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Thank you for your interest in the Director, Executive Secretariat,GS-0301-15, position at our agency.
For each task in the following group, choose the statement from the list below that best describes your experience, training, or ability. For the purposes of this assessment, an expert is a person, through education and experience, who has a comprehensive and authoritative knowledge of or skill in a particular area.
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1.
Choose the one answer that best describes how you meet the basic qualification requirements for the Director, Executive Secretariat, GS-0301-15, position as described in the Qualifications Section of the Vacancy Announcement.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
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2.
Oversee and direct Executive Portfolio Services, which manages an agency's Director's and Deputy Director's email correspondence, invitations, reports, and meeting and briefing materials, including authoring certain responses.
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3.
Oversee and direct Executive Correspondence Operations, which manages all written communications and clearance requirements to, from, and on behalf of an agency's Director and Deputy Director.
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4.
Oversee and direct Records Management and Official Files, which manages an agency's Director's and Deputy Director's official government records.
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5.
Oversee and direct a Program Integration and Business Operations Unit, which carries out business operations, cross-cutting programs and projects, and integrates information to support organizational priorities, programs, and operations.
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6.
Receive assignments from the Office of the Secretary preparing responses following agency guidelines, reflecting current policy and sensitivities.
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7.
Oversee the assignment of clearance requests through an electronic filing system (such as SAAVI), including materials that require senior leadership approval and/or signature.
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8.
Oversee preparation of special reports and information for Office of Secretary, preparing reports pertaining to matters of policy importance, and following up with these organizations to ensure that policy initiatives are progressing.
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9.
Manage the assignment of official Agency materials to and from the agency Director or Deputy Director including materials to and from agency (Office of the Secretary and Operating and Staff Divisions); academic and scientific organizations; Congress and congressional offices; national and international stakeholders; other federal agencies; and the general public.
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Ensure the appropriate and comprehensive content, along with accuracy and conformance with departmental requirements, preparing reports on policy developments, congressional interactions, key events, and other issues that may be used in preparing reports for the White House.
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11.
Oversee the official records of an agency's Director and Deputy Director.
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12.
Maintain an electronic filing system, preserving an agency Director's and Deputy Director's substantive temporary and permanent digital records according the Records Schedule.
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13.
Direct the transfer of the agency Director's and Deputy Director's records that are categorized as permanent due to their historical value and importance to the National Archives and Records Administration (NARA).
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14.
Coordinate with the Freedom of Information Act (FOIA) office to provide copies of an agency Director's and Deputy Director's records in response to FOIA requests.
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Maintain close knowledge of agency policies so they are accurately reflected in meeting preparation materials, outgoing information and documents for approval and signature.
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16.
Manage clearance of policy-related materials on behalf of the agency Director or Deputy Director.
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17.
Manage the review process for policy documents, reports, and other correspondence prepared by program directors or more senior leaders to ensure content and actions are aligned with the views of agency leadership, addressing and/or resolving problems or inconsistencies with conflicting views.
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18.
Lead efforts in the conduct of studies and reviews of agency processes to ensure that federal and regulatory requirements are met and provides recommendations for changes and improvements.
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19.
Serve on agency and interagency task force/work groups that initiate, study, and resolve priority policy issues with national implications and impact.
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20.
Apply knowledge of current, high-priority, sensitive program issues and policies, as well as skill in planning and implementing complex programs and projects involving coordinating across organizational lines.
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21.
Serve as Senior Advisor to an agency Director and Deputy Director on a wide variety of executive correspondence and information management programs and policies.
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22.
Serves as a key source of information for an agency's program area Directors and senior staff, filling an independent executive role in information integration and analysis, ensuring that the agency Director and Deputy Director have the benefit of all points of view before signing and approving documents that establish or affect agency policy.
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23.
Manage communications between an agency Director and Deputy Director and program area staff; as well as between the agency leadership and the Department Secretary and senior staff.
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24.
Establish and implement agency-wide policies, guidelines, and procedures as the agency lead for correspondence and information management, creating effective procedures for internal communication of assignments and requirements.
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25.
Establish editorial policy for an agency, communicating that policy across the entire agency.
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26.
Provide overall leadership and management direction for developing and maintaining sophisticated technology systems and platforms for information sharing and integration, and for maintaining federally required official records of an agency Director's and Deputy Director's communications and decisions.
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27.
Manage incoming invitations to the agency Director and Deputy Director by tracking the invitations in an electronic filing system such as SAAVI, preparing them for review by the agency Director and Deputy Director.
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28.
Notify recipients when an invitation is declined by the agency Director and Deputy Director, which involves communicating with stakeholders, academic leaders, international organizations, members of Congress, the public, and other entities.
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29.
Manage correspondence assignments to ensure that correspondence addressed to the agency Director and Deputy Director receives appropriate visibility and response, if appropriate, by a subject matter expert within a set timeframe.
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30.
Assign correspondence via electronic filing system such as SAAVI, ensuring draft responses are comprehensive, reflect current policy, and are well written.
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31.
Draft correspondence responses, and other correspondence and executive policy documents from an internal agency, the White House, and other government agencies.
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32.
Prepare legislatively mandated reports to Congress, ensuring the reports are accurate and complete and signed by the appropriate agency Official(s) or provided to the agency Executive Secretariat for signature by appropriate official(s), before being transmitted to Congress.
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33.
Set annual long-range work plans and schedules and ensure implementation of assigned goals and objectives.
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34.
Plan for long range staffing needs and assures equity among subordinate employees' performance standards.
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35.
Make decisions on problems presented by subordinates; evaluates subordinates; hears and resolves group grievances and complaints; approves serious disciplinary actions; and recommends awards and position changes. Promotes and supports EEO and workforce diversity.
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36.
Provide leadership, direction, supervision, and performance measures for staff, through multiple subordinate supervisors, setting standards to meet or exceed both quantitative and qualitative factors.
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37.
Appraise supervisor and employee performance, identifying employee strengths and weakness.
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38.
Approve or recommend promotions, reassignments, or selection of personnel.
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39.
Hear and resolve complaints which may effect disciplinary measures.
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40.
Identify developmental and training needs of subordinate personnel.
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41.
Develop such projections as annual budget projections and staffing projections.
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42.
Provide supervision and direction of a subordinate staff of professional, technical, and administrative staff, through subordinate supervisors.
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43.
Lead and direct a team in accomplishing a wide and diverse array of services for executive portfolio services, executive correspondence operations, records management or official files, and program integration and business operations, supporting the agency at the highest level.
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44.
As an applicant for federal employment you are required to provide accurate, complete, and honest information. All applicants are treated fairly and equally, so it is important you know what is required of you. You must read this question, then certify your application. You will be disqualified from consideration for this position if you do not answer this question or do not certify your application.
I understand that if I misrepresent or exaggerate my experience or education, or provide false, fraudulent, or misleading information in or with my application, it may be grounds for not hiring me, firing me after I begin work, and may be punishable by fine, imprisonment, or debarment from federal employment.
I understand that not following the information and instructions contained in the vacancy announcement may result in an ineligible rating, or me not being considered for certain eligibilities, preferences, grade-levels, specialties, and other areas of the announcement that require me to provide information.
Do you certify that you have read this statement and understand what is required of you, and certify that to the best of your knowledge and belief, all of the information included in your application is true, correct, and provided in good faith?
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