- Position Title
- Supervisory Administrative Services Manager (HRC Deputy Director)
- Agency
- Veterans Health Administration
- Announcement Number
- CBZY-12141561-23-PJ Opens in new window
- Open Period
- Tuesday, September 26, 2023 to Monday, October 2, 2023
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Are you currently employed by the Department of Veterans Affairs?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
2.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- your grade is equivalent to or below the grade level of the vacancy; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
Preferences
1.
Select the location(s) you want to be considered for. You must choose at least one location.
2.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Resume Reminder- Your resume must include the following information for each job listed:
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
- Job title Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable, for all Federal positions you have held
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
Accuracy of Application Reminder:
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
Assessment 1
Thank you for your interest in the Supervisory Administrative Services Manager position with the Department of Veterans Affairs. Please select the best response to the question(s).
Time-in-Grade Restriction: Current Federal Employees Critical Note: Please provide your most recent SF-50 and your latest Within Grade Increase or Promotion SF-50 as well. The most recent SF-50 allows us to verify your current status, appointment, agency and/or duty station to confirm your Eligibility to Apply. The latest WIGI or Promotion SF-50 allows us to verify Time in Grade (TIG). Without these, we are unable to verify the requirement and you could be deemed unqualified for Time-in-Grade or not providing the proper documentation for us to do so. (If you have not held a GS grade at any time in the past 52 weeks, this question does not apply to you.) For this vacancy, applicants must have held grade GS-13 or higher for at least a year to be eligible for the GS-14 grade level of this position. The grade must have been held in the Federal service but may have been in any occupation. (SF-50s Required)
1.
Time-in-Grade Restriction: Please select the response below that most accurately describes you:
Minimum Qualification Requirements: Carefully read the following descriptions of the required specialized experience. Your resume must support your response. Applicants must have one (1) full year of specialized experience related to this position. This experience must have been equivalent to at least the GS-13 grade level in the Federal Service.
Specialized experience: Examples of specialized experience would typically include but are not limited to: Oversees a comprehensive evaluation of program goals and objectives and makes necessary adjustments to improve delivery of assigned services; Administers a management reporting system which provides appropriate data for decision making in such areas as: workforce planning, organizational improvements, changes in delegations of authority, position management and coordination among the organization's programs and services; Manages accountability relating to budget, manpower, equipment, contractual services, physical facility needs and FTE control; Delegates authority and holds managers responsible for performance of programs and services under their supervision; Develops fiscal year budgetary plans that meet the objectives of current and proposed programs.
ALL APPLICANTS Critical Note: Evidence of specialized experience must be supported by detailed documentation of duties performed in positions held on your resume. You must provide work experience information such as hours per week, salary, and starting/ending dates of employment (month and year format) to establish you have at least 52 weeks one (1) full year of Specialized Experience at or comparable to the required grade level. Failure to provide the required information on your resume to accurately assess your experience may result in being deemed unqualified for this position. Information on building federal resumes can be found at https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/ (https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/)
Specialized experience: Examples of specialized experience would typically include but are not limited to: Oversees a comprehensive evaluation of program goals and objectives and makes necessary adjustments to improve delivery of assigned services; Administers a management reporting system which provides appropriate data for decision making in such areas as: workforce planning, organizational improvements, changes in delegations of authority, position management and coordination among the organization's programs and services; Manages accountability relating to budget, manpower, equipment, contractual services, physical facility needs and FTE control; Delegates authority and holds managers responsible for performance of programs and services under their supervision; Develops fiscal year budgetary plans that meet the objectives of current and proposed programs.
ALL APPLICANTS Critical Note: Evidence of specialized experience must be supported by detailed documentation of duties performed in positions held on your resume. You must provide work experience information such as hours per week, salary, and starting/ending dates of employment (month and year format) to establish you have at least 52 weeks one (1) full year of Specialized Experience at or comparable to the required grade level. Failure to provide the required information on your resume to accurately assess your experience may result in being deemed unqualified for this position. Information on building federal resumes can be found at https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/ (https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/)
2.
Minimum Qualification Requirements: Please select the appropriate answer to each of the following questions based on your experience and/or level of education that demonstrates your ability to perform the duties of this position.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
3.
Determines program goals and objectives, and develops short and long-range plans for achieving them, in conjunction with the overall plans of the MS consistent with the strategic planning process.
4.
Oversees a comprehensive evaluation of program goals and objectives and makes necessary adjustments to improve delivery of assigned services.
5.
Establishes local policy in such areas as program emphasis and operating guidelines.
6.
Administers a system for the development and communication of program policies and procedures in accordance with new or existing rules and regulations, and ensures adherence to them.
7.
Administers a management reporting system which provides appropriate data for decision making in such areas as: workforce planning, organizational improvements; changes in delegations of authority; position management; and coordination among the center's programs and services.
8.
Develops, with the participation of subordinate Deputy Associate Directors (DAD) and managers, fiscal year plans that meet the objectives of current and proposed programs.
9.
Develops a balanced financial plan designed to meet realistic needs of the facility and MS; makes important decisions substantially affecting economy of operations expenses without impairing assigned activities through management assessment, cost effective position management techniques, reorganization, methods improvements, and automation.
10.
Ensures that utilization of available resources is in line with plan or modified through recurring review.
11.
As the accountable official, obtains accomplishments from staff in effective utilization of resources as related to budget, manpower, equipment, contractual services, physical facility needs and FTE control.
12.
Protects integrity of the budget, position management, classification and other processes to ensure compliance with existing regulations.
13.
Prioritizing major work efforts.
14.
Evaluating the performance of the management team.
15.
Giving advice, counsel, or instruction.
16.
Hearing and resolving appropriate complaints and grievances, referring those to the Chief Operations Officer which cannot be resolved at the facility.
17.
Identifying and providing for management development and training needs of key staff members.
Select “Yes” or “No” to the following question(s).
18.
VERIFICATION STATEMENT: Your rating is subject to verification based on the resume, narratives and other relevant documents you submit, and through verification of references as appropriate. Deliberate attempts to falsify information are grounds for non-selection and for termination. In addition, falsifying information on your application can result in your being barred from federal employment. Please choose A to certify that your answers are accurate and complete.