USA Staffing

Position Title: Medical Records Tech (Release of Information)
Agency: Veterans Health Administration
Announcement Number: CBFF-11648774-22-NMM Opens in new window
Open Period: Wednesday, September 14, 2022 to Monday, September 19, 2022

For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.

1. Do you claim Veterans’ Preference?

A. No, I do not claim Veterans' Preference

B. 0-point Sole Survivorship Preference (SSP)

C. 5-point preference based on active duty in the U.S. Armed Forces (TP)

D. 10-point preference for non-compensable disability or Purple Heart (XP)

E. 10-point preference based on a compensable service connected disability of at least 10% but less than 30% (CP)

F. 10 point preference based on widow/widower or parent of a deceased veteran, or spouse or parent of a disabled veteran (XP)

G. 10-point preference based on a compensable service connected disability of 30% or more (CPS)

2. Are you a current/past/upcoming VHA Health Professions Trainee (HPT) Graduate?

An HPT may be VA-paid, Without Compensation (WOC), or a participant of the VA Health Professional Scholarship Program that has been appointed to a temporary position in one or more VHA medical facilities performing clinical or research training experience to satisfy program or degree requirements.

To verify your standing as a current/past/upcoming HPT graduate, you must submit a copy of your latest Notification of Personnel Action, Standard Form 50 (SF-50), the FL-294 (or a WOC appointment letter).

A. Yes

B. No

1. Select the lowest grade you are willing to accept for this position.

2. Which of the following items describes your current or recent (within the last five years) political appointee service?

If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.

A. Yes, I am considered a political appointee as described under 5 U.S.C. sections 5312 through 5316.

B. Yes, I am considered a Non-career Senior Executive Service (SES), Limited Term SES, Limited Emergency SES Executive Branch employee.

C. Yes, I am considered a political Schedule A, Schedule C, or appointee who served in a political capacity under agency-specific authority in the Executive Branch.

D. Yes, I am considered a political appointee in the Executive Branch (as described in a., b. or c above) in a covered position in an agency having an interchange agreement with OPM, which allows movement from the agency's system to the competitive civil service.

E. None of the above. I am not considered a current or recent (last 5 years) political appointee as described above in items a, b, c, or d.

Resume Reminder- Your resume must include the following information for each job listed:

Job title Duties (be as detailed as possible)
Month & year start/end dates (e.g. June 2007 to April 2008)
Full-time or part-time status (include hours worked per week)
Series and Grade, if applicable, for all Federal positions you have held

Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.

Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.

Thank you for your interest in a Medical Record Technician (ROI) position with the VA Healthcare Administration. Select the appropriate answer to each of the following questions based on your current level of education and/or experience that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience and education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience or education as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task

BASIC REQUIREMENTS. The following are basic requirements for appointment as a Medical Record Technician (ROI) in the Veterans Health Administration (VHA), which all applicants must meet. Please refer to the Qualifications and Duties sections of this vacancy announcement for detailed information.

Select “Yes” or “No” to the following question(s).

1. ENGLISH LANGUAGE PROFICIENCY: Medical Record Technician must be proficient in spoken and written English in accordance with VA Policy.

Are you proficient in spoken and written English?

A. Yes

B. No

2. Basic Requirement- Experience and Education: Candidates interested in employment as a Medical Records Technician (Release of Information) must meet the basic experience and/or education requirements. Please select the answer below that best describes your qualifications. NOTE: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

A. Experience: I have one year of creditable experience that indicates knowledge of medical terminology and general understanding of health records. Six months of the required one year of creditable experience must have provided the knowledge, skills, and abilities (KSAs) needed to perform MRT (Release of Information) work.

B. Education: I have an associate’s degree from an accredited college or university recognized by the U.S. Department of Education with a major field of study in health information technology/health information management, or a related degree with a minimum of 12 semester hours in health information technology/health information management (e.g., courses in medical terminology, anatomy and physiology, legal aspects of health care, and introduction to health records).

C. Experience/Education Combination: I have six months of creditable experience that indicates knowledge of medical terminology, privacy and release of information, the health record, and one year above high school with a minimum of six semester hours of health information technology/health information management courses.

D. Experience/Education Combination: I have six months of creditable experience that indicates knowledge of medical terminology, privacy and release of information, the health record, and successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision. The training program may be substituted on a month-for-month basis for up to six months of experience provided the training program included courses in anatomy and physiology, and health record techniques and procedures.

E. I am a past, current, upcoming VHA Health Professional Trainee (HPT) graduate who has successfully completed or is expected to successfully completed an affiliate sponsored or VA sponsored training program and on track for meeting the requirement at the time of appointment. I understand that I must provide a proof of HPT to be considered.

F. I do not have the experience and/or education described above.

3. Grade Requirement GS-05- Developmental Level: Do you possess one of the basic experience/education requirements as described below

A. Experience: I have one year of creditable experience equivalent to the next lower grade level (GS-04), i.e., process and release health information to authorized first- and third-party requestors; initiate and maintain the accounting of disclosure for all records disclosed from a Privacy Act system of records. They ensure compliance with policies, procedures, laws, and regulations governing privacy and release of information.

B. Education: I have successfully completed a bachelor’s degree from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information technology/health information management (e.g., courses in medical terminology, anatomy and physiology, legal aspects of health care, and introduction to health records). UNOFFICIAL TRANSCRIPT AND/OR CLEAR DETAILS OF EXPERIENCE REQUIRED: If you do not submit the required document, your application may not be reviewed.

C. I am a past, current, upcoming VHA Health Professional Trainee (HPT) graduate who has successfully completed or is expected to successfully completed an affiliate sponsored or VA sponsored training program and on track for meeting the requirement at the time of appointment. I understand that I must provide a proof of HPT to be considered.

D. I do not posses education/experience described above.

Select “Yes” or “No” to the following question(s).

4. Knowledge, Skills, and Abilities. At the GS-5 level, candidates must also demonstrate the following Knowledge, Skills, and Abilities (KSAs):

Ability to utilize health information technology and various office software products utilized in MRT (ROI) positions (e.g., the electronic health record, release of information systems, etc.).
Knowledge of health record documentation guidelines and processes for disclosing protected health information.
Ability to manage priorities and coordinate work in order to complete duties within required timeframes, and the ability to follow-up on pending issues. December 10, 2019 VA Handbook 5005/123 PART II APPENDIX G58 II-G58-5
Knowledge of policies, procedures, laws, and regulations governing privacy and release of information.
Ability to communicate with individuals from various backgrounds to obtain the desired effect or gaining information by establishing rapport.

Do you meet the KSAs as described above?

A. Yes

B. No

5. Grade Requirement GS-06- Full Performance Level: Experience: To be eligible for consideration at the GS-6 grade level, candidates must have I have one year of creditable experience equivalent to the next lower grade level (GS-05), i.e.; receive and validate authorization forms and requests for information and prioritize requests according to policies and regulations; utilize various computer applications to track and release all authorized release of information requests; process and release health information to authorized first- and third-party requestors.; initiate and maintain accounting of disclosure for all records disclosed from a Privacy Act system of records; communicate with internal and external stakeholders to provide technical expertise regarding the release of information process.

A. Yes

B. I am a past, current, upcoming VHA Health Professional Trainee (HPT) graduate who has successfully completed or is expected to successfully completed an affiliate sponsored or VA sponsored training program and on track for meeting the requirement at the time of appointment. I understand that I must provide a proof of HPT to be considered.

C. No

Select “Yes” or “No” to the following question(s).

6. Knowledge, Skills, and Abilities. At the GS-6 level, candidates must also demonstrate the following Knowledge, Skills, and Abilities (KSAs):

Knowledge of the laws and regulations related to the authorization and disclosure of health information (e.g., Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPAA), and 38 U.S.C. § 7332, Confidentiality of Certain Medical Records).
Ability to apply health record documentation guidelines and processes to navigate efficiently through the paper and/or electronic health record to locate, assemble, and disclose protected health information.
Ability to apply policies, procedures, laws, and regulations governing privacy and release of information to process requests for release of information.
Ability to research and solve difficult questions related to release of health information in an accurate and timely manner.

Do you meet the KSAs as described above?

A. Yes

B. No

CV/RESUME REMINDER- Your CV should include the following: Education (Location, Year of graduation); License (State, License #, issue date, or pending status); Graduate Education (Location, year Month & Year start/end date (e.g. June 2007 to April 2008); Work experience (Month & year start/end dates (e.g. June 2007 to April 2008) Full-time or part-time status. Please be aware that your answers will be verified against information provided on your CV. We cannot make assumptions regarding your qualifications.

HPT REMINDER- To be considered as a HPT, you must submit HPT Eligible Supporting documentation (e.g., SF-50 indicating the trainee position, WOC agreement letter, or HPSP acceptance letter).VA Form 10-2850 Reminder - Candidates seeking employment under 38 U.S.C., chapter 73 or 74, must submit one of the following application forms: (1) VA Form 10-2850, Application for Physicians, Dentists, Podiatrists, Optometrists, and Chiropractors; (2) VA Form 10-2850a, Application for Nurses and Nurse Anesthetists; (3) VA Form 10-2850b, Application for Residency; (4) VA Form 10-2850c, Application for Associated Health Occupations.

TRANSCRIPT REMINDER - If you are basing your qualifications on education (or a combination of education and experience) or if the position requires a college education to qualify, you must submit a copy of your transcripts with your application.

VETERAN'S PREFERENCE DOCUMENTATION REMINDER - In order to receive appropriate preference consideration, you should submit proper documentation if you are claiming eligibility for veteran's preference, which includes a copy of your DD-214 (member copy 4 or earlier version that shows character of service). Applicant's claiming 10-Point preference should also submit an SF-15, Application for 10-Point Veteran's Preference along with the required documentation listed on the SF-15 form (such as verification of service-connected disability percentage).

VA FORM 10-2850 - Candidates seeking employment under 38 U.S.C., chapter 73 or 74, must submit the following application form: VA Form 10-2850c, Application for Associated Health Occupations.

MERIT PROMOTION DOCUMENTATION REMINDER - If you are a current or former Federal employee, you must provide a copy of your last or most recent SF-50, "Notice of Personnel Action." The SF-50 must identify your position, title, series, grade, step, tenure, and type of service (Competitive or Excepted). If you have previously held a higher grade and are applying based on that grade, you must provide a copy of the SF-50 showing you held the higher grade IN ADDITION to your last or most recent SF-50 indicating proof of status.

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