Executive Office for Immigration Review Logo
Position Title
Human Resources Support Assistant (Records Management)
Agency
Executive Office for Immigration Review
Announcement Number
ST-11925862-23-VG Opens in new window
Open Period
Friday, May 19, 2023 to Friday, June 2, 2023
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1. Do you claim Veterans’ Preference? (limit characters)
PLEASE READ THE FOLLOWING ELIGIBILITY QUESTIONS CAREFULLY. YOUR RESPONSES WILL AFFECT YOUR CONSIDERATION FOR THIS POSITION.
The following questions address if you are eligible to apply to this job opportunity announcement through Merit Promotion procedures. You will only be considered under the options you have selected. You may qualify for more than one eligibility, so please choose carefully.
If you respond that you do not meet any of the following criteria, you will not be considered for this position under this announcement.
Please refer to the announcement for additional information. If you still have questions concerning your eligibility for consideration, you may reach out to the contact in the announcement prior to the announcement closing. You must submit a complete application by the close of the announcement to be considered.
(limit characters)
2. 1. Are you a current Federal civilian employee who holds or has previously held a permanent, career or career-conditional position, in the Competitive Service with equal or higher promotion potential as the position being announced?

OR

2. Are you a former Federal civilian employee who previously held a permanent, career or career-conditional position, in the Competitive Service with equal or higher promotion potential as the position being announced? (Those that were on a career-conditional appointment when separated must be within 3 years of the date of separation or a preference eligible.)

OR

3. Are you a former Federal civilian employee who previously held a career or career-conditional position in the competitive service, separated from the Federal Government over a year ago, and your last performance rating on record as a Federal employee was at least Fully Successful (or equivalent)? (Those that were on a career-conditional appointment when separated must be within 3 years of the date of separation or a preference eligible.)

To verify your eligibility for items 1 or 2 above, you must submit a copy of your Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your permanent, competitive status. Your SF-50 should document how you meet the above requirements including grade levels and full performance levels of current/past positions. You may need to submit more than one SF-50. Your SF-50 (or equivalent personnel action form) must also reflect:
  • career or career-conditional (Tenure field is 1 or 2); AND
  • status in the competitive service (Position Occupied field is 1).
  • a remark documenting your promotion potential.
To verify your eligibility for item 3 above, you must submit a copy of your separation Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your permanent, competitive status AND your last Federal performance appraisal plan.
Your SF-50 (or equivalent personnel action form) must reflect:
  • career or career-conditional (Tenure field is 1 or 2); AND,
  • your status is in the competitive service (Position Occupied field is 1).
Your last Federal performance appraisal plan must reflect:
  • Rating of Fully Successful (or equivalent)
(limit characters)
3. Are you a veteran who separated from active duty under honorable conditions AND you:
  • have a rating by the Department of Veterans Affairs showing a compensable service-connected disability of 30% or more; OR
  • are retired from active military service with a service-connected disability rating of 30% or more?
For more information, review USAJOBS Veterans resources.

To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. You must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
(limit characters)
4. (1) Are you the spouse of an active duty member of the Armed Forces?

-OR-

(2) Are you the spouse of a member of the Armed Forces who retired with a disability rating of 100 percent at the time of retirement or the spouse of a member of the Armed Forces who retired or separated from the Armed Forces and has a disability rating of 100 percent from the Department of Veterans Affairs?

-OR-

(3) Are you the un-remarried widow or widower of a member of the Armed Forces killed while in active duty status?

For more information, review USAJOBS Veterans resources.

To verify your eligibility for option 1 identified above, you must submit a copy of your spouse's active military orders and documentation verifying marriage, for example a marriage certificate.

To verify your eligibility for options 2 and 3 identified above, you must submit the Application for 10-Point Veteran Preference, and all supporting documentation identified on that document (e.g., Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of service which includes character of service; death certificate and documentation identifying marital status at the time of death; disability letter from the Department of Veterans Affairs or Armed Service, etc.
(limit characters)
5. Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
  • you are located in the same local commuting area of the vacancy; AND,
  • you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
  • you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
  • your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center

To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
 
(limit characters)
6. Were you employed overseas as an Appropriated Fund employee AND did you:
  • complete 52 weeks of creditable overseas service in an appropriated fund position(s) as a family member during the time you accompanied a sponsor officially assigned to an overseas area; AND
  • receive a fully successful or better (or equivalent) performance rating; AND
  • return to the United States to resume residence less than 3 years ago?
For more information, review USAJOBS Former Overseas Employees resources.

To verify your eligibility, you must submit a copy of your latest Notification of Personnel Action, Standard Form 50, and performance appraisal.
(limit characters)
7. Were you formerly employed as a Federal civilian employee on a permanent competitive appointment or did you obtain career-conditional status (and are within 3 years of the date of separation or are a preference eligible) AND can you respond "yes" to at least one of the two below statements?
  • The grade level or at least one of the grade levels I am applying for is higher than I have previously held? 
  • The stated full performance level of this position is at a higher grade level than any of my previous position's stated full performance level(s)?
OR

Are you currently employed as a Federal civilian employee in the Competitive Service AND can you respond "yes" to at least one of the two below statements?
  • The grade level or at least one of the grade levels I am applying for is higher than I have previously held or currently hold? 
  • The stated full performance level of this position is at a higher grade level than any of my previous or current position's stated full performance level(s)? 
To verify your eligibility as a current or former Federal civilian employee, you must submit a copy of your Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your permanent, competitive status. Your SF-50 should document how you meet the above requirements including grade levels and full performance levels of current/past positions. You may need to submit more than one SF-50. Your SF-50 (or equivalent personnel action form) must also reflect:
  • career or career-conditional (Tenure field is 1 or 2); AND
  • status in the competitive service (Position Occupied field is 1).
(limit characters)
8. Have you completed at least 1 year of continuous service immediately before separation from one or more nontemporary Foreign Service appointments; AND, your separation from a Foreign Service career-type appointment occurred in the last 3 years (individuals entitled to veteran's preference do not need to meet this 3-year requirement)?
 
-OR-
 
Have you completed at least 3 years of substantially continuous service under one or more nontemporary appointments in the Foreign Service immediately before separation from an unlimited, career-type appointment in that Service?
 
-OR-
 
Are you a current or former limited non-career appointee with the Foreign Service and have at least 48 months of continuous service, a performance rating of satisfactory or better, and if a former employee, no more than a one year break in service since your qualifying appointment?
 
To verify your eligibility, you must submit a copy of your Notification of Personnel Action, Standard Form 50 (SF-50) reflecting your nontemporary status. If you are outside of the 3-year requirement but are entitled to veteran's preference, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service.
(limit characters)
9. Are you a current or former federal employee displaced from a position in a federal agency other than the agency hiring for this position?

If yes, confirm:
  • you are located in the same local commuting area of the vacancy; AND,
  • you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
  • you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
  • your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.

To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
(limit characters)
10. Are you a current or former employee of a land management agency (Forest Service; Bureau of Land Management; National Park Service; Fish and Wildlife Service; Bureau of Indian Affairs; or Bureau of Reclamation) who:
  • was originally hired to a time-limited position under a competitive appointment; AND,
  • served one or more time-limited appointments at a land management agency for a period totaling more than 24 months without a break in service of two or more years; AND,
  • performed at an acceptable level of service during each period of service; AND,
  • if no longer employed by the land management agency, have been separated for no more than two years, and departed that position in good standing.
To verify your eligibility, you must provide a copy of all Notification of Personnel Actions, Standard Form 50s (SF-50) and performance appraisals that demonstrates you meet all the requirements outlined in the Land Management Workforce Flexibility Act.
(limit characters)
11. Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past twelve months?

-OR-

Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past 36 months and is requesting an extension of your non-competitive eligibility due to your military service, status as a full-time student or other experience related to this position?

-OR-

Are you a current or former Peace Corps employee who has completed at least 36 months of continuous service and has been separated from the Peace Corps for less than three years?

To verify your eligibility, you must submit a copy of your description of service or other proof of non-competitive eligibility. If you are a former Peace Corps volunteer or VISTA member who is requesting an extension of your non-competitive eligibility, please also provide the necessary documentation to support your request.
(limit characters)
12. Are you a current Excepted Service employee of a Federal Agency that has a valid interchange agreement with the Office of Personnel Management?
 
For more information, review Interchange Agreements with Other Merit Systems

-OR-

Are you a current:
  • Postal Career Service Employee;
  • Postal Rate Commission Employee;
  • Government Accountability Office (GAO) Employee; or,
  • Administrative Office of the U.S. Courts Employee? 
-OR-

Are you eligible under another Miscellaneous Authority Not Regulated by U.S. Office of Personnel Management?

For more information, review Miscellaneous Authorities Not Regulated By U.S. Office of Personnel Management.

To verify your eligibility, you must submit a copy of your Notification of Personnel Action, Standard Form (SF-50) and/or other documentation reflecting your status and eligibility.
(limit characters)
13. Are you a veteran whose latest discharge was under honorable conditions AND you:
  • served three or more years of continuous active duty service in the military (Note: if released shortly before completing a 3-year tour, you are considered to meet the eligibility); OR,
  • are entitled to veterans' preference?
For more information, review USAJOBS Veterans resources.

To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of service which includes character of service.
(limit characters)
14. Do you have an intellectual disability, severe physical disability or psychiatric disability that makes you eligible for Schedule A hiring authority?

For more information, review USAJOBS Individuals with Disabilities resources.

To verify your eligibility, you must provide "proof of a disability" documentation signed and dated by your doctor, a licensed medical professional, a licensed vocational rehabilitation specialist, or any Federal, state, or local agency that issues or provides disability benefits; i.e., certification that you are an individual with an intellectual disability, severe physical disability or psychiatric disability, and can be considered for employment under the Schedule A hiring authority 5 CFR 213.3102(u).
(limit characters)
15. Are you a veteran who separated from active duty under honorable conditions AND you:
  • recently separated (within the past 3 years);
  • are a disabled veteran;
  • served on active duty in the Armed Forces during a war, or in a campaign or expedition for which a campaign badge has been authorized; OR,
  • received an Armed Forces Service Medal?
For more information, review USAJOBS Veterans resources.

To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15. Note: VRA applies to any grade level up to and including a GS-11 or equivalent.
(limit characters)
16. Reasonable Accommodations for taking the online assessments are provided on a case-by-case basis only to qualified individuals with a disability covered by the Rehabilitation Act of 1973, as amended.

Do you have a disability (physical or mental) that you believe will interfere with completing the online assessments and require a Reasonable Accommodation?

(limit characters)
Preferences
1. In the last five years, based on the closing date of this announcement, have you served or are you currently serving as an Executive Branch political, Schedule C, or Non-career SES appointee? You can find out if you have held one of these appointment types by looking at your Standard Form 50s in your Electronic Official Personnel Folder (eOPF), in Section 5 where the legal authorities are listed.
  • A political appointee is an appointment made by the President without confirmation by the Senate (5 CFR 213.3102(c)) OR an assistant position to a top-level federal official if filled by a person designated by the President as a White House Fellow (5 CFR 213.3102(z)).
  • A Schedule C appointee occupies a position excepted from the competitive service by the President, or by the Director of OPM, because of the confidential or policy-determining nature of the position duties (5 CFR 213.3301 and 5 CFR 213.3302).
  • A Non-career SES appointee is approved by the White House and serves at the pleasure of the appointing official without time limitations (5 CFR 317 Subpart F).
(limit characters)
Assessment 1
Thank you for your interest in the Human Resource Support Assistant (Records Management) position with the Federal government. (limit characters)
1. Carefully read the following descriptions of experience. Select the one that best describes your qualifications as a GS-7 Human Resources Support Assistant (Records Management). Make sure your resume supports your response that you select.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided. (limit characters)
2. Conduct searches for missing documents to ensure the records are completed.
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3. Review files for outdated information to ensure files contain current information.
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4. Oversee separations and transfers of records/files for processing. (limit characters)
5. Maintain a suspense file, and follows through for the return of data. (limit characters)
6. Utilize an automated computer system to establish, issue and locate file inputs and updates file data into a data base management program. (limit characters)
7. Update, logs and tracks requests for personnel actions, performance appraisals and awards and other time sensitive data. (limit characters)
8. Examine manuals and guidelines for appropriate policy procedural guidance on a variety of administrative and operational matters. (limit characters)
9. Prepare special reports related to various personnel programs and activities requiring searching for, locating, abstracting, setting up formats and preparing final form. (limit characters)
10. Proofread written material for proper spelling, grammar, and punctuation.
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11. Proofread written material for proper format and procedural accuracy.
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12. Provide advice on managing and controlling records including proper storage, retrieval, routing of records and files, and disposal. (limit characters)
13. Respond to administrative and program requests, problems and issues being addressed by HR Specialists. (limit characters)
14. Provide advice on managing and controlling records including proper storage, retrieval, routing of records and files, and disposal. (limit characters)