USA Staffing

Basic requirements for all grades:

A. Bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government.

OR

B. Combination of education and experience - at least 30 semester hours that included courses as shown in A above, plus appropriate experience or additional education.

1. Do you meet any of the basic requirement as defined above? Select ONE statement for the list below that best describes your level of education. There must be sufficient documentation in your resume and official transcripts to support your response.

A. Bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government.

B. I have a combination of education and experience - at least 30 semester hours that included courses as shown in A above, plus appropriate experience or additional education.

C. I do not have any of the above.

To be qualified for this position at the GS-13 level, you must have at least one year of specialized experience equivalent to the GS-12 level that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience for this position includes:

- Leading a team, program, or project; AND
- Analyzing, evaluating or developing formal policies and procedures related to records management and services; AND
- Planning, conducting and providing advice on archival projects and/or studies

Select “Yes” or “No” to the following question(s).

2. Do you meet the specialized experience as defined above?

A. Yes

B. No

3. Which of the following best describes your experience leading a group of individuals through obstacles and other problems?

A. Helped others assist team members with overcoming obstacles to achieving team goals as they arose.

B. Assisted team members with overcoming obstacles to achieving team goals as they arose.

C. Identified and addressed obstacles interfering with the achievement of team goals, and took steps to prevent them from recurring.

D. Identified and addressed obstacles interfering with the achievement of team goals and negatively impacting team member commitment, and takes steps to correct and prevent them from recurring.

E. Never or rarely done this.

4. From the following list, select all of the duties you have performed on a regular and recurring basis.

A. I have planned work to be accomplished by subordinates or coworkers, set and adjusted priorities, and prepared schedules for the completion of work.

B. I have instructed employees on both assistant work and administrative matters.

C. I have resolved office conflicts by providing written guidance and /or assistance.

D. I have overseen the performance of other staff on a team, even though not as a formal supervisor.

E. I have not performed any of the above tasks.

5. From the choices below, please identify those statements that describe your experience developing or building effective teams or workgroups.

A. I have led teams/work groups and had the responsibility for motivating others towards goal accomplishment by a set deadline.

B. I have participated as a team member with some responsibility for motivating others towards goal accomplishment by a set deadline.

C. I have demonstrated the ability to deal effectively with pressure, while maintaining the team/work groups focus, intensity and persistence under adversity.

D. I have coached and mentored staff to achieve desired results.

E. I have resolved conflicts, differences or problem among team members.

F. None of the above.

6. Select the team leader duties you have performed.

A. Planned work to be accomplished by a team.

B. Prepared schedules for completion of work.

C. Assigned work to team members based on priorities.

D. Set and adjusted short-term priorities as needed.

E. Oriented new team members.

F. Coached team members in work performance.

G. Set individual goals and standards.

H. None of the above.

7. Which of the following best describes your experience monitoring your progress towards goals?

A. Progress towards goals has been monitored automatically by other people, systems, computers, machines, etc.

B. Used simple productivity standards to evaluate my work performance.

C. Prepared and used work or project plans or schedules to evaluate progress towards work objectives.

D. Used organization-level metrics, performance, or reports to evaluate progress towards my goals.

E. No experience doing this for myself or the question is irrelevant to the type of work I have performed.

8. Select the statement that best describes your experience recommending the selection of software, hardware, and data delivery systems related to digitization, reformatting, system migration including format and data validation, metadata development, digital asset management systems, archival electronic descriptive systems, and systems that provide online access to these materials.

A. I have recommended selection of to my team leader based using my organization's current software and identifying shortfalls.

B. I have participated in working groups focused on recommending the selection of software, hardware, and data delivery systems related to digitization, reformatting, system migration.

C. I have provided research and written formal requests to upper management to implement large scale software, hardware and data delivery system recommendations.

D. None of the above.

9. Choose the statement that best describes your experience interpreting written information and instructions, and using judgment in applying procedures.

A. I have experience independently applying written rules and regulations to determine needs based upon encountered situations and the issues involved. Recognizable choices do not normally cover the situations encountered.

B. I have experience applying written rules and procedures in situations where a few easily recognizable choices could be made. I use judgment in selecting the most applicable procedure. Situations not covered are referred, with recommendations for resolution, to a supervisor.

C. I have experience processing work in accordance with detailed written instructions covering what needs to be done. If work is encountered that is not specifically covered by the instructions, the situation is referred to a higher level employee or supervisor for resolution or advice.

D. I have experience processing work in accordance with detailed written instructions, requiring little deviation from the instructions unless directed by a higher level employee or supervisor.

E. None of the above.

10. . Which of the following best describes your experience determining the needs of either internal or external customers (i.e., someone who receives your services or products)?

A. Basic questions to understand customers' basic needs.

B. In-depth conversations with customers to help understand more complex needs.

C. Formal, in-depth meetings or consultations with customers to actively stimulate discussions and gain complete understanding of their complex needs, wants, and expectations.

D. Initiated and cultivated relationships with customers and partnered with them to jointly define their service goals and priorities.

E. Rarely worked with customers.

11. Which of the following best describes the extent of your interpersonal communications skills?

A. Communicated with both managers and customers to provide guidance and assistance in resolving difficult issues.

B. Communicated with both managers and customers to provide guidance and assistance in resolving routine issues.

C. Communicated with both other staff members and customers to provide guidance and assistance in resolving routine issues.

D. Communicated only with other staff members to provide guidance and assistance in resolving routine issues.

E. I do not have any experience as described in the choices above.

12. . From the choices below, please identify the statements that reflect your experience in communicating orally.

A. I have given presentations to individuals both within and outside my organization.

B. I have given presentations to senior management officials for purposes of obtaining decisions.

C. I have presented and supported decisions, conclusions, findings, or recommendations to senior management officials.

D. I have provided briefings/updates to supervisors, coworkers, or others on a regular basis.

E. I have provided one-on-one instruction to others on human resources issues.

F. None of the above.

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