- Position Title
- Administrative Specialist
- Agency
- Office of the Secretary
- Announcement Number
- OS-OGC-ST-23-11694079 Opens in new window
- Open Period
- Friday, November 4, 2022 to Monday, November 14, 2022
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a veteran who separated from active duty under honorable conditions AND you:
• have a rating by the Department of Veterans Affairs showing a compensable service-connected disability of 30% or more; OR,
• are retired from active military service with a service-connected disability rating of 30% or more?
For more information, review USAJOBS Veterans resources: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/veterans/.
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. You must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
• have a rating by the Department of Veterans Affairs showing a compensable service-connected disability of 30% or more; OR,
• are retired from active military service with a service-connected disability rating of 30% or more?
For more information, review USAJOBS Veterans resources: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/veterans/.
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. You must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
3.
Are you the spouse of a member of the Armed Forces who has been issued orders for a permanent change of station (PCS)?
If yes, confirm that you are indicated on the PCS orders; and you
• have been married to the military member on or prior to the date of your spouse's PCS orders
• are relocating with your spouse to the new duty location AND• have not previously been appointed using this authority under these orders.
-OR-
Are you the spouse of a member of the Armed Forces who retired with a disability rating at the time of retirement of 100 percent or the spouse of a member of the Armed Forces who retired or separated from the Armed Forces and has a disability rating of 100 percent from the Department of Veterans Affairs?
-OR-
Are you the un-remarried widow or widower of a member of the Armed Forces killed while in active duty status?
For more information, review USAJOBS Veterans resources.
If yes, confirm that you are indicated on the PCS orders; and you
• have been married to the military member on or prior to the date of your spouse's PCS orders
• are relocating with your spouse to the new duty location AND• have not previously been appointed using this authority under these orders.
-OR-
Are you the spouse of a member of the Armed Forces who retired with a disability rating at the time of retirement of 100 percent or the spouse of a member of the Armed Forces who retired or separated from the Armed Forces and has a disability rating of 100 percent from the Department of Veterans Affairs?
-OR-
Are you the un-remarried widow or widower of a member of the Armed Forces killed while in active duty status?
For more information, review USAJOBS Veterans resources.
4.
Are you a current or former federal employee displaced from the agency hiring for this position?
If yes, confirm:
• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
If yes, confirm:
• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
5.
Are you currently employed as a Federal civilian employee in the competitive service AND have you never held the full performance level of this position?
--OR--
Were you formerly employed as a Federal civilian employee on a permanent competitive appointment or did you obtain career-conditional status (and are within 3 years of the date of separation or are a preference eligible) AND have you never held the full performance level of this position?
--OR--
Are you currently employed as a civilian employee in the competitive service that holds a career or career-conditional position at a lower grade level than the position being announced? To verify your eligibility as a current or former Federal civilian employee:
You must submit a copy of your SF-50; Notification of Personnel Action or equivalent personnel action form reflecting your permanent, competitive status. Your SF-50 must reflect:
--OR--
Were you formerly employed as a Federal civilian employee on a permanent competitive appointment or did you obtain career-conditional status (and are within 3 years of the date of separation or are a preference eligible) AND have you never held the full performance level of this position?
--OR--
Are you currently employed as a civilian employee in the competitive service that holds a career or career-conditional position at a lower grade level than the position being announced? To verify your eligibility as a current or former Federal civilian employee:
You must submit a copy of your SF-50; Notification of Personnel Action or equivalent personnel action form reflecting your permanent, competitive status. Your SF-50 must reflect:
- Career or career-conditional (Tenure field is 1 or 2); AND
- Status in the competitive service (Position Occupied field is 1).
6.
Are you a current or former federal employee displaced from a position in a Federal agency other than the agency hiring for this position?
If yes, confirm:
• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
If yes, confirm:
• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
7.
Are you a current Federal employee who holds or has previously held a career or career conditional position in the competitive service with equal or higher promotion potential as being announced?
--OR--
Are you a former Federal employee who previously held a career or career-conditional position in the competitive service, separated from the Federal government over a year ago, and your last performance rating on record as a Federal employee was at least Fully Successful (or equivalent)?
--OR--
Are you a current Federal employee who holds or has previously held a career or career-conditional position at a lower grade level than the position being announced?
To verify your eligibility, you must submit a copy of your separation Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your permanent, competitive status AND your last Federal performance appraisal plan. Your SF-50 must reflect:
--OR--
Are you a former Federal employee who previously held a career or career-conditional position in the competitive service, separated from the Federal government over a year ago, and your last performance rating on record as a Federal employee was at least Fully Successful (or equivalent)?
--OR--
Are you a current Federal employee who holds or has previously held a career or career-conditional position at a lower grade level than the position being announced?
To verify your eligibility, you must submit a copy of your separation Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your permanent, competitive status AND your last Federal performance appraisal plan. Your SF-50 must reflect:
- Career or career-conditional (Tenure field is 1 or 2); AND
- Your Status in the competitive service (Position Occupied field is 1).
- Your last Federal performance appraisal plan must reflect:
- Rating of Fully Successful (or equivalent)
8.
Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past twelve months?
- OR -
Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past 36 months and are requesting an extension of your non-competitive eligibility due to your military service, status as a full-time student or other experience related to this position?
- OR -
Are you a current or former Peace Corps employee who has completed at least 36 months of continuous service and has been separated from the Peace Corps for less than three years?
To verify your eligibility, you must submit a copy of your description of service or other proof of non-competitive eligibility. If you are a former Peace Corps volunteer or VISTA member who is requesting an extension of your non-competitive eligibility, please also provide the necessary documentation to support your request.
- OR -
Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past 36 months and are requesting an extension of your non-competitive eligibility due to your military service, status as a full-time student or other experience related to this position?
- OR -
Are you a current or former Peace Corps employee who has completed at least 36 months of continuous service and has been separated from the Peace Corps for less than three years?
To verify your eligibility, you must submit a copy of your description of service or other proof of non-competitive eligibility. If you are a former Peace Corps volunteer or VISTA member who is requesting an extension of your non-competitive eligibility, please also provide the necessary documentation to support your request.
9.
Schedule A Disability: Do you have a severe physical, psychiatric or mental disability that qualifies you for a Schedule A Disability appointment?
For more information, review USAJOBS Individuals with Disabilities resources.
To verify your eligibility, you must provide appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
For more information, review USAJOBS Individuals with Disabilities resources.
To verify your eligibility, you must provide appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
10.
Are you a veteran whose latest discharge was under honorable conditions AND you:
• served three or more years of continuous active duty service in the military (Note: if released shortly before completing a 3-year tour, you are considered to meet the eligibility); OR,
• are entitled to veterans' preference?
For more information, review USAJOBS Veterans resources.
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of service which includes character of service.
• served three or more years of continuous active duty service in the military (Note: if released shortly before completing a 3-year tour, you are considered to meet the eligibility); OR,
• are entitled to veterans' preference?
For more information, review USAJOBS Veterans resources.
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of service which includes character of service.
11.
Are you a veteran who separated from active duty under honorable conditions AND you:
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
- recently separated (within the past 3 years);
- are a disabled veteran;
- served on active duty during a war, campaign or expedition; OR,
- received an Armed Forces Service Medal?
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
12.
If you are a Federal civilian employee, under what type of appointment are you currently serving?
Note: If you are unsure of your appointment type, refer to your most recent Notification of Personnel Action (SF-50), ask your servicing human resources office, or contact the human resources representative listed in the vacancy announcement.
Note: If you are unsure of your appointment type, refer to your most recent Notification of Personnel Action (SF-50), ask your servicing human resources office, or contact the human resources representative listed in the vacancy announcement.
13.
If you answered "Other" to the previous "Federal Civilian Appointment Type" question , please enter your current appointment type. Otherwise, enter "Not Applicable" if this does not apply to you.
14.
If you are a current Federal civilian employee, by what agency/office or Department of Commerce bureau are you employed?
15.
If you answered "Other" to the "Federal Civilian Agency Employment" question, please enter the agency and organization. Otherwise enter 'Not Applicable' if this does not apply to you.
16.
If you are eligible for reinstatement based on prior Federal service and you are NOT currently serving in the competitive service as a permanent career or career-conditional Federal civilian employee, please indicate the beginning and ending dates of your prior Federal civilian employment. If you are not eligible for reinstatement please enter NA. Note: Use the format From MM-YYYY to MM-YYYY.
17.
If you are eligible for appointment under an Interchange agreement or similar authority, please identify the organization in which you work(ed). Enter 'Not Applicable' if this does not apply to you.
18.
If you are, or ever were, a Federal civilian employee, please indicate the pay plan of the highest grade level or pay band you held on a permanent basis. Enter 'Not Applicable' if this does not apply to you.
Note: You can locate your pay plan in Block #16 on your Notification of Personnel Action (SF-50).
Note: You can locate your pay plan in Block #16 on your Notification of Personnel Action (SF-50).
19.
If you are, or ever were, a Federal civilian employee, please indicate the highest grade level (or equivalent) you held on a permanent basis.
20.
What is your grade level? Enter 'Not Applicable' if this does not apply to you.
Note: You can locate your grade level (or equivalent) in Block #18 on your Notification of Personnel Action (SF-50).
Note: You can locate your grade level (or equivalent) in Block #18 on your Notification of Personnel Action (SF-50).
21.
If you are, or ever were, a Federal civilian employee, please indicate the beginning and ending dates of the highest grade level (or equivalent) that you held. Enter 'Not Applicable' if this does not apply to you.
22.
If you are, or ever were, a Federal civilian career or career in the competitive service, what is the highest full performance level (promotion potential) of the position you held on a permanent basis?
Note: Your highest full performance level should be shown in the "Remarks" section of you Notification of Personnel Action (SF-50) that documents your initial placement into that position.
Note: Your highest full performance level should be shown in the "Remarks" section of you Notification of Personnel Action (SF-50) that documents your initial placement into that position.
23.
Does the Department of Commerce employ any member of your family?
24.
If you are a male at least 18 years of age, born after December 31, 1959, have you registered with the Selective Service system?
25.
Are you a retiree receiving a Federal annuity?
Note: If you are an annuitant, your salary or annuity may be reduced upon employment.
Note: If you are an annuitant, your salary or annuity may be reduced upon employment.
26.
Have you accepted a Voluntary Separation Incentive Payment (VSIP) from a Federal agency within the past 5 years?
Preferences
1.
Have you held a political appointment within the previous 5-year period?
2.
I authorize the sharing of my application for other similar positions.
Assessment 1
1.
Your response to the question below will determine if you qualify for the position of Administrative Specialist, GS-11. You must fully meet the description in the response to select it.
2.
From the choices below, please select the administrative task for which you have experience. (Please select all that apply).
3.
Do you have experience making domestic and/or international travel arrangements, preparing domestic and international travel orders and travel vouchers?
4.
Do you have experience performing administrative tasks including planning; scheduling; coordinating events, as well as the ability to maintain a calendar for senior managers?
5.
Do you have experience performing administrative duties in support of senior level staff?
6.
Do you possess effective oral and written communication skills to interact and communicate in a professional manner with senior-level management officials, professionals, and a diverse group of individuals including, expressing information to individuals or groups effectively, and serving as a liaison with various levels of management?
7.
Please select the statement that best describes your experience communicating effectively (whether orally or in writing) while exercising tact and diplomacy.
8.
Please indicate your experience with the following (select all that apply)
9.
Do you have experience providing clear and accurate information when receiving visitors, and/or answering phone calls?
10.
Select the statement that reflects the highest level of experience with establishing and maintaining a centralized database or document tracking systems and records management of correspondence, files, and other documents.
11.
Do you have experience tracking/following up on tasks/documents to ensure that appropriate actions have been taken?
12.
Do you have experience using automated systems such as WebTA to manage and process time and attendance for office staff?
13.
From the choices below, please select the software programs you are considered at least an intermediate level user. (Please select all that apply).
14.
Do you have experience maintaining an electronic database or filing system and/or an electronic tracking system?
15.
Do you have experience with conducting research to obtain background information for required actions through available tools such as automated databases, historical files, and review of previous or current studies/projects on related topics?
16.
Do you have experience with preparing legal correspondence, charts, tables, and reports using various software packages, including MS Word, Excel, PowerPoint, and SharePoint and knowledge of correspondence procedures?
17.
Please select the response that best describes your experience researching, gathering, interpreting, comparing, and analyzing information to identify complex problems, make conclusions, report findings, and recommend detailed actions.
18.
Do you have experience recognizing and analyzing problems, conducting research, summarizing results, and making appropriate recommendations?