- Position Title
- Records and Information Management Specialist
- Agency
- Veterans Health Administration
- Announcement Number
- CARZ-11124276-21-EGH Opens in new window
- Open Period
- Friday, May 21, 2021 to Thursday, May 27, 2021
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- your grade is equivalent to or below the grade level of the vacancy; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
3.
Are you a current or former federal employee displaced from a position in a federal agency other than the Department of Veterans Affairs? If yes, confirm:
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
- your last performance rating of record is at least fully successful or the equivalent.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
Preferences
1.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Assessment 1
Select the appropriate answer to each of the following questions based on your current level of education and/or experience that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience and education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience or education as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task.
Select “Yes” or “No” to the following question(s).
1.
Do you possess one (1) year of specialized experience equipped with the knowledge, skills, and abilities to perform successfully the duties of the Records and Information Management Specialist position? To be creditable, this experience must have been equivalent to at least the GS-9 level in the Federal service. Specialized experience includes: Experience ensuring compliance with record keeping requirements for records; Utilizing records management metrics, dashboards, audits, surveys and other reports to identify potential issues related to the health care system records management program; Utilizes a program of regular internal records management reviews and audits records maintained by service lines to assist offices within the organization in maintaining appropriate records management procedures; Ensures all records liaisons are trained on the creation, maintenance, use, storage, and disposition of the records created within their area of responsibility; Informs health care system personnel on the maintenance and/or disposition of documents not included in an approved Systems of Records and acts as a point of contact for management of unscheduled records; Participates in litigation hold, and advises personnel in litigation hold procedures, ensuring litigation-related records are safeguarded and available; Educates end-users on how to utilize inventory file plan organizations using variety of inventory and file plan systems and meta data repositories. (This experience must be documented in your resume.)
2.
Do you possess 3 full years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree or LL.M, if related which demonstrates the knowledge, skills, and abilities necessary to do the work of this position? This education must have been obtained in an accredited college or university. (TRANSCRIPT REQUIRED)
3.
Do you possess equivalent combinations of education and specialized experience (as described above) to meet the requirements at the GS-11? (TRANSCRIPT REQUIRED)
For each task in the following groups, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item. A- I have not had education, training or experience in performing this task. B- I have had education or training in performing the task, but have not yet performed it on the job. C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures. D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee. E- I am considered an expert in performing this task. I have supervised performance of this task or I am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
4.
Ensuring compliance with record keeping requirements for records.
5.
Conducts focused monitors and audits of records created and maintained by service lines.
6.
Independently develops and utilizes records management metrics, dashboards, audits, surveys and other reports to identify potential issues related to the health care system records management program.
7.
Responsible for the maintenance of the master records inventory and file plan for the Health Care System.
8.
Conducts a program of regular internal records management reviews and audits records maintained by service lines to assist offices within the organization in maintaining appropriate records management procedures.
9.
Formulates and implements professional organizer techniques and strategies to streamline file system organizations across a wide range of storage environments.
10.
Provides training to Contracting Officer Representatives and Purchase Agents to ensure all requirements are being met.
11.
Provides ongoing general and/or program specific training to staff related to records management, ensuring all records liaisons are trained on the creation, maintenance, use, storage, and disposition of the records created within their area of responsibility.
12.
Educates end-users on how to utilize inventory file plan organizations using variety of inventory and file plan systems and meta data repositories.
13.
Advises health care system personnel on the maintenance and/or disposition of documents not included in an approved Systems of Records and acts as a point of contact for management of unscheduled records.
14.
Collaborates with Office of General Counsel upon receipt of a litigation hold, and advises personnel in litigation hold procedures, ensuring litigation-related records are safeguarded and available.
15.
Handles conflict and problems in dealing with the customer constructively and appropriately.
Transcript Reminder - If you are basing your qualifications on education (or a combination of education and experience) you must submit a copy of your transcripts (official or unofficial) or an appropriate course listing with your application.
Veteran's Preference Documentation Reminder - In order to receive appropriate preference consideration, you should submit proper documentation if you are claiming eligibility for veteran's preference, which includes a copy of your DD-214 (member copy 4 or earlier version that shows character of service). Applicants claiming 10-Point preference should also submit an SF-15, Application for 10-Point Veteran's Preference along with the required documentation listed on the SF-15 form (such as verification of service-connected disability percentage).
RESUME REMINDER- Your resume must include the following information for each job listed: Job title Duties (be as detailed as possible) Month & year start/end dates (e.g. June 2007 to April 2008) Full-time or part-time status (include hours worked per week) Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail. Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications