- Position Title
- Administrative Support Assistant
- Agency
- Forest Service
- Announcement Number
- 22-R3OCR-ASA-0303-5-6-7DP Opens in new window
- Open Period
- Friday, October 1, 2021 to Friday, September 30, 2022
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a current USDA employee who meets the definition of a "surplus" or "displaced" employee, in which received official notice that your job is no longer needed or that you will lose your job by Reduction-in-Force (RIF)? If yes, confirm:
• you are located in the same local commuting area as the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
• you are located in the same local commuting area as the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
3.
Are you a current or former federal employee displaced from a position in a Federal agency other than USDA? If yes, confirm:
• you are located in the same local commuting area as the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
• you are located in the same local commuting area as the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
4.
Have you registered for reemployment consideration AND meet one of the below:
• Are you a current or former competitive service USDA employee who will be or was separated by Reduction-In-Force (RIF) and received a rating of satisfactory or above as your last annual performance rating?
OR
• Are you a former USDA competitive service employee who separated due to a compensable injury or disability?
• Are you a current or former competitive service USDA employee who will be or was separated by Reduction-In-Force (RIF) and received a rating of satisfactory or above as your last annual performance rating?
OR
• Are you a former USDA competitive service employee who separated due to a compensable injury or disability?
Preferences
1.
Select the locations you want to be considered for. You must choose at least one location.
2.
Select the lowest grade you are willing to accept for this position.
Assessment 1
This section will be used to determine if you possess the education and experience needed to qualify for this position.
1.
From the statements below, select the response that best describes your education and/or experience as it pertains to meeting the Basic Requirements for the Administrative Support Assistant, GS-0303-05 position. Please select only one response. FAILURE TO RESPOND TO THESE QUESTIONS WILL RESULT IN AN INELIGIBLE RATING. PLEASE PROVIDE A COPY OF YOUR OFFICIAL TRANSCRIPTS.
2.
From the statements below, select the response that best describes your education and/or experience as it pertains to meeting the Basic Requirements for the Administrative Support Assistant, GS-0303-06 position. Please select only one response. Provide transcripts for qualifications based on education.
3.
From the statements below, select the response that best describes your education and/or experience as it pertains to meeting the Basic Requirements for the Administrative Support Assistant, GS-0303-07 position. Please select only one response. Provide transcripts for qualifications based on education.
For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
4.
Provide administrative support in the specialized area or program the unit and or staff supports.
5.
Organize incoming mail and identify reply due items and helps to determine other issues that require more immediate attention.
6.
Coordinate concurrences and signatures on outgoing correspondence, and ensure that letters are sent to the appropriate audience in a timely manner.
7.
Monitor the distribution/coordination of incoming and outgoing correspondence.
8.
Follow established procedure to explain resources, service, and processes to clients.
9.
Coordinate concurrences and signatures on outgoing correspondence, and ensure that letters are sent to the appropriate audience in a timely manner.
10.
Attend meetings on new or revised regulations, procedures, and methods relating to the specialized area.
11.
Supplement regulations governing the specialized area with operating procedures and other documents as appropriate.
12.
Disseminate administrative information to employees.
13.
Accept, examine, evaluate, route, and maintain incoming communication, administrative email, faxes, and routine and sensitive correspondence.
14.
Assist in correcting problems that conflict with established guidelines and rules.
15.
Update employees on current human resource management policies, rules, and regulations.
16.
Maintain detailed records and supporting materials for the budget to ensure adequate compliance for audits and historical reference.
17.
Maintain files in accordance with Federal regulations and agency directives and ensure appropriate documentation is attached.
18.
Use database or spreadsheet software to enter, revise, sort, calculate, and retrieve data for reports.
19.
Establish and/or maintain the unit's files in hardcopy and/or electronic format as required.
20.
Compose routine correspondence relevant to the specialized area.
21.
From rough drafts, notes, or oral instructions, prepare correspondence, forms, reports and other documents with a wide variety of technical terminology.
22.
Review outgoing correspondence for proper spelling, grammar, format, and arrangement of material.
23.
Use database or spreadsheet software to enter, revise, sort, calculate, and retrieve data for reports.
24.
Perform miscellaneous clerical services.
25.
Operate a personal computer, printer, scanner, peripheral, word processing, spreadsheet and/or presentation software (e.g., Excel, Microsoft Word, Power Point, Adobe).
26.
Establish, maintain and revise the office filing system.
27.
Maintain awareness of and communicate applicable laws, regulations, directives, and policies to unit personnel for administrative work.
28.
Answer questions on established policy or routine matters.
29.
Provide general program information and answers routine questions from visitors and callers.
30.
Respond to non-technical requests for information regarding office functions, status of reports, and other information as needed.
31.
Refer difficult/technical/special questions to the appropriate area for resolution.
32.
Receive visitors and handles routine calls.
33.
Responds to non-technical requests for information regarding program functions, established policy and requests for information.
34.
Communicate work procedures or policies to internal and external customers.
35.
Provide administrative support in the specialized area or program the unit and or staff supports.
36.
Maintain record systems which control the location, arrangement, and use of active records and files.
37.
Use a variety of information software to complete work assignments.
38.
Process financial, procurement, property, personnel, and other administrative instruments for the unit.
39.
Assist in developing and implementing solutions for administrative problems within the unit and the larger administrative program.
40.
Develop, recommend, and implement administrative policies, plans, and procedures to provide effective solutions.
41.
Identify and recommend ways of combining, simplifying or improving program support processes.
42.
Perform day-to-day technical and administrative work for the unit.
43.
Examine assigned outgoing communication for procedural and grammatical accuracy, correct attachments, dates, signature, addresses, and destinations.
44.
Prepare or compose correspondence, convey statements of fact or make inquiries, and provide assistance.
45.
Provide written plans to assist in meeting priorities.
46.
Please select the statement(s) that reflect your educational achievement(s). Transcripts, certificates, or other appropriate documentation must be included with this application to verify GPA, coursework, and degree.
47.
I certify, to the best of my knowledge and belief, all the information submitted by me with my application for employment is true, complete, and made in good faith, and that I have truthfully and accurately represented my work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). I understand that the information provided may be investigated. I understand that misrepresenting my experience or education, or providing false or fraudulent information in or with my application may be grounds for not hiring me or for terminating me after I begin work. I also understand that false or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).