- Position Title
- Administrative Officer - Primary Care
- Agency
- Veterans Health Administration
- Announcement Number
- CBTB-11703576-23-AP Opens in new window
- Open Period
- Wednesday, October 26, 2022 to Friday, November 4, 2022
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Are you currently employed by the Department of Veterans Affairs?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
Preferences
1.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Resume Reminder- Your resume must include the following information for each job listed:
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
- Job title Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable, for all Federal positions you have held
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
2.
Are you willing to accept the conditions of employment as indicated in the announcement?
Accuracy of Application Reminder:
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
Assessment 1
Please select the appropriate answer to each of the following set of questions based on your current level of experience and/or education that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience and/or education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience and/or education as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task.
1.
Time-in-Grade Requirement. Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. (If you have not held a GS grade at any time in the past 52 weeks, this question does not apply to you.) For this vacancy, applicants must have held grade GS-11 or higher for at least one year to be eligible for the GS-12. The grade must have been held in the Federal service but may have been in any occupation. Provide a copy of your last or most recent SF-50, "Notification of Personnel Action" to indicate your current Federal employee status. You must also submit additional SF-50(s) to clearly demonstrate one-year time in-grade as required in the announcement. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one-year time-in-grade. In this instance, you should provide an additional SF-50 to clearly demonstrate one-year time-in-grade.
2.
Minimum Requirement. Do you must possess one (1) year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization? Examples of specialized experience would typically include, but are not limited to: a thorough knowledge of federal laws, VA regulations, priorities of care, entitlement, clinic procedures, and other pertinent directives covering the delivery of outpatient services. Experience would have provided a good working knowledge of medical terminology to deal effectively with patients, the general public and the professional staff; procedures and routing of veterans to services available within the medical center as well as services available at other medical centers within the VA system. Experience would have provided a thorough and comprehensive knowledge of the mission of various services in the medical center. Experience, knowledge and skill in applying analytical and evaluative methods and techniques to issues or functions related to office administration; knowledge of pertinent laws, regulations, policies and precedents which affect administrative operations; a knowledge of the major issues, program goals and objectives, work processes, and administrative operations of the organization; a knowledge and skill in adapting analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity; skill in conducting detailed analyses of complex functions and work processes; and interpersonal skills in presenting staffing recommendations and negotiating solutions to disputed recommendations. I understand that I must fully detail this experience on my resume. Failure to do so may result in a not qualified rating.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
3.
Provides administrative direction of assignments in terms of overall objectives and available resources.
4.
Directs and oversees planning, direction, and timely execution of programs within the clinic; develops and administers clinical policies.
5.
Performs a variety of managerial-level analytical, planning, evaluative and advisory work.1
6.
Provides leadership with authoritative and objectively-based information for making decisions on the programmatic aspects of Surgical Service management and operations.
7.
Assists management in assuring all personnel have been instructed and follow operational, safety, personnel and conduct requirements.
8.
Assists in preparation for TJC accreditation surveys by serving on various task forces
9.
Monitors equipment utilization within Primary Care Service.
10.
Serves as the Contracting Officer Representative (COR) for procurements and/ or maintaining procurement and contracting records.
11.
Administers the Primary Care budget for multiple control points ensuring funds are used according to operating plan.
12.
Conducts comprehensive facility assessments, analyzing data received, compares data with established VHA and/or VISN standards.
13.
Develops, evaluates and modifies organizational structure and systems to achieve program goals.
14.
Develops long range and short range plans for the origination by coordinating the medical administration needs of the organization.
15.
Handles conflicts and problems associated with customers constructively and appropriately.
16.
Participates in the analysis and interpretation of work load and other data used in resource planning.
17.
Certification of Understanding. I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in the application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled; I may be denied an appointment; or I may be removed and debarred from Federal service (5. C.F.R. part 731). I understand that any information I give may be investigated and that responding "No" or providing no response to this item will result in my not being considered for this position.
Reminders
- Refer to the Required Documents section of the vacancy announcement to ensure all required documents and/or information is provided.
- Resume. You are encouraged to build your resume using the Resume Builder on www.USAJobs.gov website, but if you choose to use your own resume, then you must describe your job-related qualifications that include beginning and ending dates (e.g. June 2007 to April 2009) for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed. If not provided, we cannot assume that your work experience is full time, part-time, intermittent, etc. Be sure that your resume clearly supports your work experience in detail. We cannot make assumptions regarding your qualifications. If you submit more than one copy of your resume, only the most recent version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent." It is your responsibility to check the status and timestamp of all documents you submit as part of your application. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
- SF 50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility): Most recent SF-50 if you are a current or former Federal employee An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50's include: Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50's at the highest grade held with an effective date more than one year old.