USA Staffing

1. GS-12 Choose the answer that best describes your experience:

A. I possess at least one year of specialized experience equivalent to the GS-12 level in federal service providing administrative direction for an organization. Examples of specialized experience include: applying analytical and evaluative methods and techniques to assess the efficiency and effectiveness of organizational and/or program operations, processes, and procedures; assessing attainment of organizational or program objectives; performing budget formulation and execution activities; and supporting human capital activities for an organization.

B. I do not possess the experience described above.

2. Select the response that represents your highest level of experience organizing action items that required coordination and follow up with others.

A. I do not have experience organizing action items that required coordination and follow up with others.

B. I have organized my own priorities to ensure that responses to action items are timely.

C. I have organized action items using an automated tracking system to regularly ensure that documents and action items are completed timely by the responsible party or parties.

D. I have kept actively aware of requests for special action or information and followed up with responsible personnel to ensure a timely and appropriate response.

E. I have regularly coordinated and collected responses from other offices in response to action items. I summarized responses received and ensured that the supervisor had necessary and relevant background information and materials.

F. I have regularly anticipated action items that could result from meetings or electronic mail traffic. I notified the relevant parties or offices that may be tasked with action. I coordinated the receipt of information, followed up to ensure information was received timely, and informed the supervisor of my actions.

3. Select the response that best describes your highest level of experience allocating resources within the organization.

A. I do not have experience allocating resources within the organization.

B. I have allocated resources to the appropriate areas upon request from my supervisor.

C. I have independently responded to requests from employees in need of additional resources and assigned them accordingly.

D. I have requested information from employees regarding current resources and the need for resources in the future. I then allocated resources based on relative need.

E. I have independently run queries to monitor the progress of projects and anticipated any financial or resource issues.

4. Select the response that best describes your highest level of experience performing administrative and management responsibilities.

A. I have ensured that all personnel, including Federal and contractor staff, adhered to the established policies and procedures within an office.

B. I have been responsible for drafting new polices and procedures regarding administrative operations and submitting them for supervisory approval.

C. I have been responsible for developing and implementing administrative and operational policies and procedures for an office; and have been responsible for ensuring that existing policies and procedures are adhered to.

D. I do not have this type of experience.

5. Select the response that describes your highest level of experience evaluating administrative processes using analytical techniques to recommend solutions.

A. I have conducted studies or reviews of administrative processes.

B. I have conducted studies or reviews of administrative processes and recommended solutions.

C. I have conducted literature searches to find and recommend solutions for an administrative process.

D. I have developed and implemented standard operating procedures that improved a process.

E. I have determined the impact of a process change and advised management officials of the options and alternatives to dealing with the process change.

F. I designed a process change and presented it to management officials.

G. I have calculated the operational risks of a new process and presented it to management officials.

H. I have evaluated administrative processes using analytical techniques but have not yet used that analysis to make any recommendations.

I. I have analyzed administrative processes using analytical techniques not listed here and recommended new solutions.

J. I have not analyzed processes using analytical techniques.

6. Indicate which of the following experience you have with forecasting the budgetary needs of an office.

A. Developing an office budget

B. Monitoring and managing an office budget

C. Certifying and obligating funds

D. Tracking expenditures

E. Authorizing travel

F. Managing small contracts

G. Analyzing and resolving complex and unusual budgetary operational issues

H. Authorizing the purchase of supplies and equipment

I. I do not have this type of experience

7. Select the response that best describes your highest level of experience managing budgetary information for an organization.

A. I have managed or have detailed involvement in all aspects of budgetary information for an organization. I analyzed yearly and monthly division budgeting and accounting reports to maintain expenditure controls. I examined budget estimates for completeness, accuracy, and conformance with procedures and regulations. I consulted with managers to ensure that budget adjustments were made in accordance with program changes. I reviewed operating budgets to analyze trends affecting budget needs.

B. I have coordinated with others to manage an organization's budget. I received yearly and monthly budgeting and accounting reports to maintain expenditure controls. I assigned employees to review budget estimates and ensure they were complete, accurate, and conformed to procedures and regulations. I worked with others to review operating budgets to analyze trends affecting budget needs.

C. I have primarily delegated budget preparation to my direct reports. I provided advice and technical assistance with cost analysis, fiscal allocation, and budget preparation, but was not involved with the distribution of funds.

D. I have little to no experience managing an organization's budget.

8. Do you have experience researching, analyzing, and developing solutions for office management problems such as work flow or assignment dilemmas, employee relations issues, and organizational structure failings?

A. Yes

B. No

9. Select the responses that describe your experience overseeing human resources activities for an organization.

A. I have independently assessed the needs of my workforce and implemented recruitment and training strategies to account for any deficiencies.

B. I have experience in independently hiring employees.

C. I have conducted training sessions designed to improve knowledge and skills of employees.

D. Based on instruction from my supervisor, I have recruited and selected employees to fulfill staffing needs.

E. I have coordinated with others to identify weaknesses in my workforce (e.g. skill and knowledge deficiencies, lack of resources) and developed action plans to minimize weaknesses.

F. I have advised management officials on Human Resource policies and procedures.

G. I monitored performance plans and appraisals by ensuring that all staff were given progress reviews at the appropriate time and that appraisals were done in a timely manner.

H. I made recommendations to management officials on performance awards and/or incentive awards for administrative staff.

I. I made recommendations to management officials on training for administrative staff.

J. I do not have this kind of experience.

10. Select the statement that best characterizes your teamwork or collaboration experience.

A. Worked independently and do not have substantial teamwork experience or collaboration experience.

B. Worked in collaboration with a variety of individuals and groups.

C. Lead a team in which I was responsible for coordinating the work of the team, ensuring work was completed on time, negotiating consensus among team members, and communicating progress to managers and supervisors.

D. Collaborated with one or two other colleagues on a discrete project or assignment.

E. I do not have teamwork or collaboration experience.

11. Evaluate your experience as an oral communicator to represent your organization and/or to persuade your senior managers to act on your recommendations.

A. I have presented information orally to my supervisor.

B. I have given presentations to small groups within my organization.

C. I have given presentations to large groups (20 or more) within or outside my organization.

D. I have explained and defended higher-level management policies to my organization.

E. I have represented my organization on corporate or agency-wide teams.

F. I have represented my organization in briefings to higher-level management within the corporation/agency.

G. I have represented my organization in briefings outside the corporation/agency.

H. None of the above.

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