- Position Title
- Administrative Support Assistant (OA)
- Agency
- National Park Service
- Announcement Number
- PW-1549-LABE-24-12199094-DE Opens in new window
- Open Period
- Tuesday, November 21, 2023 to Tuesday, November 28, 2023
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a United States Citizen?
For more information, review Employment of U.S Citizens.
For more information, review Employment of U.S Citizens.
3.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
4.
Are you a current or former federal employee displaced from a position in a Federal agency other than the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
5.
Reasonable Accommodations for taking the online assessments are provided on a case-by-case basis only to qualified individuals with a disability covered by the Rehabilitation Act of 1973, as amended.
Do you have a disability (physical or mental) that you believe will interfere with completing the online assessments and require a Reasonable Accommodation?
Preferences
1.
Select the location(s) you want to be considered for. You must choose at least one location.
2.
Credit will be given for all appropriate qualifying experience. To receive credit for experience, your resume MUST clearly indicate the nature of the duties and responsibilities for each position, starting and ending dates of employment (MUST include beginning and ending month/year e.g., 5/2019-10/2019 or 5/10/2019-10/20/2019), and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the exact hours must be annotated to be able to pro-rate the amount of qualified specialized experience.
Assessment 1
Minimum Qualification Requirements
1.
From the descriptions below, select one response that best describes how your background meets the experience or education requirements for an Administrative Support Assistant (OA), GS-0303-07 position. Read all responses before making your selection. MARK ONLY ONE RESPONSE. If you select more than one response, or leave this question blank you will be rated ineligible. If you do not meet these specialized experience requirements, you will not receive consideration for this position.
YOUR RESUME OR APPLICATION MATERIALS YOU SUBMIT FOR THIS ANNOUNCEMENT MUST SUPPORT THE ANSWER YOU CLAIM UNDER THIS AND OTHER QUESTIONS. IF NOT, YOU WILL BE FOUND NOT QUALIFIED OR YOUR SCORE WILL BE LOWERED.
YOUR RESUME OR APPLICATION MATERIALS YOU SUBMIT FOR THIS ANNOUNCEMENT MUST SUPPORT THE ANSWER YOU CLAIM UNDER THIS AND OTHER QUESTIONS. IF NOT, YOU WILL BE FOUND NOT QUALIFIED OR YOUR SCORE WILL BE LOWERED.
2.
The duties of this position require the applicant to have the ability to type at least 40 words per minute. From the descriptions below, select the one response that best describes your typing ability. Read all responses before making your selection. MARK ONLY ONE RESPONSE. If you select more than one response, or leave this question blank you will be rated ineligible.
For the questions below, please select from A through E to indicate the skill level that you possess for each task listed. The questions were developed based on the knowledge, skills, abilities, and competencies needed to perform the work of this position.
Be sure to describe your experience that supports your answers to the questions below, in your resume or application materials. It is important that your application package submitted, including a resume or application form, clearly shows how you possess the experience and skills levels you claim in this questionnaire. Each of your responses must be clearly supported by your education, training, and/or specific work experience you describe in your application packet submitted for this position (application form or resume, transcripts, list and description of training completed and/or other items you submit). If not, your score will be lowered or you will be found not qualified. The information you provide will be verified. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for rating you ineligible, not hiring you, or for firing you after you begin work.
Ability to use various office automation software programs, tools, and techniques in support of office.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
3.
Use word processing software to create, format, and edit documents, reports, letters, or other correspondence.
4.
Prepare and submit a variety of personnel actions to Human Resources using an automated system such as the Federal Personnel and Payroll System (FPPS) or similar.
5.
Prepare, submit, and amend payroll directly through an automated system such as Quicktime or similar, following payroll regulations.
6.
Prepare travel arrangements, authorizations and vouchers using software programs such as Travel Manager, Concur Travel or similar.
7.
Use Microsoft Outlook and Microsoft Teams or similar electronic calendar programs to coordinate events or meetings.
8.
Use database management programs to enter, record, and track complex information.
Provide support to an office by performing a wide variety of administrative functions.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
9.
Set up and maintain complex paper and electronic filing systems in accordance with established regulations and procedures.
10.
Review travel documents for accuracy and compliance with rules or regulations.
11.
Properly hold and use a credit card for business purposes.
12.
Establish and monitor intra/inter office communication protocols and administrative controls.
13.
Serve as payroll coordinator ensuring accurate and timely submission of time and attendance, proper records management, and oversight of payroll clerks.
14.
Provide input on ways for improving an organization's administrative efficiency.
15.
Serve as an advisor to management on administrative matters providing accurate information in a professional manner.
Ability to communicate orally and demonstrate positive interpersonal skills.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
16.
Explain complex budget, payroll and/or travel information.
17.
Collaborate on administrative matters where there are disagreements on interpretation or applications of rules or guidelines.
18.
Perform as part of a team/group to complete projects.
19.
Brief supervisors and managers on administrative program issues.
20.
Provide orientation training for new staff members and volunteers.
Ability to communicate in writing.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
21.
Ensure correct spelling, grammar, punctuation, and appropriate formatting in written documents.
22.
Review and edit outgoing correspondence for completeness and clarity, and ensure the procedural accuracy, general policy conformity, and factual correctness of the correspondence.
23.
Prepare and submit quarterly reports/information relating to organization activities.
24.
Utilize security procedures and protocols to safeguard sensitive information.
25.
Contribute to writing various items such as technical reports, policy instructions, and/or standard operating procedures for high-level officials or management to improve the efficiency of administrative and clerical functions.
Knowledge of budgetary and procurement procedures and regulations for the allotment and distribution of funds.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
26.
Compile information for budget formulation and execution.
27.
Access automated financial system such as the Accounting Finance System (AFS4) or similar to plan, track, manage, and review financial activity on unit operating accounts.
28.
Provide monthly financial reports to managers reflecting current status of funds authorized, obligated, expended, and balance remaining and provide recommendations to management..
29.
Serve as advisor on procedures for the procurement of goods and services.
30.
Review procurement request for accuracy, completeness, and compliance with regulations.
31.
Update and maintain a variety of reports such as utility costs, fleet management, and proper accountability.
32.
Plan, prepare and administer all types of acquisition documents for supplies, materials, equipment or services.
33.
Provide timely and accurate completion of property inventory and disposal.
34.
Track property acquisitions, transfers, and disposals, and prepares forms to report and sell excess and surplus property.
35.
Research and resolve accounting problems such as erroneous payments, unobligated commitment of funds, and late payments.
Knowledge of human resources policies and procedures.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
36.
Prepare and coordinate requests for personnel actions with a human resources office.
37.
Counsel or assist employees with human resources questions.
38.
Assist selecting officials in preparing recruitment documentation, such as position descriptions, job requirements, and organizational charts.
39.
Process employment documents for new employees through a computer software system.