- Position Title
- Secretary (OA)
- Agency
- Veterans Health Administration
- Announcement Number
- CBTG-11883854-23-CC Opens in new window
- Open Period
- Friday, March 17, 2023 to Tuesday, March 21, 2023
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
Preferences
1.
Select the lowest grade you are willing to accept for this position.
2.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Resume Reminder- Your resume must include the following information for each job listed:
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
- Job title Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable, for all Federal positions you have held
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
Accuracy of Application Reminder:
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
Assessment 1
Thank you for your interest in the Secretary (OA) position located at the James H. Quillen VA Medical Center. We will evaluate your resume and responses to this Assessment Questionnaire to determine if you are among the best qualified for this position. Your responses are subject to verification and must be supported by your resume and supporting documentation. Select the appropriate answer to each of the following questions based on your current level of education and/or experience that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience and education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience or education as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task.
Select “Yes” or “No” to the following question(s).
1.
TYPING REQUIREMENT: Do you self-certify that you are proficient at 40 words per minute typing speed? (Words per minute are based on a 5 minute sample with three or fewer errors.
2.
GS-7 SPECIALIZED EXPERIENCE: Do you possess one (1) full year of specialized experience in the Federal service equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization?
Carefully read the following descriptions of the required specialized experience. The Secretary (OA), GS-0318-7 position is a developmental position leading to the full performance level of GS-08 Secretary (OA). The incumbent will gradually assume the duties and responsibilities of the higher graded position. While in the developmental position, the supervisor makes assignments providing specific instructions, expected deadlines and priorities. Complete work is reviewed to verify accuracy and conformance with required procedures and instructions provided. You must have one year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization to be considered at the developmental GS-07 level.
Specialized experience is defined as:
Carefully read the following descriptions of the required specialized experience. The Secretary (OA), GS-0318-7 position is a developmental position leading to the full performance level of GS-08 Secretary (OA). The incumbent will gradually assume the duties and responsibilities of the higher graded position. While in the developmental position, the supervisor makes assignments providing specific instructions, expected deadlines and priorities. Complete work is reviewed to verify accuracy and conformance with required procedures and instructions provided. You must have one year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization to be considered at the developmental GS-07 level.
Specialized experience is defined as:
- Serving as initial point of contact for visitors and callers.
- Carrying out and coordinating all clerical and daily administrative support activities of the office.
- Collecting, compiling, and/or tracking of data.
- Monitoring and replying to suspenses.
- Composing, proofreading, and editing correspondence, memorandums, policies.
- Answering staff questions and providing information necessary to complete work assignments.
- Establishing, updating, and maintaining office files and records.
- Assisting others with locating documents and references to ensure work assignments are completed and align with policy requirements.
- Independently determining priority of assignments and deadlines.
- Making reservations for meeting room, notifying participants, and preparing for scheduled meetings and presenting material to be discussed.
- Making travel arrangements.
- Interpreting rules, regulations and policies.
3.
GS-8 SPECIALIZED EXPERIENCE: Do you possess one (1) full year of specialized experience in the Federal service equivalent to at least the next lower grade GS-8 in the normal line of progression for the occupation in the organization?
Carefully read the following descriptions of the required specialized experience. The Secretary (OA), GS-0318-8 position will perform work independently, with little supervision. You must have one year of specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization to be considered at the full-performance GS-8 level.
Specialized experience is defined as:
Carefully read the following descriptions of the required specialized experience. The Secretary (OA), GS-0318-8 position will perform work independently, with little supervision. You must have one year of specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization to be considered at the full-performance GS-8 level.
Specialized experience is defined as:
- Serving as initial point of contact for visitors and callers.
- Carrying out and coordinating all clerical and daily administrative support activities of the office.
- Collecting, compiling, and/or tracking of data.
- Monitoring and replying to suspenses.
- Composing, proofreading, and editing correspondence, memorandums, policies.
- Answering staff questions and providing information necessary to complete work assignments.
- Establishing, updating, and maintaining office files and records.
- Assisting others with locating documents and references to ensure work assignments are completed and align with policy requirements.
- Independently determining priority of assignments and deadlines.
- Making reservations for meeting room, notifying participants, and preparing for scheduled meetings and presenting material to be discussed.
- Making travel arrangements.
- Interpreting rules, regulations and policies.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
4.
Demonstrating courteous and caring behavior toward patients, visitors and employees at all times.
5.
Greeting visitors and patients to the office, referring any inquiries or complaints to the appropriate offices as indicated
6.
Serves as the principal administrative support for the ADPCS, and is responsible for carrying out and coordinating all the clerical and daily administrative support activities of the office.
7.
Taking notes and transcribing meeting minutes.
8.
Records Liaison Officer (RLO) for the Office of the ADPCS.
9.
Maintaining filing system for office and retrieving requested publications, correspondence, reports and minutes in a timely manner.
Select “Yes” or “No” to the following question(s).
10.
SELF-CERTIFICATION: I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be canceled; I may be denied an appointment; or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated and that responding "No" or providing no response to this item will result in my not being considered for this position.