Plan (CTAP):
Are you a current or former federal employee displaced from the Department of Health and Human Services? If yes, confirm:
• you are located in the same local commuting area of the vacancy; AND
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit the following documents at the time of application: (1) Documentation showing abolishment of position or separation (i.e., Certificate of Expected Separation (CES), Agency certification that you are in a surplus organization or occupation, Notice that your position is being abolished, Letter stating you are eligible for discontinued service retirement, Specific Reduction-in-Force separation notice, OR Notice of proposed removal because you declined a directed reassignment or transfer of function out of the local commuting area); (2) Your latest performance rating showing a rating of at least "fully successful" (level 3); AND (3) Your latest Notification of Personnel Action, Standard Form 50 (SF-50), or equivalent personnel action showing your tenure, position occupied, and duty station.
Are you a current or former federal employee displaced from the Department of Health and Human Services? If yes, confirm:
• you are located in the same local commuting area of the vacancy; AND
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit the following documents at the time of application: (1) Documentation showing abolishment of position or separation (i.e., Certificate of Expected Separation (CES), Agency certification that you are in a surplus organization or occupation, Notice that your position is being abolished, Letter stating you are eligible for discontinued service retirement, Specific Reduction-in-Force separation notice, OR Notice of proposed removal because you declined a directed reassignment or transfer of function out of the local commuting area); (2) Your latest performance rating showing a rating of at least "fully successful" (level 3); AND (3) Your latest Notification of Personnel Action, Standard Form 50 (SF-50), or equivalent personnel action showing your tenure, position occupied, and duty station.
2.
Current Career or Career-Conditional Employees within CMS in the Office of Security, Facilities and Logistics Operations (OSFLO) :
Are you a current, permanent career or career-conditional employee in the competitive service within the Centers for Medicare & Medicaid Services (CMS) in the Office of Security, Facilities and Logistics Operations?
To verify your eligibility, you must submit the following document at the time of application: A copy of your latest Notification of Personnel Action, Standard Form 50 (SF-50), reflecting your permanent, competitive status. Your SF-50 must reflect:
• Career or Career-Conditional (Tenure field is 1 or 2 in Block 24);
• Your status is in the competitive service (Position Occupied field is 1 in Block 34);
• The highest grade and step held on a permanent basis; AND
• That you currently work within CMS in the Office of Security, Facilities and Logistics Operations.
Are you a current, permanent career or career-conditional employee in the competitive service within the Centers for Medicare & Medicaid Services (CMS) in the Office of Security, Facilities and Logistics Operations?
To verify your eligibility, you must submit the following document at the time of application: A copy of your latest Notification of Personnel Action, Standard Form 50 (SF-50), reflecting your permanent, competitive status. Your SF-50 must reflect:
• Career or Career-Conditional (Tenure field is 1 or 2 in Block 24);
• Your status is in the competitive service (Position Occupied field is 1 in Block 34);
• The highest grade and step held on a permanent basis; AND
• That you currently work within CMS in the Office of Security, Facilities and Logistics Operations.
Preferences
1.
If you are a male at least 18 years of age, born after December 31, 1959, have you registered with the Selective Service System?
2.
In the last five years, based on the closing date of this announcement, have you served or are you currently serving as an Executive Branch political, Schedule C, or Non-career SES appointee? You can find out if you have held one of these appointment types by looking at your Standard Form 50s in your Electronic Official Personnel Folder (eOPF), in Section 5 where the legal authorities are listed.
- A political appointee is an appointment made by the President without confirmation by the Senate (5 CFR 213.3102(c)) OR an assistant position to a top-level federal official if filled by a person designated by the President as a White House Fellow (5 CFR 213.3102(z)).
- A Schedule C appointee occupies a position excepted from the competitive service by the President, or by the Director of OPM, because of the confidential or policy-determining nature of the position duties (5 CFR 213.3301 and 5 CFR 213.3302).
- A Non-career SES appointee is approved by the White House and serves at the pleasure of the appointing official without time limitations (5 CFR 317 Subpart F).
3.
Select the response or responses that best describe how you heard about this position INITIALLY or the VERY FIRST TIME YOU ENCOUNTERED CMS? This question is only designed to assist with recruitment planning efforts.
4.
Please provide the specifics about how you heard about this vacancy announcement. For example - where exactly did you hear of this position; which job fair did you interact with CMS; if it was word of mouth, who did you hear it from, etc? Enter N/A if "Not Applicable".
Assessment 1
Thank you for applying for the position of Administrative Officer, GS-0341-12, with the Centers of Medicare and Medicaid Services (CMS).
Your resume and the responses you provide to this assessment questionnaire will be used to determine if you are among the best qualified for this position. Your responses are subject to verification. Please review your responses for accuracy before you submit your application.
1.
Select one statement from below that best describes your experience and/or education in order to meet the minimum qualification requirements for the position of a Administrative Officer, GS-0341-12.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
2.
Serve as an initial point of contact with the component for program or administrative management issues such as ITAS and the CONCUR travel system.
3.
Assist with projects related to various administrative and management activities for leadership within the component.
4.
Serve as CMS Access Administrator within the EUA system to create and modify CMS employee and contractor system access.
5.
Act as Tier 1 helpdesk for administrative systems such as ITAS, EUA, and the CONCUR travel system.
6.
Serve as liaison to communicate vital information to staff and managers based on internal policies and process administered by CMS Operational components.
7.
Serve as timekeeper assisting employees and managers with time and attendance related activities.
8.
Serve as a Federal Agency Travel Administrator (FATA) to ensure the components are adhering to federal travel regulations and properly using CMS travel funds.
9.
Assist travelers to ensure estimated costs contained in travel authorizations are submitted according to regulations, policies, and procedures.
10.
Maintain routing lists within CONCUR to ensure proper Common Accounting Number (CAN) information.
11.
Align travel profiles for new employees/travelers to the appropriate Common Accounting Number (CAN) within CONCUR.
12.
Prepare reports or studies on sensitive issues.
13.
Recommend modifications to existing policies and procedures to improve the efficiency and effectiveness of business operations.
14.
Assist in developing and providing oral presentations to management both inside or outside the component.
15.
Review and consolidate data to ensure accomplishment of objectives and timelines.
16.
Coordinate, document, and develop the steps needed to carry out program and administrative activities of the organization.
17.
Provide guidance regarding the process to obtain a purchase card.
18.
Maintain a list of purchase cardholders.
19.
Ensure guidance related to the purchase card program is shared with cardholders and approving officials.
20.
Assist managers on personnel actions such as details, career ladder promotions, reassignments, and CMS Fellows appointments to meet the needs of the Component.
21.
Advise management on human capital activities and time and attendance processes to improve efficiency and productivity.
22.
Interact with the Office of Human Capital regarding human resources administrative issues.
23.
Serve as liaison between staff and managers and the Division of Pay and Benefits to communicate vital information related to time and attendance (e.g., leave discrepancies).
24.
I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, that my eligibilities may be cancelled, I may be denied an appointment, I may be removed and debarred from Federal service (5 CFR part 731), or I may be fined or imprisoned (18 U.S.C. 1001), I understand that any information I give may be investigated.
25.
I certify that my resume includes detailed information as it relates to the responsibilities and specialized experience for this position. I understand that evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe my experience will result in an ineligible rating, and I will not receive further consideration.