Interior, Bureau of Indian Affairs Logo
Position Title
Facilities Operations Specialist
Agency
Interior, Bureau of Indian Affairs
Announcement Number
ST-23-11945857-CAWZ-DCA Opens in new window
Open Period
Friday, May 26, 2023 to Thursday, June 15, 2023
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1. Do you claim Veterans’ Preference? (limit characters)
2. Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:

• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.

For more information, review the USAJOBS Help Center.

To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
(limit characters)
3. Were you formerly employed as a Federal civilian employee on a permanent competitive appointment or did you obtain career-conditional status (and are within 3 years of the date of separation or are a preference eligible) and have you never held the full performance level of this position?

-OR-

Are you currently employed as a Federal civilian employee in the Competitive Service and have you never held the full performance level of this position?

To verify your eligibility as a current or former Federal civilian employee, you must submit a copy of your Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your permanent, competitive status. Your SF-50 (or equivalent personnel action form) must reflect:

• career or career-conditional (Tenure field is 1 or 2); AND,
• status in the competitive service (Position Occupied field is 1).
 
(limit characters)
4. Are you a veteran who separated from active duty under honorable conditions AND you:

• have a rating by the Department of Veterans Affairs showing a compensable service-connected disability of 30% or more; OR,
• are retired from active military service with a service-connected disability rating of 30% or more?

For more information, review USAJOBS Veterans resources.

To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service, member 4) or other proof of your service which includes character of service. You must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
 
(limit characters)
5. Are you a current, permanent employee with the U.S. Department of Interior?  

To verify your eligibility, you must submit a copy of your Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your permanent, competitive status. Your SF-50 (or equivalent personnel action form) must reflect:
• for career or career-conditional (Tenure field is 1 or 2); AND,
• your status is in the competitive service (Position Occupied field is 1).
(limit characters)
6. Are you a current employee of Indian Affairs (ASIA/BIA/BIE)?  

To verify your eligibility, you must submit a copy of your latest Notification of Personnel Action, Standard Form 50 (SF-50)  reflecting your current status.  
 
(limit characters)
7. This position is subject to the Indian Preference Act of 1934 (25 U.S.C. 472), which affords employment preference to qualified Native American candidates.  Proof of eligibility, in the form of a completed Verification of Indian Preference, BIA - 4432 Form, must be provided with your application by the closing date to be granted such preference.  

Are you claiming Indian Preference, and submitting your BIA-4432 Form?
 
(limit characters)
8. Are you a current or former federal employee displaced from a position in a Federal agency other than the agency hiring for this position? If yes, confirm:

• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.

For more information, review the USAJOBS Help Center.

To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
 
(limit characters)
9. Are you a current or former employee of a land management agency (Forest Service; Bureau of Land Management; National Park Service; Fish and Wildlife Service; Bureau of Indian Affairs; or Bureau of Reclamation) who:
• was originally hired to a time-limited position under a competitive appointment; and,
• served one or more time-limited appointments at a land management agency for a period totaling more than 24 months without a break in service of two or more years; and,
• performed at an acceptable level of service during each period of service; and,
• if no longer employed by the land management agency, have been separated for no more than two years, and departed that position in good standing.

To verify your eligibility, you must provide a copy of your latest Notification of Personnel Action, Standard Form 50 (SF-50) and performance appraisal that demonstrates you meet the requirements outlined in the Land Management Workforce Flexibility Act.
(limit characters)
10. Do you wish to be considered as a Military Spouse?

To be eligible for appointment under this authority, you must be the spouse of one of the following:

Active Duty Spouse

  • Includes all spouses of members of the armed forces on active duty
  • Spouses do not have to relocate with active duty spouse

Based on 100% Disability - As a military spouse, you may be eligible to be considered under this authority if:

  • The military member was retired under Chapter 61 of title 10, United States Code with a 100% disability rating from the military; or
  • Was released from active duty and has a disability rating of 100% from the Department of Veterans' Affairs or the military department.

Note: There is no geographic limitation under this category. You will be required to provide documentation of your spouse's disability.

Based on Service Member's Death - As the military spouse, you may be eligible if the military member was killed while on active duty (it does not have to be combat related), and you have not remarried.

Note: There is no geographic limitation in this category. You will be required to provide documentation on the death of the spouse and your marital status at the time of death.


In order to receive consideration, you must submit documentation showing proof of eligibility. For more information regarding Military Spouse, see here.

(limit characters)
11. Do you meet one of the following Non-Competitive Merit Promotion Eligibilities:

Individual eligible under other non-competitive appointment authorities such as: Veterans Recruitment Authority; Military spouses under E.O. 13473; Certain former overseas employees; Present and former Peace Corps, Vista or Action volunteers; Former White House staff; Present and former Foreign Service officers and employees; Certain National Guard technicians; Schedule A; OPM Interchange Agreement and Other Miscellaneous Authorities.

To verify your eligibility, you must submit supporting documentation. For example, a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service; a copy of your Notification of Personnel Action, Standard Form 50 (SF-50); etc. All required documentation will be outlined in the Job Opportunity Announcement.
(limit characters)
12. Are you currently employed as a Federal civilian employee in the Competitive Service at the same grade level as this position or higher with the same or higher promotion potential?

-OR-

Were you formerly employed as a Federal civilian employee on a permanent competitive appointment or have you obtained career-conditional status (and are within 3 years of the date of separation or are a preference eligible) and have you held the same grade as this position or higher with the same or higher promotion potential?

To verify your eligibility as a current or former Federal civilian employee, you must submit a copy of your Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your permanent, competitive status. Your SF-50 (or equivalent personnel action form) must reflect: 
• career or career-conditional (Tenure field is 1 or 2); AND,
• status in the competitive service (Position Occupied field is 1).
 
(limit characters)
13. Do you have a severe physical, psychiatric or mental disability that qualifies you for a Schedule A Disability appointment?

For more information, review USAJOBS Individuals with Disabilities resources.

To verify your eligibility, you must provide appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
(limit characters)
14. Are you a veteran whose latest discharge was under honorable conditions AND you:

• served three or more years of continuous active duty service in the military (Note: if released shortly before completing a 3-year tour, you are considered to meet the eligibility); OR,

• are entitled to veterans' preference?

For more information, review USAJOBS Veterans resources.

To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of service which includes character of service.
 
(limit characters)
15. Are you a veteran who separated from active duty under honorable conditions AND you:

• recently separated (within the past 3 years);
• are a disabled veteran;
• served on active duty during a war, campaign or expedition; OR,
• received an Armed Forces Service Medal?

For more information, review USAJOBS Veterans resources.

To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
(limit characters)
Preferences
1. Select the lowest grade you are willing to accept for this position. (limit characters)
Assessment 1
INSTRUCTIONS
Thank you for your interest in the Facilities Operations Specialist for the Division of Environmental, Cultural and Safety, Branch of Facilities, GS-1640-09/11 position.  Please answer every question in the questionnaire, failure to answer all questions can affect your eligibility for this position.
(limit characters)
1. Indian Preference
Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification of Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian Preference eligibles that are not currently employed with the Federal service will be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(A)(7).
Are you submitting Form BIA-4432, Verification of Indian Preference for Employment in the Bureau of Indian Affairs, to claim Indian Preference?
Note: You must include your Form BIA-4432. As outlined in the vacancy announcement, this is the ONLY Indian Preference Verification Form that will be accepted.
(limit characters)
Select “Yes” or “No” to the following question(s). (limit characters)
2. Performance
My performance is at an acceptable level and I am not serving under a Notice of Opportunity to Demonstrate Acceptable Performance (NODAP) or equivalent.
(limit characters)
3. Driver's License
The incumbent may be required as an incidental duty to operate a government-owned or leased motor vehicle. If selected, you will be required to complete an Incidental Motor Vehicle Operator's Certification Form. Do you possess a valid State Driver's License?
Do you possess a valid State Driver's License?
(limit characters)
INSTRUCTIONS: You are required to carefully answer every question in this questionnaire. If you do not answer all the questions, it can affect your eligibility for this position. (limit characters)
4. Individual Occupational Requirements for Facility Operations Services Series, GS-1640 (Screen Out):
You must meet the Individual Occupational Requirements for the GS-1640 Series. Carefully read the following descriptions below and select the answer that most accurately and specifically describes the education or experience you have that demonstrates how you meet the Individual Occupational Requirements for Facility Operations Specialist, GS-1640. Please note your answer will be verified against the information you provide in your resume and application.
NOTE: If qualifying based on education and/or combination (education & experience), you must submit a complete and legible copy of your official transcript(s) with your application to document academic achievement and to receive credit.
(limit characters)
Instruction: In addition to meeting the Individual Occupational Requirements above, you must also possess or meet the Specialized Experience, Education or combination in the amounts listed below. (limit characters)
5. MINIMUM QUALIFICATIONS FOR FACILITY OPERATIONS SPECIALIST, GS-1640-09
Carefully read the following descriptions. Select one statement that best describes your education and/or experience which demonstrates your ability to work as a Facility Operations Specialist, GS-1640-09 grade level.
Make sure your resume supports the response you select. The education must have been obtained in an accredited college or university and demonstrate the knowledge, skills, and abilities necessary to do the work with major study in engineering, industrial arts, property management, or business administration.
(limit characters)
6. MINIMUM QUALIFICATIONS FOR FACILITY OPERATIONS SPECIALIST, GS-1640-11
Carefully read the following descriptions. Select one statement that best describes your education and/or experience which demonstrates your ability to work as a Facility Operations Specialist, GS-1640-11 grade level.
Make sure your resume supports the response you select. The education must have been obtained in an accredited college or university and demonstrate the knowledge, skills, and abilities necessary to do the work with major study in engineering, industrial arts, property management, or business administration.
(limit characters)
INSTRUCTIONS: For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training in performing the task but have not yet performed it on the job.
  3. I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
  4. I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
  5. I am considered an expert in performing this task. I have supervised performance of this task or I am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.
(limit characters)
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided. (limit characters)
7. Assists in develop analysis' and assessments.
(limit characters)
8. Assist in developing and maintaining a short, intermediate, and long-range facility plan.
(limit characters)
9. Develops and maintains the short, intermediate, and long-range facility plans.
(limit characters)
10. Administer programs for minor maintenance, repair of facilities and for grounds maintenance to include required inspections. (limit characters)
11. Comprehensive knowledge associated with the maintenance, operation/termination, and coordination of physical facilities, utilities, and grounds in compliance with program and environmental requirements.
(limit characters)
12. Ability to conduct studies, analyze findings and make recommendations for improvement to maintenance programs, buildings. or equipment.
(limit characters)
13. Assist in maintaining program for inspection of facilities.
(limit characters)
14. Assist in developing and managing the Facilities Improvement Program for minor construction due to changes in mission, workload, or the introduction of new equipment into the facility.
(limit characters)
15. Assist in preparing and/or processing reports, work orders, and other documentation regarding the maintenance/repair of facilities and utility requirements.
(limit characters)
16. Participate in the development of installation work plans to ensure compliance with facility/program requirements.
(limit characters)
17. Participate in the development of maintenance and repair programs to ensure compliance with facility/program requirements.
(limit characters)
18. Develop and manage the Facilities Improvement Program due to changes in mission, workload, or the introduction of new equipment into the facility.
(limit characters)
19. Programs for and maintains the budget for facilities improvements.
(limit characters)
20. Monitor reports regarding services and submits deficiencies through appropriate channels.
(limit characters)
21. Establish and maintains an environmental program for facilities in accordance with appropriate regulations, policies, and guidelines.
(limit characters)
22. Develop new or revise procedures to provide accurate and up-to-date management advice.
(limit characters)
23. Evaluate existing procedures and/or develop new processes to increase operational efficiencies.
(limit characters)
24. Prepare Scopes of Work, cost estimates, and various staff reports.
(limit characters)
25. Maintain communication and coordination of maintenance and repairs of buildings, custodial services, and grounds maintenance.
(limit characters)
26. Assist in the evaluation of plans, designs and blueprints for new construction or renovations.
(limit characters)
27. Interpret, select, adapt and apply guidelines, precedents, and procedures which relate to the work.
(limit characters)
28. Review requirements from users and coordinates requirements with facilities personnel.
(limit characters)
29. Coordinate with agency/field facility staff, on the justification for programming of facilities funded projects.
(limit characters)
30. Review requirements from users inspects requested work for validation and clarity and coordinates requirements with the facilities engineering personnel for programming and accomplishment.
(limit characters)
31. Accepts completed renovations or facilities for occupancy or use.
(limit characters)
32. Coordinate the maintenance and repairs of buildings, custodial services, and grounds maintenance.
(limit characters)
33. Understanding in structural characteristics and condition of facilities; total maintenance and improvements required to determine extent of repairs and improvements which can be made within budgetary and regulatory regulations.
(limit characters)
34. Comprehensive knowledge, skill, and experience to prevent or alleviate work delays, scheduling conflicts, lack of sufficient materials, or faulty processes.
(limit characters)
35. Review and understand designs and specifications of blueprints.
(limit characters)
36. Evaluate plans and designs for new construction or renovations which require the ability to interpret, select, adapt and apply guidelines, precedents, and procedures.
(limit characters)
37. Participate in meetings with Federal and/or non-Federal stakeholders, such as: federal administrators/employees, contractors, etc.
(limit characters)
38. Convey information to individuals or groups, taking into account the nature of the information (e.g., technical), make clear and convincing presentations of information and data.
(limit characters)
39. Organize and deliver briefings for meetings Federal and/or non-Federal stakeholders, such as: federal administrators, employees, contractors, etc.
(limit characters)
40. Collaborate and communicate with teams and identify procedural issues prior to adverse impacts to the schedule and budget.
(limit characters)
Select “Yes” or “No” to the following question(s). (limit characters)
41. Does EACH separate period of work experience reflect the following information in your resume:
  1. Job Title (Include series and grade, if Federal Job)
  2. Job Duties (Be specific in describing all of your work experience)
  3. Name of Employer and Address (Federal or non-Federal)
  4. Beginning and Ending date including month and year (e.g. June 2007 to April 2008)
  5. Number of hours worked each week
  6. Supervisor's name, email, and phone number
(limit characters)
42. If you are claiming Indian Preference, do you understand a Tribal Certificate of Indian Blood (CIB) cannot be submitted in lieu of a Federal form BIA-4432, Verification of Indian Preference for Employment. Do not submit a Tribal CIB. (limit characters)
43. Did you submit an SF 50, Notification of Personnel Action, to support your equivalent Federal work experience in the resume? (limit characters)
44. I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that responding "No" to this item will result in my not being considered for this position. (limit characters)
APPLICANT RESPONSIBILITY:
It is the applicant's responsibility to verify that information entered, uploaded, or faxed (i.e., resume, veterans or Indian preference documentation, assessment questions and answers, and SF 50s) is received and is accurate.
(limit characters)