- Position Title
- Administrative Support Assistant
- Agency
- U.S. Fish and Wildlife Service
- Announcement Number
- R2-24-12212882-SG-DE Opens in new window
- Open Period
- Monday, November 27, 2023 to Friday, December 22, 2023
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a current or former federal employee displaced from the agency hiring for this position?
If yes, confirm:
• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
If yes, confirm:
• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
3.
Are you a current or former federal employee displaced from a position in a Federal agency other than the agency hiring for this position? If yes, confirm:
• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent. For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent. For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
4.
Reasonable Accommodations for taking the online assessments are provided on a case-by-case basis only to qualified individuals with a disability covered by the Rehabilitation Act of 1973, as amended.
Do you have a disability (physical or mental) that you believe will interfere with completing the online assessments and require a Reasonable Accommodation?
5.
Are you a U.S. citizen or national?
Preferences
1.
Select the lowest grade you are willing to accept for this position.
Assessment 1
Minimum Qualifications GS-0303-7
For each question, choose the response that best describes your experience. Mark only one response for each question. Please note that your answers will be verified against the information you provided in your resume or application and information provided by your references.
1.
Select the one response that best describes how you meet the minimum qualifications at the GS-7 grade level. Read all responses before making your selection.
Knowledge of governmental accounting/financial procedures, budget preparation, reporting techniques/requirements and of organizational methods for cost analysis and control.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
2.
Enter financial data into an automated accounting system or spreadsheets and retrieve reports on account and sub-account balances.
3.
Use computer systems or software (e.g., MicroSoft, Excel, etc.) to analyze financial data.
4.
Submit and research payment vouchers/billing invoices in an automated system.
Knowledge of fund accounting, methods, procedures and techniques used in maintaining, balancing, and reconciling multiple natural resource accounts with extensive sub-activity accounts.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
5.
Review a variety of budget and financial data reports and compare them to office records to ensure, appropriate cost structure, availability of funds, or the status of sub-activities.
6.
Track expenditures and obligations, allocate and monitor status of funds, and report on status monthly, or as requested.
7.
Create monthly financial reports to reflect status of funds authorized, obligated, expended and balance remaining.
8.
Use accounting methods and procedures to maintain, balance, and reconcile multiple accounts, adjust discrepancies, and verify accuracy of data.
Knowledge of governmental procurement, and contracting regulations, policy, and procedures.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
9.
Interpret and apply federal procurement regulations and small purchase guidelines.
10.
Complete micro-purchase transactions for supplies, equipment, repairs, and services using government purchase card in compliance with federal acquisition regulations and delegated authority.
11.
Prepare procurement documents for open market, mandatory source purchases, and other contracts and agreements.
12.
Monitor open obligations and contracts and assist with required paperwork for modifications of open contracts, and recovery of unused funding.
Ability to communicate with various audiences to resolve administrative problems, secure services, provide information, etc.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
13.
Assist with all new hires in processing paperwork to ensure accuracy and timely submission.
14.
Work closely with individuals and groups to resolve problems or and make improvements on work-related activities.
15.
Prepare, review, and edit outgoing correspondence for procedural accuracy, clarity, general policy, conformity, and factual correctness using a computer and word processing software program.
16.
Resolve internal and external customer problems, along with team members as needed, to achieve customer satisfaction using listening, communication, and problem solving skills.
17.
Communicate with a variety of individuals to explain technical administrative procedures, regulations and processes.
Knowledge of personnel (Human Resources) functions and procedures, i.e., types of appointments, position description preparation, and position management and ceilings.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
18.
Initiate requests for personnel actions using an automated personnel system, such as the Federal Personnel and Payroll System (FPPS) or other federal or private sector staffing systems.
19.
Provide advice to office staff concerning payroll matters (time and attendance, overtime entitlements, hours of work etc.).
20.
Organize and coordinate work on payroll/time and attendance/leave and human resources activities where numerous tasks are involved.
21.
Communicate time and attendance/leave and human resource information to a variety of individuals within an office.
22.
Perform timekeeping duties using automated payroll system to include entry and coding of time and attendance information according to standard operating procedures and policies.
Minimum Qualifications GS-0303-6
For each question, choose the response that best describes your experience. Mark only one response for each question. Please note that your answers will be verified against the information you provided in your resume or application and information provided by your references.
23.
Minimum qualifications for GS-6.
Knowledge of governmental accounting/financial procedures, reporting techniques/requirements and organizational accounting methods.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
24.
Enter financial data into an automated accounting system or spreadsheets and retrieve reports on account and sub-account balances.
25.
Use computer systems or software (e.g., MicroSoft, Excel, etc.) to analyze financial data.
26.
Submit and research payment vouchers/billing invoices in an automated system.
Knowledge of governmental procurement, property management, and contracting regulations, policies, and procedures.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
27.
Interpret and apply federal procurement regulations and small purchase guidelines.
28.
Complete micro-purchase transactions for supplies, equipment, repairs, and services using government purchase card in compliance with federal acquisition regulations and delegated authority.
29.
Prepare procurement documents for open market, mandatory source purchases, and other contracts and agreements.
30.
Monitor open obligations and contracts and assist with required paperwork for modifications of open contracts, and recovery of unused funding.
Ability to communicate with various audiences to accomplish the multitude of diverse tasks relating to the administrative operation of an office.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
31.
Assist with all new hires in processing paperwork to ensure accuracy and timely submission.
32.
Work closely with individuals and groups to resolve problems or and make improvements on work-related activities.
33.
Prepare, review, and edit outgoing correspondence for procedural accuracy, clarity, general policy, conformity, and factual correctness using a computer and word processing software program.
34.
Resolve internal and external customer problems, along with team members as needed, to achieve customer satisfaction using listening, communication, and problem-solving skills.
35.
Communicate with a variety of individuals to explain technical administrative procedures, regulations and processes.
Knowledge of personnel (i.e., human resources) support functions to provide information, fill out and assist employees with forms, process payroll records, initiate personnel actions, and enter information into an automated system.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
36.
Initiate requests for personnel actions using an automated personnel system, such as the Federal Personnel and Payroll System (FPPS) or other federal or private sector staffing systems.
37.
Provide advice to office staff concerning payroll matters (time and attendance, overtime entitlements, hours of work etc.)
38.
Organize and coordinate work on payroll/time and attendance/leave and human resources activities where numerous tasks are involved.
39.
Communicate time and attendance/leave and human resource information to a variety of individuals within an office.
40.
Perform timekeeping duties using automated payroll system to include entry and coding of time and attendance information according to standard operating procedures and policies.
Certification Statement
41.
I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that responding "No" to this item will result in me not being considered for this position.