- Position Title
- Government Information Specialist
- Agency
- Veterans Health Administration
- Announcement Number
- CBTC-11645435-22-JDB Opens in new window
- Open Period
- Tuesday, September 13, 2022 to Wednesday, September 21, 2022
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Are you currently employed by the Department of Veterans Affairs?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
2.
Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
3.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- your grade is equivalent to or below the grade level of the vacancy; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
Preferences
1.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Resume Reminder- Your resume must include the following information for each job listed:
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
- Job title Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable, for all Federal positions you have held
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
Accuracy of Application Reminder:
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
Assessment 1
INSTRUCTIONS: Select the appropriate answer to the following question based on your current level of experience and/or education that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience is subject to verification. We may review your resume for specific experience to validate your answers.
Time-In-Grade (GS-12)
INSTRUCTIONS: Applicants, who are current Federal employees and have held a GS grade any time in the past 52 weeks, must also meet time-in-grade requirements. (If you have not held a GS grade at any time in the past 52 weeks, this question does not apply to you). For this GS-12 vacancy, applicants must have held grade GS-11 or higher for at least one (1) year (52 weeks) to be eligible. The grade must have been held in the Federal service but may have been in any occupation.
INSTRUCTIONS: Applicants, who are current Federal employees and have held a GS grade any time in the past 52 weeks, must also meet time-in-grade requirements. (If you have not held a GS grade at any time in the past 52 weeks, this question does not apply to you). For this GS-12 vacancy, applicants must have held grade GS-11 or higher for at least one (1) year (52 weeks) to be eligible. The grade must have been held in the Federal service but may have been in any occupation.
1.
Please select the response below that most accurately describes you:
Minimum Qualifications (GS-12)
INSTRUCTIONS: Carefully read the following descriptions of required specialized experience for the position. Your resume must support your response. Applicants must have one (1) full year of specialized experience related to this position. This experience must have been equivalent to at least one (1) full year at the GS-11 grade level in the Federal Service.
To qualify at the GS-12 grade, you must have one (1) year of specialized experience equivalent to the GS-11 level or higher.
Specialized experience- Examples of specialized experience would typically include but are not limited to: Comprehensive knowledge and understanding of all data governance related federal legislation and implementing regulations, Executive Orders, federal and agency policies and procedures, case law and precedent decisions related to information disclosure, security, privacy, and protection in order to manage a facility Privacy and FOIA program; Knowledge of data quality improvement practices and the ability to develop a system of internal monitoring that identifies potential organizational risks through trending and severity unique to the facility; able to establish and maintain good working relationships with senior leadership and staff throughout the facility; effective oral and written communication and presentation skills in order to respond to requests, explain data governance requirements and procedures to senior leadership and staff, defend findings and recommendations to senior leadership and prepare written responses, reports, and information materials for a variety of audiences; strong organizational, forecasting and strategic planning skills as well as the ability to handle multiple tasks simultaneously with limited to no oversight.
INSTRUCTIONS: Carefully read the following descriptions of required specialized experience for the position. Your resume must support your response. Applicants must have one (1) full year of specialized experience related to this position. This experience must have been equivalent to at least one (1) full year at the GS-11 grade level in the Federal Service.
To qualify at the GS-12 grade, you must have one (1) year of specialized experience equivalent to the GS-11 level or higher.
Specialized experience- Examples of specialized experience would typically include but are not limited to: Comprehensive knowledge and understanding of all data governance related federal legislation and implementing regulations, Executive Orders, federal and agency policies and procedures, case law and precedent decisions related to information disclosure, security, privacy, and protection in order to manage a facility Privacy and FOIA program; Knowledge of data quality improvement practices and the ability to develop a system of internal monitoring that identifies potential organizational risks through trending and severity unique to the facility; able to establish and maintain good working relationships with senior leadership and staff throughout the facility; effective oral and written communication and presentation skills in order to respond to requests, explain data governance requirements and procedures to senior leadership and staff, defend findings and recommendations to senior leadership and prepare written responses, reports, and information materials for a variety of audiences; strong organizational, forecasting and strategic planning skills as well as the ability to handle multiple tasks simultaneously with limited to no oversight.
2.
Please select one (1) response below that most accurately describes you:
Competency: Technical Credibility
For this position, you will be evaluated on the following competencies as defined:
Technical Credibility- Understands and appropriately applies principles, procedures, requirements, regulations, and policies related to specialized expertise.
For each task choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.
For this position, you will be evaluated on the following competencies as defined:
Technical Credibility- Understands and appropriately applies principles, procedures, requirements, regulations, and policies related to specialized expertise.
For each task choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
3.
Reviews program for compliance requirements and assesses the facility privacy posture through periodic evaluation of the facility's collection, use, storage, and maintenance of sensitive personal information.
4.
Ensures the appropriate utilization of the Release of Information (ROI) Records Management software by the facility ROI Department and other areas making disclosures of patient health information.
5.
Initiates and conducts internal compliance reviews, assessments, and audits within the facility.
Competency: Knowledge Management
For this position, you will be evaluated on the following competencies as defined:
Knowledge Management- Knowledge of the value of collected information and the methods of sharing that information throughout an organization.
For each task choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.
For this position, you will be evaluated on the following competencies as defined:
Knowledge Management- Knowledge of the value of collected information and the methods of sharing that information throughout an organization.
For each task choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
6.
Implements, manages, and evaluates the Privacy and Freedom of Information Act programs in the facility by distributing information, preparing facility-specific guidance and reviewing facility processes.
7.
Advises management and staff on Title 38 United States Code (U.S.C.) Sections 5701, 5702, 5705 and 7332, PA, FOIA and, where appropriate, HIP AA requirements, policies, and procedures and ensure that facility managers and staff understand and fulfill their responsibilities.
8.
Reviews and approves all Memorandums of Understanding, Data Use Agreements and/or Data Transfer Agreements where such documents are required for the sharing of VA privacy protected data between the facility and another party, such as another Federal agency.
Competency: Interpersonal Skills
For this position, you will be evaluated on the following competencies as defined:
Interpersonal Skills- Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
For each task choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.
For this position, you will be evaluated on the following competencies as defined:
Interpersonal Skills- Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
For each task choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
9.
Develop facility specific privacy and FOIA training materials, as needed, and provide training within the facility to staff and programs, as required. Identify the need for, coordinate, monitor, and maintain records of Privacy and FOIA training completion within the facility.
10.
Prepares response to inquiries including those from Congressional Offices, Human Resources, and, where appropriate, Office for Civil Rights.
11.
Responds to FOIA requests and maintains record; coordinates record review and redaction by organizations responsible for the records being requested.
Competency: Compliance
For this position, you will be evaluated on the following competencies as defined:
Compliance- Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
For each task choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.
For this position, you will be evaluated on the following competencies as defined:
Compliance- Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
For each task choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
12.
Participates in facility Research and Development (R&D) Committee or Institutional Review Board (IRB) that review research project proposals for compliance with privacy requirements.
13.
Works with committees and individuals in an interdisciplinary team, coming to agreement on findings, and influencing researchers to accept recommendations.
14.
Ensures the integrity of facility information protection systems, prevents improper release of protected information, and ensures prompt disclosure of appropriate information to the public.
Verification Statement
INSTRUCTIONS: Your rating is subject to verification based on the resume, narratives, and other relevant documents that you submit, and through verification of references as appropriate. Deliberate attempts to falsify information are grounds for non-selection and for termination. In addition, falsifying information on your application can result in your being barred from federal employment.
INSTRUCTIONS: Your rating is subject to verification based on the resume, narratives, and other relevant documents that you submit, and through verification of references as appropriate. Deliberate attempts to falsify information are grounds for non-selection and for termination. In addition, falsifying information on your application can result in your being barred from federal employment.
15.
I certify that, to the best of my knowledge and belief, all the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled; I may be denied an appointment; or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated and that responding "No" or providing no response to this item will result in my not being considered for this position.
REMINDER SF-50, Notification of Personnel Action
REMINDER SF-50, Notification of Personnel Action: If you are a current or former Federal employee, you must provide a copy of your last or most recent SF-50, Notification of Personnel Action. The SF-50 must identify your position, title, series, grade, step, tenure, and type of service (Competitive or Excepted). If you have previously held a higher grade and are applying based on that grade, you must provide a copy of the SF-50 showing you held the higher grade IN ADDITION to your last or most recent SF-50 indicating proof of status. SF-50's can be found in your eOPF.
Examples of appropriate SF-50's include:
RESUME REMINDER: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.
Resume should include for example: contact information; descriptions of jobs held, including the name and address of employer, job title, description of duties, beginning and ending date (month/year) of employment, average hours worked per week if part-time, and supervisor's name and phone number; education, including name and location of college, dates attended, and type and date of any degree earned; other information such as possession of licenses, certificates, etc. Descriptions of duties must be sufficiently detailed to document the level of experience. Although not mandatory, if the position is (was) with the Federal government, either military or civilian, you should state the series and grade or pay grade (rank) and the date of last promotion.
Veterans' Preference: Does not apply to Merit System Promotions whose Area of Consideration is limited to current facility and agency employees.
REMINDER SF-50, Notification of Personnel Action: If you are a current or former Federal employee, you must provide a copy of your last or most recent SF-50, Notification of Personnel Action. The SF-50 must identify your position, title, series, grade, step, tenure, and type of service (Competitive or Excepted). If you have previously held a higher grade and are applying based on that grade, you must provide a copy of the SF-50 showing you held the higher grade IN ADDITION to your last or most recent SF-50 indicating proof of status. SF-50's can be found in your eOPF.
- An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you MUST provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
- Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
- General Adjustment SF-50's do not provide the information to reflect time-in-grade requirement has been met and therefore cannot be the only SF-50.
- If you are currently serving in a Hybrid Title 38 position, your SF-50's must reflect you have been in the position longer than one year.
Examples of appropriate SF-50's include:
- Within grade increases at the highest grade held; or
- Promotions with an effective date more than one year old; or
- SF-50's at the highest grade held with an effective date more than one year old (to verify grade held).
RESUME REMINDER: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.
Resume should include for example: contact information; descriptions of jobs held, including the name and address of employer, job title, description of duties, beginning and ending date (month/year) of employment, average hours worked per week if part-time, and supervisor's name and phone number; education, including name and location of college, dates attended, and type and date of any degree earned; other information such as possession of licenses, certificates, etc. Descriptions of duties must be sufficiently detailed to document the level of experience. Although not mandatory, if the position is (was) with the Federal government, either military or civilian, you should state the series and grade or pay grade (rank) and the date of last promotion.
Veterans' Preference: Does not apply to Merit System Promotions whose Area of Consideration is limited to current facility and agency employees.