- Position Title
- Program Support Asst (OA)
- Agency
- Veterans Health Administration
- Announcement Number
- CBSS-11270922-22-JMM Opens in new window
- Open Period
- Tuesday, October 19, 2021 to Wednesday, October 27, 2021
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a current permanent Federal employee from an agency other than Department of Veterans Affairs?
To verify your eligibility, you must submit a copy of your latest Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form.
To verify your eligibility, you must submit a copy of your latest Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form.
3.
Are you a veteran who separated from active duty under honorable conditions AND you:
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. You must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
- have a rating by the Department of Veterans Affairs showing a compensable service-connected disability of 30% or more; OR,
- retired from active military service with a service-connected disability rating of 30% or more?
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. You must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
4.
1. Are you the spouse of a member of the Armed Forces? (Includes all spouses of members of the armed forces on active duty. Spouses do not have to relocate with active duty service member) To verify your eligibility, submit: (1) Copy of your marriage license. (2) Proof of service members active duty status.
-OR-
2. Are you the spouse of a service member who:
-OR-
3. Are you the spouse of a deceased service member who:
-OR-
2. Are you the spouse of a service member who:
- is retired, released, or discharged from the Armed Forces due to a service-connected injury; AND
- on the date on which the member retires, is released, or is discharged, has a disability rating of 100 percent under the standard schedule of rating disabilities in use by the Department of Veterans Affairs;
-OR-
3. Are you the spouse of a deceased service member who:
- was married to the service member on the date the service member died, while on active duty in the Armed Forces; AND
- has not remarried.
To verify your eligibility, submit: (1) a copy of your marriage license, documentation identifying marital status at the time of death and proof that you have not remarried. (2) DD-214 documenting the death of the service member while on active duty, the death certificate; or a letter from the Department of Veterans Affairs or Armed Service, etc. specifying the service member's death while on active duty.
For more information, review USAJOBS Military Spouses resources
Note: The National Defense Authorization Act for Fiscal Year 2019 (NDAA FY19), section 573(e) sunsets these statutory changes on August 12, 2023, after which time the provisions at 5 USC 3330(d) in effect prior to the date of enactment (i.e., August 12, 2018) will apply again.
5.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- your grade is equivalent to or below the grade level of the vacancy; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
6.
Are you a current or former federal employee displaced from a position in a federal agency other than the Department of Veterans Affairs? If yes, confirm:
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
- your last performance rating of record is at least fully successful or the equivalent.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
7.
Are you a current Federal employee in the excepted service in an agency covered by an Interchange Agreement with at least one year of service in that position?
For more information, review Interchange Agreements with Other Merit Systems.
-OR-
Are you a current:
• Postal Career Service Employee;
• Postal Rate Commission Employee;
• Government Accountability Office (GAO) Employee; or,
• Administrative Office of the U.S. Courts Employee?
For more information, review Miscellaneous Authorities Not Regulated By U.S. Office of Personnel Management.
To verify your eligibility, you must submit a copy of your Notification of Personnel Action, Standard Form (SF-50) reflecting your status.
For more information, review Interchange Agreements with Other Merit Systems.
-OR-
Are you a current:
• Postal Career Service Employee;
• Postal Rate Commission Employee;
• Government Accountability Office (GAO) Employee; or,
• Administrative Office of the U.S. Courts Employee?
For more information, review Miscellaneous Authorities Not Regulated By U.S. Office of Personnel Management.
To verify your eligibility, you must submit a copy of your Notification of Personnel Action, Standard Form (SF-50) reflecting your status.
8.
Do you have a severe physical, psychiatric or mental disability that qualifies you for Schedule A Disability appointments?
For more information, review USAJOBS Individuals with Disabilities resources.
To verify your eligibility, you must provide appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
For more information, review USAJOBS Individuals with Disabilities resources.
To verify your eligibility, you must provide appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
9.
Do you have prior Career or Career-Conditional Service with the Federal Government? If so, you may be eligible for reinstatement.
To verify your eligibility, you must submit a copy of your separation Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your permanent, competitive status. Your separation SF-50 (or equivalent personnel action form) must reflect:
To verify your eligibility, you must submit a copy of your separation Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your permanent, competitive status. Your separation SF-50 (or equivalent personnel action form) must reflect:
- career or career-conditional (Tenure field box 24. is 1 or 2); AND,
- your status in the competitive service (Position Occupied field box 34. is 1).
- highest grade previously held (Grade or Level field box 18.)
10.
Are you currently employed as a civilian employee in the competitive service in a federal agency other than the Department of Veterans Affairs?
To verify your eligibility, you must submit a copy of your latest Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your permanent, competitive status. Your SF-50 (or equivalent personnel action form) must reflect:
- career or career-conditional (Tenure field is 1 or 2); AND,
- your status is in the competitive service (Position Occupied field is 1).
11.
Are you a veteran whose latest discharge was under honorable conditions AND you:
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of service which includes character of service. *Note current Federal employees must also meet Time-in-Grade requirements.
- served three or more years of continuous active duty service in the military (NOTE: if released shortly before completing a 3-year tour, you are considered to meet the eligibility); OR,
- are entitled to veterans' preference?
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of service which includes character of service. *Note current Federal employees must also meet Time-in-Grade requirements.
12.
Are you a veteran who separated from active duty under honorable conditions AND you:
For more information, review USAJOBS Veterans resources.
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
- recently separated (within the past 3 years); OR,
- are a disabled veteran; OR,
- served on active duty during a war, campaign or expedition; OR,
- received an Armed Forces Service Medal?
For more information, review USAJOBS Veterans resources.
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
Preferences
1.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Resume Reminder- Your resume must include the following information for each job listed:
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
- Job title Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable, for all Federal positions you have held
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
Assessment 1
Thank you for your interest in the Program Support Assistant (OA) position at the Saint Louis VA Health Care System.
The assessment part of the questionnaire includes questions about basic requirements, minimum qualifications, and KSAs(knowledge, skills and abilities) related to this position. For each following questions, please choose the statement from the list below that best describes your experience and/or training.
FAILURE TO RESPOND TO ANY OF THESE QUESTIONS MAY RESULT IN AN INELIGIBLE RATING.
Select the one statement that best describes the education and/or experience that you possess that demonstrates your ability to perform Program Support Assistant work at the GS-7 level or equivalent pay band in the Federal service.
1.
Do you have one year of specialized experience (equivalent to at least the GS-06 level or pay band in the Federal service) knowledge of Office Automation, PIV operations, analyzing and producing reports and customer Service.
This section will rate you Knowledge, Skills and Abilities (KSA) of the position in this vacancy. Please choose the selection that best describes your experience.
Knowledge of funding requirements for contracts, equipment and supplies
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
2.
Knowledge of commonly applied budgetary, acquisition and supply principles, concepts and methodologies under the supervision of the Clinical Administrative Specialist.
3.
Ability to conduct analysis to forecast and compute need to intervene in response to fluctuations in rates of contracts.
4.
Knowledge of availability of established suppliers and alternative sources of equipment and supplies.
Knowledge of analytical and evaluation methods and techniques for assessing and improving a wide range of areas such as procurement of equipment and material.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
5.
Ability to assist the Clinical Administrative Specialist with short and long-range planning efforts, obtaining and consolidating planning information from subordinate sections and recommends actions or adjustments necessary to achieve required objectives to the Clinical Administrative Specialist.
6.
Ability to assist management in identifying and implementing strategic goals, practices in planning and determining milestones/target dates and assessing programs of projects. Interprets policies and regulations as necessary to accomplish the tasks assigned.
7.
Knowledge of performing special projects and related duties as assigned. Performs audits necessary for continued accreditation, conduction the review and assembling data for approval. Preparing all necessary documentation for the accreditation process.
Knowledge of acquisition planning.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
8.
Knowledge of acquisition planning for well-established levels and types of standard equipment and expendable supplies necessary to support activity's administrative functions.
9.
Ability to prepare and maintain equipment request listing(s) for the service lines, verifying with each program the items listed are still current and accurate.
10.
Ability to prepare 2237's as requested.
Knowledge of management of assigned fund control points for the service.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
11.
Ability to determine funds usage requirements and execution of budget plans for assigned supplies and each formal contract.
12.
Ability to coordinate the procurement of section equipment requirements necessary to meet patient care needs. This includes coordinating the acquisition of new equipment, ordering new equipment and repair of existing equipment and reviewing equipment request for completeness and adequacy of justification.
13.
Knowledge of assisting the Contract Officer Representative (COR) and is responsible for assisting in management of all contracts utilized by various sections. This involves assisting the Clinical Administrative Specialist in monitoring and renewing existing contracts.
Knowledge of a wide range of qualitative and quantitative analytical techniques to determine funds usage requirements and execution of budget plans
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
14.
Knowledge of managing a budget. Knowledge of all financial needs of the sections administrative/clinical areas in Anesthesia and Operating Room to include equipment needs, expendable and non-expendable supply needs.
15.
Ability to monitor the budget and report and draft a memorandum addressing the need for additional funds to the Surgical Administrative Officer for action.
16.
Ability to have the responsibility for budgetary management and develops contingencies when discrepancies occur, research the source of errors and implements resolutions. Providing advice to management and staff on contracting and procurement policies and issues.
Skill in communication, both written and oral, in order to prepare memorandums, letter, polices, procedures and a wide variety of reports, and provide guidance and training to medical center staff; skill to negotiate effective with management to accept and implement recommendations; ability to communicate effectively with employees at all levels within the medical center and with persons outside the agency.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
17.
Knowledge of drafting a variety of correspondence including memorandums, reports, briefings and project papers that are then forwarded to the Clinical Administrative Specialist to review and finalize.
18.
Knowledge of the Federal Acquisition Regulation (FAR), VA Acquisition Regulation 0/AAR), and VA MCM Systematic Control and Inventory Schedule for Non Expendable Property.
19.
Knowledge of the Federal Acquisition Regulation (FAR), VA Acquisition Regulation 0/AAR), and VA MCM Systematic Control and Inventory Schedule for Non Expendable Property.
20.
Knowledge of directives, manuals, handbooks, General Service Administration (GSA) acquisition and supply directives, VA National Acquisition Center (VANAC) teletypes, Comptroller General's decisions, and locally developed supplements to such guides.
21.
Verification Statement - Your rating is subject to verification based on the resume, narratives and other relevant documents you submit, and through verification of references as appropriate. Deliberate attempts to falsify information are grounds for non-selection and for termination. In addition, falsifying information on your application can result in you being barred from federal employment. Please choose A to certify that your answers are accurate and complete.