- Position Title
- Records and Information Management Specialist
- Agency
- Veterans Benefits Administration
- Announcement Number
- CASK-11451487-22-CMW Opens in new window
- Open Period
- Wednesday, April 6, 2022 to Friday, April 8, 2022
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- your grade is equivalent to or below the grade level of the vacancy; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
3.
Are you a current or former federal employee displaced from a position in a federal agency other than the Department of Veterans Affairs? If yes, confirm:
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
- your last performance rating of record is at least fully successful or the equivalent.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
Preferences
1.
Select the lowest grade you are willing to accept for this position.
2.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Assessment 1
Thank you for your interest in the Records and Information Management Specialist position with the Department of Veterans Affairs, Veterans Benefit Administration, assigned to Support Services Division of the Philadelphia Regional Office, Located in Philadelphia, PA. We will evaluate your resume and your responses to this occupational questionnaire to determine if you are among the best qualified for this position. You must meet both the Individual Occupational Requirement and the Specialized Experience as stated below to qualify. Your responses are subject to verification. For each grade level, choose the answers below which best describe your specialized experience and/or education (if applicable) to qualify for this position.
1.
From the descriptions below, please select a response that best describes the level of education and/or experience you possess that demonstrates your ability and qualifications to perform the work of a Records and Information Management Specialist at the grade GS-09 level. Please select only one response.
2.
From the descriptions below, please select a response that best describes the level of education and/or experience you possess that demonstrates your ability and qualifications to perform the work of a Records and Information Management Specialist at the grade GS-11 level. Please select only one response.
For each statement of task in the following group, choose the one statement from the list below that best describes your experience and/or training. Please select only one letter for each statement of task.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
3.
Provide direction and oversight for those designated liaisons assigned duties concerning record and information management.
4.
Determine the appropriate method of destruction or disposal based on the sensitivity of records and information.
5.
Serve as a facility point of contact and advisor for the maintenance, disposition or destruction of documents and associated information.
6.
Consult with the Information Technology (IT) office to select records and information management applications, taking into consideration the laws, regulations and needs of the organization as well as the ability to maintain records over time.
7.
Develop metrics for an organization's record management program to ensure that sound information governance and accountability measures are in place.
8.
Conduct uniform training regarding record and information handling procedures across an organization's business lines with the assistance of its liaisons.
9.
Collaborate concerning continuity of operations and emergency preparedness to ensure that records and information management is carried out through all contingency operations.
10.
Conduct focused monitoring and auditing of records created, maintained and stored by an organization's business lines.
11.
Facilitate regular records management committee meetings.
12.
Work with an organization's Chief Information Officer (CIO) and/or Information Technology (IT) office on electronic recordkeeping requirements, records management applications, and the technology challenges of accessing and maintaining records over time.
13.
Research laws, regulations, and policies governing the handling and storage of records and information management as they apply across business lines.
14.
Assists others; Division Records Management Officers, (DRMO), Records Liaison Officers (RLO), and Record Management Technicians (RMT) in identifying the appropriate resources, and responsibilities needed for records management.
15.
Evaluate and audit records and information maintained by an organization's business line to ensure compliance with work processes and policies.
16.
Compile results of evaluations shared with leadership in order to carry out corrective actions.
17.
Review reports of discrepancy concerning an organization's records and information management, to include improper handling, storage, destruction or unauthorized disclosure.
18.
Review an organization's record and information management policies to ensure compliance with appropriate laws and regulations.
19.
Determine appropriate corrective action required when records of information have been improperly disclosed.
20.
Determine the lifecycle of a record of information as required by law, regulation and business necessity.
21.
Coordinate record management functions with Record Management Technicians, business lines and management.
22.
Determine the effect of new legislation on current record and information management procedures across all business lines of an organization.
23.
Respond to requests received under the Freedom of Information Act (FOIA).
24.
Create and implement facility policies and procedures regarding record and information management.
25.
Create information management training policies, training guides, class schedules, and establish and document the training provided.
26.
Create reports to describe problems and deficiencies in a records and information management program, to include corrective actions needed.
27.
Create and submit forms to the Office of Management and Budget (or similar authority) to establish new forms for the efficient documentation of information.
Select “Yes” or “No” to the following question(s).
28.
I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that responding "No" to this item will result in not being considered for this position.