- Position Title
- Student Trainee (Administrative/Office Management)
- Agency
- Veterans Health Administration
- Announcement Number
- CBSW-11912103-23-LD Opens in new window
- Open Period
- Friday, March 31, 2023 to Friday, April 21, 2023
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
Preferences
1.
Select the lowest grade you are willing to accept for this position.
2.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Resume Reminder- Your resume must include the following information for each job listed:
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
- Job title Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable, for all Federal positions you have held
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
Accuracy of Application Reminder:
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
Assessment 1
Select “Yes” or “No” to the following question(s).
1.
Are you a student that is accepted for enrollment or enrolled and seeking a degree diploma, certificate, etc. in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled), including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842? All education beyond high school must be accredited by an accrediting body or organization recognized by the U.S. Department of Education. (NOTE: MUST PROVIDE PROOF OF ENROLLMENT AT TIME OF APPLICATION. FAILURE TO DO SO WILL RESULT IN LOST CONSIDERATION.)
2.
Grade Point Average (G.P.A.). Students must possess an acceptable average G.P.A. as defined by the educational institution to be eligible for appointment and to remain eligible for participation in the Program. As applicable, at the time of appointment and upon request, students must demonstrate an overall Grade-Point Average (G.P.A.) of 2.0 or above on a 4.0 scale as recorded on the official transcript. This equates to "C" or better. G.P.A.'s should be rounded to one decimal place. For example, 1.95 will round to 2.0 making a student eligible for appointment and continuation in the program. A 1.94 will round to 1.9 making a student ineligible for appointment in the Internship Program. For students in educational institutions that do not use a G.P.A. system, the HR Officer/Director or designee should request that the student provide verification of achieving an average or above standing with the institution.
3.
VETERANS' PREFERENCE: Veterans' preference rules apply to all Pathways Interns programs. If you are a student and a veteran claiming preference, you must have an honorable or general discharge documented on your DD-214 (Member-4 copy). If you are a disabled veteran you must also provide an SF-15 and a VBA letter stipulating your percentage of disability at the time of application.
4.
GS-4-Select the one statement that best describes the education and or experience that you possess that demonstrates your ability to perform the work of a Student Trainee (Admin/Office Management) at the GS-4 grade level.
5.
GS-5-Select the one statement that best describes the education and or experience that you possess that demonstrates your ability to perform the work of a Student Trainee (Admin/Office Management) at the GS-4 grade level.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
6.
Prepares, composes or reviews correspondence prepared for the purpose of obtaining or supplying information
7.
Processes incoming or outgoing mail, including the processing of express mail.
8.
Prepares, maintains, reviews and certifies time and attendance reports for a variety of pay plans, types of leave and special pay situations.
9.
Arranges records for storage/reference, scheduled disposition and retrieval.
10.
Coordinates office and administrative activities in accordance with VA policies, regulation, guidelines and current memoranda.
11.
Perform basic data collection and aggregation.
12.
Perform work using Microsoft Excel, Word, Outlook, Access, and SharePoint.
13.
Interacts with staff in clinical and administrative services in person, by telephone, or via email.
14.
Works with staff or visitors to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations.
15.
Assists administrative and clinical staff by performing routine and miscellaneous clerical work.
16.
Assists with the maintenance and inventory of equipment.
Select “Yes” or “No” to the following question(s).
17.
I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled; I may be denied an appointment; or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated and that responding "No" or providing no response to this item will result in my not being considered for this position.
***Application Package Notification & Important Information***
We appreciate your interest in available positions within the VA Palo Alto Healthcare System (VAPAHCS). It is our goal to forward every eligible and qualified candidate for consideration.
Due to the nature of our systems, it is imperative that your application package be accurate and complete. Therefore, prior to finalizing your application package and submitting for consideration:
Please Note: Until the closing date of the announcement, you can update or edit your package. However, once your application package is submitted and the announcement period closes, we are unable to add documentation or alter your responses. By submitting your package for consideration, you are attesting that your application package is complete and accurate.
Some helpful tips:
*Resume - Your resume must include the following information for each job listed:
*Veteran's Preference - In order to receive appropriate preference consideration, you must submit proper documentation if you are claiming eligibility for Veteran's preference, which includes a copy of your DD-214 (Member Copy 4 or earlier version that shows character of service). Applicant's claiming 10-point preference should also submit an SF-15, Application for 10-point Veteran's Preference along with the required documentation listed on the SF-15 form (such as verification of service-connected disability percentage).
*Current or former VA or Federal Employees - You must submit a copy of a current and/or highest grade held SF-50 - Notification of Personnel Action (not an award SF50)
*Proof of current certification, licensure, or registration (if applicable).
We appreciate your interest in available positions within the VA Palo Alto Healthcare System (VAPAHCS). It is our goal to forward every eligible and qualified candidate for consideration.
Due to the nature of our systems, it is imperative that your application package be accurate and complete. Therefore, prior to finalizing your application package and submitting for consideration:
- Ensure all documents are appropriately selected, are legible, and have uploaded successfully (we recommend viewing them a second time to ensure no errors have occurred in the process). Missing documents may cause your application package to be ineligible for consideration.
- Ensure that all responses to the assessment questions are accurate and correctly reflect your current situation. Question responses are used in determining if you meet specific eligibility and qualification requirements.
Please Note: Until the closing date of the announcement, you can update or edit your package. However, once your application package is submitted and the announcement period closes, we are unable to add documentation or alter your responses. By submitting your package for consideration, you are attesting that your application package is complete and accurate.
Some helpful tips:
*Resume - Your resume must include the following information for each job listed:
-
- Job title
- Grade Level (for federal positions)
- Duties (be as detailed as possible and ensure they demonstrate how you meet the specialized experience and/or Knowledge, Skills and Abilities required for the position)
- Month & year start/end dates (e.g. June 2019 to April 2020)
- Full-time r part-time status (include hours worked per week)
*Veteran's Preference - In order to receive appropriate preference consideration, you must submit proper documentation if you are claiming eligibility for Veteran's preference, which includes a copy of your DD-214 (Member Copy 4 or earlier version that shows character of service). Applicant's claiming 10-point preference should also submit an SF-15, Application for 10-point Veteran's Preference along with the required documentation listed on the SF-15 form (such as verification of service-connected disability percentage).
*Current or former VA or Federal Employees - You must submit a copy of a current and/or highest grade held SF-50 - Notification of Personnel Action (not an award SF50)
*Proof of current certification, licensure, or registration (if applicable).