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Thank you for your interest in the Administrative Support Assistant (Office Automation), GS-0303-07 position. Your responses to this questionnaire, in conjunction with other portions of your completed application, will be evaluated to determine your qualifications. Please carefully follow all instructions before submitting your responses. Your ratings are subject to change if discrepancies exist between your responses and supporting documents. From the descriptions below, select the letter corresponding to the statement that most clearly and accurately describes your qualifications for the Administrative Support Assistant. MARK ONLY ONE RESPONSE. If you select more than one response, or leave this question blank you will be rated ineligible. Your resume must fully support the specialized experience outlined in the job announcement to be qualified. No assumptions will be made based on job title or grade level alone.
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Select the most appropriate response to indicate how you fulfill the minimum qualification requirement to qualify for the GS-07 level as outlined in the job announcement:
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In addition to the basic qualifications and specialized experience described above for the GS-06 level, successful candidates must address the following selective factor. Please select the response below that best describes your qualifications in this area. If you do not meet the requirements of this selective factor, you will be rated ineligible for this position. (Applicants must document in their resume how they meet this requirement, as indicated below, to be considered qualified for the position).
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Skill in a typing speed of a minimum of 40 words per minute (words per minute are based on a 5 minute sample with three or fewer errors)
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Administration and Management - Knowledge of planning, coordination, and execution of business functions, resource allocation and production.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
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Serve as payroll coordinator ensuring accurate and timely submission of time and attendance, proper records management, and oversight of payroll clerks.
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Review travel documents for accuracy and compliance with rules or regulations.
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Properly hold and use a credit card for business purposes.
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Serve as an advisor to management on administrative matters providing accurate information in a professional manner.
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Assist selecting officials in preparing recruitment documentation, such as position descriptions, job requirements, and organizational charts.
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Applies Technology to Tasks - Selects and understands procedures, machines, or tools that will produce the desired results; identifies or solves problems in machines, computers, or other technologies as they are related to performing tasks.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
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Use of computer software programs such as Microsoft Word, Power Point and Excel to record, manage, and report; to perform analytical functions; to track projects; to program budgets; to create, format, and edit documents, reports, letters, or other correspondence; and e-mail programs such as Microsoft Outlook to send and receive information. Manage outgoing mail machine to process mail.
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Prepare, submit, and amend payroll directly through an automated system such as Quick time or similar, following payroll regulations.
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Prepare travel arrangements, authorizations and vouchers using software programs such as Concur Travel or similar.
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Prepare and submit a variety of personnel actions to Human Resources using an automated system such as the Federal Personnel and Payroll System (FPPS) and USA Staffing, DOI Access, USA Jobs.gov or similar.
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Provide technical support for IT at the park level, serve as systems administrator; install hardware/software; install and troubleshoot printers; serves as coordinator for cellular phones; back up the network; troubleshoot IT systems and make minor repairs; work with the Regional IT specialists to address IT issues.
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Oral Communication - Expresses ideas and facts to individuals or groups effectively; makes clear and convincing oral presentations; listens to others; facilitates an open exchange of ideas.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
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Explain complex issues, such as property, HR, payroll and/or travel information.
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Collaborate on administrative matters where there are disagreements on interpretation or applications of rules or guidelines.
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Perform as part of a team/group to complete projects.
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Brief supervisors and managers on administrative program issues.
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Provide orientation training for new staff members and volunteers.
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Written Communication - Uses correct English grammar, punctuation, and spelling to communicate thoughts, ideas, information, and messages in writing.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
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Ensure correct spelling, grammar, punctuation, and appropriate formatting in written documents.
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Review and edit outgoing correspondence for completeness and clarity, and ensure the procedural accuracy, general policy conformity, and factual correctness of the correspondence.
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Prepare and submit reports/information relating to organization activities.
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Utilize security procedures and protocols to safeguard sensitive information.
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Contribute to writing various items such as technical reports, policy instructions, and/or standard operating procedures for high-level officials or management to improve the efficiency of administrative and clerical functions.
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Quality Assurance - Property Advisor - Provides procedures for the procurement of goods and services to identify government property, enters the property information into automated systems, and conducts property inventories and surveys.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
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Ensures property is appropriately marked to identify it as government property, enters property information into automated system, and conducts property inventories and report of surveys. Tracks property acquistions, transfers, disposals, and prepares forms to report excess surplus property.
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Provide quarterly property reports to managers reflecting current status of property inventory.
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Serve as advisor on procedures for the property of goods and services and ensures property stickers are applies to government property.
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Plan, prepare and administer all types of documents for supplies, materials, equipment that is required to input in FBMS log and Excel spreadsheets.
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