- Position Title
- Health Systems Administrator (Associate Director)
- Agency
- Veterans Health Administration
- Announcement Number
- CBSZ-11599645-22-KK Opens in new window
- Open Period
- Friday, August 5, 2022 to Monday, August 15, 2022
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Are you currently employed by the Department of Veterans Affairs?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
2.
Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
3.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- your grade is equivalent to or below the grade level of the vacancy; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
Preferences
1.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Resume Reminder- Your resume must include the following information for each job listed:
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
- Job title Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable, for all Federal positions you have held
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
Accuracy of Application Reminder:
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
Assessment 1
1.
TIME-IN-GRADE RESTRICTION: Applicants must meet time-in-grade requirements. Applicants must have held the GS-14 grade for a year (or higher grade) to meet this requirement for the GS-15 level of this vacancy. The grade may have been in any occupation but must have been held in the Federal service.
2. Do you possess at least 52 weeks at the GS-14 level or higher in Federal service? (NOTE: You must submit a copy of your most recent SF-50 showing your grade and step.)
2. Do you possess at least 52 weeks at the GS-14 level or higher in Federal service? (NOTE: You must submit a copy of your most recent SF-50 showing your grade and step.)
Select “Yes” or “No” to the following question(s).
2.
For Specialized Experience at GS-15: Do you possess at least one (1) full year of specialized experience, which equips you with the particular knowledge, skills, and abilities to perform successfully the duties of the Health Systems Specialist (Associate Director), GS-15 position, and that is typically in or related to the work of the position to be filled? To be creditable, this specialized experience must have been equivalent to the GS-14 grade level in Federal service to qualify at the grade 15.
Examples of specialized experience include:
1) Coordinating and developing customer and stakeholder support and resourcing to meet Medical Center objectives.
2) Directs a comprehensive evaluation of operational services goals and objectives and makes necessary adjustments to improve delivery of patient care services.
3) Ensures system designs are compliant with program policies and procedures in accordance with new or existing rules and regulations.
4) Delegates authority as appropriate and holds managers under his/her oversight responsible and accountable for the performance of the product lines, programs, and services under their supervision and management.
5) Incumbent possess a full range of managerial and supervisory experience and responsibilities.
6) Promptly addresses patient or staff complaints related to the facility operations.
Note: Evidence of specialized experience must be supported by detailed documentation of duties performed in positions held on your resume. You must provide work experience information such as hours per week, salary, and starting/ending dates of employment (month and year format) to establish you have one (1) full year of Specialized Experience at or comparable to the required grade level.
Examples of specialized experience include:
1) Coordinating and developing customer and stakeholder support and resourcing to meet Medical Center objectives.
2) Directs a comprehensive evaluation of operational services goals and objectives and makes necessary adjustments to improve delivery of patient care services.
3) Ensures system designs are compliant with program policies and procedures in accordance with new or existing rules and regulations.
4) Delegates authority as appropriate and holds managers under his/her oversight responsible and accountable for the performance of the product lines, programs, and services under their supervision and management.
5) Incumbent possess a full range of managerial and supervisory experience and responsibilities.
6) Promptly addresses patient or staff complaints related to the facility operations.
Note: Evidence of specialized experience must be supported by detailed documentation of duties performed in positions held on your resume. You must provide work experience information such as hours per week, salary, and starting/ending dates of employment (month and year format) to establish you have one (1) full year of Specialized Experience at or comparable to the required grade level.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
3.
Takes an active leadership role in coordinating and developing customer and stakeholder support and resourcing to meet Medical Center objectives.
4.
Develops collaborative partnerships with stakeholders and makes program execution decisions that affect or determine long range courses of action of critical importance.
5.
Makes final decisions which have a direct and substantial effect on the health care organization and programs related to facility operations. These include, but are not limited to decisions affecting the nature, scope, quality of, and emphases on, the facility's patient care programs and activities.
6.
Determines operational services and programs goals and objectives, develop short-and long-range plans for achieving them in conjunction with the overall plans of the Veterans Integrated Service Network (VISN) and consistent with the strategic planning process.
7.
Directs a comprehensive evaluation of operational services goals and objectives and makes necessary adjustments to improve delivery of patient care services.
8.
Establishes local policy in such areas impacting facility operations as program emphasis and operating guidelines.
9.
Administers and ensures compliance with a system designed for the development and communication of program policies and procedures in accordance with new or existing rules and regulations.
10.
Administers a management reporting system which provides appropriate data for decision making for facility operations, impacting organizational improvements.
11.
Leads the planning and development of current and proposed program objectives in conjunction with administrative and clinical managers; develops short and long range fiscal year plans that meet the objectives of current and proposed programs.
12.
Works on the development of a balanced financial plan designed to meet realistic needs of the facility and the network; makes important decisions substantially affecting economy of facility operations by limiting operating expenses without impairing patient care activities, through management assessment, cost effective position management techniques, reorganization, methods improvements.
13.
Ensures that utilization of available resources impacting facility operations is in line with plan or, modified through recurring review.
14.
Manages allocated resources to provide the best possible patient care in line with established priorities.
15.
Manages all budgetary and resource management for the entire facility by chairing the resource management committee/board. In addition, manages budgetary and resource management for assigned services.
16.
Takes timely corrective action where delegated responsibilities are not being properly applied or executed.
17.
Delegates authority as appropriate and holds managers under his/her oversight responsible and accountable for the performance of the product lines, programs, and services under their supervision and management. In this capacity the incumbent exercises a full range of managerial and supervisory authorities and responsibilities
18.
The Associate Director shares with the Director the responsibility for establishing and maintaining stakeholder relationships with a wide variety of interested institutions and groups.
19.
Establishes and and maintains community partnerships, and relationships with internal and external stakeholders.
20.
Organizes and controls facility operation evaluation activities
21.
Develops plans (with target completion dates) to ensure that action has been taken to correct deficiencies cited by accrediting bodies or external reviews related to facility operations
22.
Initiates corrective action on elements considered unacceptable from the standpoint of quality or facility service management
23.
Ensures that patient or staff complaints related to the communication of administrative aspects of facility operations are promptly addressed
24.
Evaluates the needs of a variety of worksites and assesses the treatment of a wide variety of problems; included are plans which provide the effective distribution of resources needed to accomplish the mission of the medical center within the given allocations
25.
Ensures the establishment of performance metrics, reporting processes, and evaluation methodology to assess program accomplishments.