Drug Enforcement Administration Logo
Position Title
Executive Staff Assistant (HQ)
Agency
Drug Enforcement Administration
Announcement Number
H-DEA-23-11946571-MP-DFAS Opens in new window
Open Period
Thursday, June 1, 2023 to Monday, June 12, 2023
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1. Do you claim Veterans’ Preference? (limit characters)
2. Are you a current or former employee at certain Land Management agencies under time-limited competitive appointment? 
If you are a current Land Management agency employee, you
Must have initially been hired under competitive examining procedures to this time-limited appointment.
Must have served under 1 or more time-limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years, AND
Must have performed at an acceptable level during each period of service.
If you are a former Land Management agency employee, you
Must have initially been hired under competitive examining procedures to this time-limited appointment.
Must have served under 1 or more time-limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years.
Must have performed at an acceptable level during each period of service.
Must apply for a position covered by these provisions within 2 years after their most recent date of separation AND
Must have been separated, with respect to their most recent separation, for reasons other than misconduct or performance.
 
To verify your eligibility, you must submit your SF-50 and performance rating.  If performance rating is not available, a reference from a supervisor at each employing agency who is able to attest to satisfactory performance is acceptable. 

 
(limit characters)
3. Are you a current or former federal employee displaced from the agency hiring for this position?
If yes, confirm:
• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.

To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50. For more information, review the USAJOBS Help Center.  
(limit characters)
4. Do you meet one of the following Competitive Merit Promotion Eligibilities:
 
• Current Federal or former employees with career or career-conditional appointments in the competitive service that hold, or have held a position at the same or lower grade level with a lower promotion potential as the position being announced; or,
 
• Veterans Employment Opportunity Act (VEOA) eligible (veteran whose latest discharge was under honorable conditions AND you served three or more years of continuous active duty service in the military; OR, are entitled to veterans' preference?
 
To verify your eligibility, you must submit supporting documentation. For example, a copy of your Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your Permanent or Conditional Tenure and Competitive Service status. Your SF-50 should demonstrate your eligibility for consideration, e.g., length of time you have been in your current grade, your highest grade held, your promotion potential/full performance of your current position, and proof of permanent or conditional tenure. Examples of appropriate SF-50s include promotions, within-grade increases and appointments - Award SF-50s will not be accepted. You may need to submit more than one SF-50 to satisfy this requirement. Your SF-50 (or equivalent personnel action form) must reflect:  
  • Career or Career-conditional (Block 24: Tenure field is 1-Permanent or 2 - Conditional);
  • Status in the Competitive Service (Block 34: Position Occupied field is 1- Competitive Service); AND,
  • For current Federal employees, the most recent SF-50 must be dated within the last 52 weeks from the closing date of this vacancy announcement); OR,
  • For former Federal employees, your separation action from federal service.
For VEOA or Veterans Preference: a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. All required documentation will be outlined in the Job Opportunity Announcement.
(limit characters)
5. Are you a current or former federal employee displaced from a position in a Federal agency other than the agency hiring for this position? If yes, confirm:
• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.

For more information, review the USAJOBS Help Center. 

To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
(limit characters)
6. Do you meet one of the following Non-Competitive Merit Promotion Eligibilities:
 
• Current Federal or former employee that hold, or have previously held a career or career-conditional appointment in the competitive service and has held a permanent (non-temporary) position at the same or higher grade level with the same or higher promotion potential as the position being announced; or,

• Disabled veteran receiving 30% or more disability compensation from the VA; or,

• Individual with a severe physical, psychiatric or mental disability that qualifies you for a Schedule A Disability appointment; or
 
• Individual eligible under other non-competitive appointment authorities such as: Military spouses under E.O. 13473; Certain former overseas employees; Present and former Peace Corps, Vista or Action volunteers; Present and former Foreign Service officers and employees; OPM Interchange Agreement and Other Miscellaneous Authorities.
 
To verify your eligibility, you must submit supporting documents. For example, a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service; a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50) dated within the last 52 weeks from the closing date of this vacancy announcement; etc. All required documentation will be outlined in the Job Opportunity Announcement.
(limit characters)
7. Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee?

Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
  • Position title;
  • Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
  • Agency; and,
  • Beginning and ending dates of appointment.

 
(limit characters)
Preferences
1. Select the lowest grade you are willing to accept for this position. (limit characters)
Assessment 1

Thank you for your interest in the Executive Staff Assistant (HQ) GS-301-11/12 Full performance level GS 12 position with the Federal government. Your responses to the questions below will be used in the evaluation of your qualifications for this position. Your resume and application materials must support the level of experience and/or education you claim in this questionnaire. If, after a complete review of your application package, a determination is made that you have overstated your qualifications, you may be rated ineligible for this position.
 
(limit characters)
1. Please select the ONE response that BEST describes the experience that you possess that demonstrates your ability to perform as an Executive Staff Assistant (HQ) GS-11: (limit characters)
2. Please select the ONE response that BEST describes the experience that you possess that demonstrates your ability to perform as a Executive Staff Assistant (HQ) GS-12: (limit characters)
In this part you will respond to questions about your experience as it relates to the position for which you are applying. Carefully review the level descriptions (A to E) listed below. For each task question, choose the level description that best describes your experience and/or training. Your responses must be fully supported within the text of your resume. Failure to properly identify your experience may result in the lowering of your overall score and/or your disqualification for this position.
 
(limit characters)
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided. (limit characters)
3. Serves as the primary administrative business process contact for the organization. (limit characters)
4. Engages with organizations management officials to resolve complex and controversial matters. (limit characters)
5. Provides advise with courtesy and tact to internal and external stakeholders. (limit characters)
6. Establishes schedules and deadlines for reoccurring events essential for completion of timely staff actions. (limit characters)
7. Creates and executes special projects to meet or improve organizational needs. (limit characters)
8. Plans and develops new methods of administrative controls for organizations. (limit characters)
9. Recommends solutions to problems in administrative procedures. (limit characters)
10. Provides clarity to complex guidelines and office procedures. (limit characters)
11. Advises on procedural and documentation requirements for special projects. (limit characters)
12. Prepares and submits administrative reports and documentation using a variety of softwares. (limit characters)
13. Utilize electronic calendar to track office functions such as meetings, tracking logs, action items with suspense dates. (limit characters)
14. Prepares electronic travel arrangements for foreign and domestic travel. (limit characters)
15. Modifies, develops, recommends and implements office policies and procedures. (limit characters)
16. Reviews all formal outgoing correspondence for proper format, grammar, and punctuation in accordance with correspondence guidelines. (limit characters)
17. Prepares briefings, graphs, slides, tables and presentations materials in support of organizational meetings, workshops, and conferences. (limit characters)
Select “Yes” or “No” to the following question(s). (limit characters)
18. Have you received a performance appraisal in one or more of the competencies described for the position?
(limit characters)
Past performance is one of the best indicators of your ability to perform effectively in the competency areas described for this position. Review and select the statement below that describes the PERFORMANCE RECOGNITION you have most recently received.
 
(limit characters)
Select “Yes” or “No” to the following question(s). (limit characters)
19. Have you received a performance appraisal in one or more of the competencies described for the position? (limit characters)
Past performance is one of the best indicators of your ability to perform effectively in the competency areas described for this position. Review and select the statement below that describes the AWARDS you have received within the last year. (limit characters)
Select “Yes” or “No” to the following question(s). (limit characters)
20. Have you received any awards related to one or more of the competencies described for the position. (limit characters)
21. I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled; I may be denied an appointment; or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that I will not be considered for employment if I do not respond "Yes" to this certification item. (limit characters)