- Position Title
- Administrative Officer
- Agency
- Small Business Administration
- Announcement Number
- ST-11873497-23-MLJ Opens in new window
- Open Period
- Wednesday, March 8, 2023 to Wednesday, March 22, 2023
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
- your last performance rating of record is at least fully successful or the equivalent.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
3.
Do you meet the following criteria for Competitive Merit Promotion eligibility:
• career or career-conditional (Tenure field--block 24--is "1" or "2"); and
• status in the competitive service (Position Occupied field--block 34--is "1")
- I am a current Federal employee with a career or career-conditional appointment in the competitive service To be eligible you must have least one year Time In Grade (TIG) at the next lower grade level, or higher, from the position to which you are applying.;
- I am a former Federal employee with a career or career-conditional appointment in the competitive service.
• career or career-conditional (Tenure field--block 24--is "1" or "2"); and
• status in the competitive service (Position Occupied field--block 34--is "1")
4.
Are you a current or former federal employee displaced from a position in a Federal agency other than the agency hiring for this position? If yes, confirm:
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
- your last performance rating of record is at least fully successful or the equivalent.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
5.
Non-Competitive Eligibility: You may be eligible to be considered non-competitively if you meet any of the following: You have held a permanent (non-temporary) position in the competitive service at the same grade level with the same or higher promotion potential as this position; or be an Interagency Career Transition Program (ICTAP) applicant. (YOU MUST SUBMIT ADEQUATE SUPPORTING DOCUMENTATION SUCH AS SF 50s SHOWING TENURE, CURRENT GRADE, AND FULL PROMOTION POTENTIAL OF POSITION; RIF DOCUMENTATION; ETC.)
OR
You are eligible for a non-competitive special appointment authority such as Schedule A for the severely disabled, or be eligible for a non-competitive appointment based on being a 30% or more disabled veteran, Certain military spouses, Peace Corps Service or Vista Service, etc. (YOU MUST SUBMIT ADEQUATE SUPPORTING DOCUMENTATION SUCH AS DD 214 OR OTHER PROOF OF MILITARY SERVICE, COPY OF VETERANS ADMINISTRATION (VA) LETTER, CERTIFICATION FROM STATE OFFICE OF VOCATIONAL REHABILITATION, PEACE CORPS DOCUMENTATION, DOCUMENTATION VERIFYING MARRIAGE, A COPY OF YOUR SPOUSE'S ACTIVE MILITARY ORDERS, ETC.)
Do you meet one of the following Non-Competitive Merit Promotion Eligibilities listed below: (THIS IS A MANDATORY QUESTION: You must answer "Yes" or "No" below in order to receive proper consideration).
Based on current or prior Federal service
Schedule A for the severely disabled
30% or more disabled veteran
Certain military spouses
Peace Corps Service or Vista Service
Pathways Program (Limited to candidates eligible for non-competitive conversion)
Other: Transfer, Reinstatement, Reassignment, OPM Interchange agreement, Other Non-competitive Hiring Authority etc.
OR
You are eligible for a non-competitive special appointment authority such as Schedule A for the severely disabled, or be eligible for a non-competitive appointment based on being a 30% or more disabled veteran, Certain military spouses, Peace Corps Service or Vista Service, etc. (YOU MUST SUBMIT ADEQUATE SUPPORTING DOCUMENTATION SUCH AS DD 214 OR OTHER PROOF OF MILITARY SERVICE, COPY OF VETERANS ADMINISTRATION (VA) LETTER, CERTIFICATION FROM STATE OFFICE OF VOCATIONAL REHABILITATION, PEACE CORPS DOCUMENTATION, DOCUMENTATION VERIFYING MARRIAGE, A COPY OF YOUR SPOUSE'S ACTIVE MILITARY ORDERS, ETC.)
Do you meet one of the following Non-Competitive Merit Promotion Eligibilities listed below: (THIS IS A MANDATORY QUESTION: You must answer "Yes" or "No" below in order to receive proper consideration).
Based on current or prior Federal service
Schedule A for the severely disabled
30% or more disabled veteran
Certain military spouses
Peace Corps Service or Vista Service
Pathways Program (Limited to candidates eligible for non-competitive conversion)
Other: Transfer, Reinstatement, Reassignment, OPM Interchange agreement, Other Non-competitive Hiring Authority etc.
6.
Are you a current Excepted Service employee of a Federal Agency that has a valid interchange agreement with the Office of Personnel Management?
For more information, review Interchange Agreements with Other Merit Systems.
-OR-
Are you a current:
• Postal Career Service Employee;
• Postal Rate Commission Employee;
• Government Accountability Office (GAO) Employee; or,
• Administrative Office of the U.S. Courts Employee?
For more information, review Miscellaneous Authorities Not Regulated By U.S. Office of Personnel Management.
To verify your eligibility, you must submit a copy of your Notification of Personnel Action, Standard Form (SF-50) reflecting your status.
For more information, review Interchange Agreements with Other Merit Systems.
-OR-
Are you a current:
• Postal Career Service Employee;
• Postal Rate Commission Employee;
• Government Accountability Office (GAO) Employee; or,
• Administrative Office of the U.S. Courts Employee?
For more information, review Miscellaneous Authorities Not Regulated By U.S. Office of Personnel Management.
To verify your eligibility, you must submit a copy of your Notification of Personnel Action, Standard Form (SF-50) reflecting your status.
7.
Do you have a severe physical, psychiatric or mental disability that qualifies you for a Schedule A Disability appointment?
For more information, review USAJOBS Individuals with Disabilities resources.
To verify your eligibility, you must provide appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
For more information, review USAJOBS Individuals with Disabilities resources.
To verify your eligibility, you must provide appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
8.
Are you a veteran whose latest discharge was under honorable conditions AND you:
• served three or more years of continuous active duty service in the military (Note: if released shortly before completing a 3-year tour, you are considered to meet the eligibility); OR,
• are entitled to veterans' preference?
For more information, review USAJOBS Veterans resources.
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of service which includes character of service.
• served three or more years of continuous active duty service in the military (Note: if released shortly before completing a 3-year tour, you are considered to meet the eligibility); OR,
• are entitled to veterans' preference?
For more information, review USAJOBS Veterans resources.
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of service which includes character of service.
9.
Are you a veteran who separated from active duty under honorable conditions AND you:
• recently separated (within the past 3 years);
• are a disabled veteran;
• served on active duty during a war, campaign or expedition; OR,
• received an Armed Forces Service Medal?
For more information, review USAJOBS Veterans resources.
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
• recently separated (within the past 3 years);
• are a disabled veteran;
• served on active duty during a war, campaign or expedition; OR,
• received an Armed Forces Service Medal?
For more information, review USAJOBS Veterans resources.
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
Assessment 1
Before applying, you are encouraged to thoroughly read the Job Opportunity Announcement (JOA) for additional information regarding this vacancy. FAILURE TO RESPOND TO THESE QUESTIONS WILL RESULT IN AN INELIGIBLE RATING. You must submit the required documentation to verify your eligibility as indicated. Failure to provide the required documents WILL render you ineligible for consideration.
Current Federal employees are required to submit their most recent performance appraisal. Failure to provide your most recent performance appraisal may render you ineligible for consideration.
Select “Yes” or “No” to the following question(s).
1.
Are you willing to submit to an initial and periodic background investigation, including a fingerprint check and a credit check?
To qualify at the GS-11 level, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the federal service that has equipped you with the knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience for this position is defined as: handling daily operations of basic office administrative functions, which include requisitions, procurement of supplies and furniture/equipment, procurement of special services, records management, travel, supply management, space management, property office security, workplace health and safety issues, etc. with close supervision.
2.
Which of the following responses best describe your qualifications for this position at the GS-11 level? Your resume, transcript(s), and other official documentation must support your response.
To qualify at the GS-12 level, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-11 grade level in the federal service that has equipped you with the knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience for this position is defined as: coordinating and analyzing fiscal matters related to allotment and expenditures of program funds; participating in the preparation of budgets; managing internal control processes; federal travel regulations, policies, and procedures; experience processing travel transactions; procurement of supplies and equipment; monitoring, approving, and tracking travel and training activities.
3.
Which of the following responses best describe your qualifications for this position at the GS-12 level? Your resume must support your response.
To qualify at the GS-13 level, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 grade level in the federal service that has equipped you with the knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience for this position is defined as: independently coordinating and analyzing fiscal matters related to allotment and expenditures of program funds; participating in the preparation of budgets; managing internal control processes; federal travel regulations, policies, and procedures; experience processing travel transactions; procurement of supplies and equipment; monitoring, approving, and tracking travel and training activities; and/or leading team projects.
4.
Which of the following responses best describe your qualifications for this position at the GS-13 level? Your resume must support your response.
TIME-IN-GRADE (TIG) RESTRICTIONS: Current or former Federal employees applying for advancement to a position above their current (or former) grade level must have completed a minimum of one year (52 weeks) in a position no more than one grade lower (or equivalent) than the position to be filled.
5.
Do you meet the TIG restrictions for advancement to a GS-11?
6.
Do you meet the TIG restrictions for advancement to a GS-12?
7.
Do you meet the TIG restrictions for advancement to a GS-13?
Select “Yes” or “No” to the following question(s).
8.
This position is located in Washington, DC and relocation expenses are not authorized. Are you willing to accept a position in Washington, DC?
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
9.
Assess administrative procedures and recommend changes for organization-wide implementation.
10.
Manage the administrative processes for an organization or program by establishing and enforcing administrative procedures, monitoring compliance with established procedures and justifying and defending decisions.
11.
Conduct quality assurance and other reviews to ensure that effective policies and procedures are in place and adhered to.
12.
Serve at the primary administrative contact for an organization by directing incoming inquires and requests, providing status reports on various administrative functions, and other similar functions.
13.
Organize, prepare and package records for transfer to the organization's records storage facility or National Archives and Records Administration (NARA) in accordance with detailed procedures.
14.
Implement disposition schedules that provide the authority for transfer and disposal of records.
15.
Evaluate information management program(s) and recommend improvements to increase efficiency and effectiveness.
16.
Assist in the establishment of internal controls for activities supporting records and information management program and/or a forms management program.
17.
Enter and reconcile commitments and obligations into an organization's central accounting system.
18.
Develop procurement sources and prepare procurement requests.
19.
Monitor the progress and performance of contracts, document performance of services and perform acceptance for the government of supplies and services.
20.
Recommend modifications and termination actions for contracts.
21.
Work with external management officials to resolve unique or complex issues in a way that reflects a partnership or shared problem solving.
22.
Interact effectively in situations where changes, delays, or unexpected events arise that cause shifts in priorities, timetables, or work assignments.
23.
Convince others to adopt new methods, procedures, or techniques to improve office and/or program operations.
24.
Work cooperatively with others as a team to achieve specific goals.
25.
I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if my resume does not support or substantiate my responses to the assessment questionnaire, my application will be removed from consideration. I understand that if I make an intentional false statement, or commit deception in this application and its supporting materials, or in any document or interview associated with the examination process, my rating will be lowered, my job eligibility may be canceled, I may be denied an appointment, or I may be removed from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that responding "No" to this item will result in my not being considered for this position. An answer to this question is required.