- Position Title
- Records and Information Management Specialist
- Agency
- Patent and Trademark Office
- Announcement Number
- TMCO-OCAO-23-11985407-DE Opens in new window
- Open Period
- Thursday, June 1, 2023 to Wednesday, June 14, 2023
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
- your last performance rating of record is at least fully successful or the equivalent. For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
3.
Are you a current or former Federal employee displaced from a position in a Federal agency other than the agency hiring for this position? If yes, confirm:
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
- your last performance rating of record is at least fully successful or the equivalent. For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
Preferences
1.
Select the lowest grade you are willing to accept for this position.
2.
How did you hear about USPTO Job possibilities? (No Choice Limit)
3.
Have you held a political appointment within the previous five-year period?
4.
If you are a current or former Federal civilian employee, by what agency/office or Department of Commerce bureau are you employed?
5.
If you answered "Other" to the above question, please enter the agency and organization.
Assessment 1
Thank you for your interest in the Records and Information Management Specialist position with the United States Patent and Trademark Office (USPTO). Your resume and the responses you provide will be used to determine if you are among the best qualified for this position. Your responses are subject to verification. Please review your responses for accuracy before you submit your application.
1.
Select the one statement that best describes the experience that you possess that demonstrates your ability to perform the work of a Records and Information Management Specialist at the GS-13 grade level or equivalent in the Federal Service.
2.
Select the one statement that best describes the experience that you possess that demonstrates your ability to perform the work of a Records and Information Management Specialist at the GS-14 grade level or equivalent in the Federal Service.
For each of the following items, select the one statement that most accurately describes your training and experience carrying out each task using the scale provided below.
For each item, select the one response that most accurately describes your current level of experience and capability using the scale below.
3.
Developed and implemented Agency-wide records management programs to monitor the correct retention, transfer, retirement, and disposal of records.
4.
Coordinated the correct invoicing and payment of support services for Agency-wide Records Management Program.
5.
Provided subject matter expert advice on discrepancies between the National Archives and Records Administration (NARA's) expectation of transfer of records.
6.
Directed, coordinated, edited and maintained the National Archives and Records Administration (NARA) approved Agency Records Schedules (CRS) and implements GRS as appropriate.
7.
Provided oversight and direction for managing the processes used to transfer records from an Agency to the Federal Records Center (FRC).
8.
Directed, coordinated and implemented Agency wide records management program, providing advice and records management expertise to Records Management Liaisons and Custodians.
9.
Implemented Agency-wide records and information management practices, disseminating requirements to Agency leadership that encouraged compliance with governing laws and regulations.
10.
Assessed records and information management practices to ensure they support the principles of transparency and the protection of records.
11.
Developed metrics, audits and quality control for and Agency-wide records and information management program and ensured accountability measures were instigated.
12.
Supported an Agency-wide records management and dispositions program in all formats which accessions records to the National Archives and Records Administration (NARA) and correctly destroys temporary records according to federal and Agency guidelines (e.g., textual and electronic).
13.
Prepared, cleared and submitted Records Management Self-Assessment (RMSA), Federal Electronic Records and Email Management Maturity Model Report (FEREM); prepared SAORM Report.
14.
Conducted independent Audits and cross-checked quality of processes and procedures in records management.
15.
Conducted spot checks and developed reports to enable the correct management of Business Unit Records Management File Plans through managing Agency's Records Liaisons and Custodian Program.
16.
Conducted quality control reviews, compliance audits, risk assessments, and surveys to measure program effectiveness.
17.
Conducted spot checks and audits on the correct usage of records schedules and information compliance products for information systems.
18.
Developed, coordinated and implemented an Agency-wide Essential Records Program.
19.
Served as subject matter expert for senior leadership on records and information management for Eagle Horizon or other Continuity of Operations (COOP) Exercises.
20.
Advised Business Unit Records Management Liaisons and Custodians on what essential records to include in the Essential Records Program.
21.
Worked with IT to implement Essential Records Program databases and assessed different methods of accessing Essential Records when the Agency is in the state of Devolution/Reconstitution.
22.
Created, conducted and managed the dissemination of training programs for Business Unit Records Management Liaisons and Custodians on Essential Records.
23.
Developed and implemented Agency-wide records management programs to monitor the correct retention, transfer, retirement, and disposal of records.
24.
Coordinated the correct invoicing and payment of support services for Agency-wide Records Management Program.
25.
Served as the subject matter expert advice between an agency and the National Archives and Records Administration (NARA).
26.
Directed, coordinated, edited and maintained the National Archives and Records Administration (NARA) approved Agency Records Schedules (CRS) and implements GRS as appropriate.
27.
Planned and carried out activities to gather data and develop responses to NARA's oversight and reporting activities.