- Position Title
- Support Services Supervisor
- Agency
- Forest Service
- Announcement Number
- 24-FS-JC-BOX-12214228-RCT Opens in new window
- Open Period
- Wednesday, November 22, 2023 to Monday, December 11, 2023
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a current USDA employee who meets the definition of a "surplus" or "displaced" employee, in which received official notice that your job is no longer needed or that you will lose your job by Reduction-in-Force (RIF)? If yes, confirm:
• you are located in the same local commuting area as the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
• you are located in the same local commuting area as the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
3.
Are you a current or former federal employee displaced from a position in a Federal agency other than USDA? If yes, confirm:
• you are located in the same local commuting area as the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
• you are located in the same local commuting area as the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
4.
Have you registered for reemployment consideration AND meet one of the below:
• Are you a current or former competitive service USDA employee who will be or was separated by Reduction-In-Force (RIF) and received a rating of satisfactory or above as your last annual performance rating?
OR
• Are you a former USDA competitive service employee who separated due to a compensable injury or disability?
• Are you a current or former competitive service USDA employee who will be or was separated by Reduction-In-Force (RIF) and received a rating of satisfactory or above as your last annual performance rating?
OR
• Are you a former USDA competitive service employee who separated due to a compensable injury or disability?
Preferences
1.
Select the lowest grade you are willing to accept for this position.
2.
Are you a current or former Political appointee, Presidential appointee, and/or non-career Senior Executive Service (SES) appointee?
Conditions of Employment
1.
Do you understand that this is a testing designated position which requires a negative test result for illegal drug use prior to appointment and randomly thereafter?
Assessment 1
This section will be used to determine if you possess the experience needed to qualify for this position. Transcripts must be provided for qualifications based on education.
1.
Select the one statement that best describes the education and/or experience that you possess that demonstrates your ability to perform the
work of a Support Services Specialist at the GS-06 grade level or equivalent pay band in the Federal Service.
work of a Support Services Specialist at the GS-06 grade level or equivalent pay band in the Federal Service.
2.
Select the statement that best reflects your experience and/or education for the GS-7 level. Experience claimed must be supported in your
resume. Transcripts must be provided for qualifications based on education.
resume. Transcripts must be provided for qualifications based on education.
3.
Select the statement that best reflects your experience and/or education for the GS-8 level. Experience claimed must be supported in your
resume. Transcripts must be provided for qualifications based on education.
resume. Transcripts must be provided for qualifications based on education.
For each of the following questions, choose the response that best describes your experience and training. Mark only one response for each question. Please note that your answers will be verified against the information you provide in your resume or application, as well as information provided by your references. Failure to respond to these questions will result in an ineligible rating.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
4.
Prepare forms and letters for review and signature by supervisor to support program management.
5.
Oversees the administration of a student record system, to include records on, placements, terminations, pay, leave, transportation, clothing,
accountability and education and vocation data.
accountability and education and vocation data.
6.
Prepares and assembles documents and information for organizational tracking and reporting purposes.
7.
Handle the receipt, reading, routing, control, and dispatch of incoming correspondence; including mail, cables, faxes, plus routine and
controlled documents to support unit communication needs.
controlled documents to support unit communication needs.
8.
Perform automated records management with attention to data and record regulatory compliance.
9.
Utilize computer's software package to prepare reports, graphics, spreadsheets, database queries, charts, interoffice mail, etc., to complete
assigned work tasks.
assigned work tasks.
10.
Utilize common office machines and equipment, such as personal computers, copying machines, and fax machines to carry out operational
tasks.
tasks.
11.
Maintains office software programs such as Word, Excel, Powerpoint, Access and Publisher to complete various assigned tasks.
12.
Establish annual operating budget by collecting data to analyze the cost of project proposals, staffing levels and procurement of goods and
services needed to support the unit's objectives.
services needed to support the unit's objectives.
13.
Administer cost effective methods of financial management and accounting practices for procurement activities that support unit's objectives.
14.
Evaluate data and information gathered from invoices and receipts to update and balance the budget.
15.
Perform regular budget updates, corrections and report discrepancies to a supervisor to maintain the unit budget.
16.
Handle procurement requests for office supplies and equipment needed to support unit employees.
17.
Monitor and advice supervisors of cyclical employee human resource actions for employee welfare and assurance of required actions.
18.
Utilize automated systems to initiate personnel requests, annual performance ratings, local recruitment efforts, and new employee orientation
to support unit (or management).
to support unit (or management).
19.
Establishes and communicates guidelines and performance requirements to employees and conducts formal performance reviews.
20.
Demonstrates leadership in establishing and maintaining a work environment that is free from discrimination and creates a sense of inclusion
and support for all employees in the workplace.
and support for all employees in the workplace.
21.
Foster an inclusive workplace where diversity and individual differences are leveraged to achieve the vision and mission of the organization.
22.
Advise unit personnel on applicable laws, regulations, directives, and policies to correctly accomplish administrative tasks relating to
acquisitions, payroll, human resources, agreements, travel, facilities, safety, security, and other related issues.
acquisitions, payroll, human resources, agreements, travel, facilities, safety, security, and other related issues.
23.
Manage administration of student record system, to include records on, placements, terminations, pay, leave, transportation, clothing,
accountability and education and vocation data.
accountability and education and vocation data.
24.
Supervise services to include budget, travel, procurement, property management, records management, liaison, training, and clerical services
to support unit (or management).
to support unit (or management).
25.
Utilize automated systems to initiate personnel requests, annual performance ratings, local recruitment efforts, and new employee orientation
to support unit (or management).
to support unit (or management).
26.
Monitor and advice supervisors of cyclical employee human resource actions for employee welfare and assurance of required actions.
27.
Perform automated records management with attention to data and record regulatory compliance.
28.
Utilize, train and guide use of computer's software package to prepare reports, graphics, spreadsheets, database queries, charts, interoffice
mail, etc., to complete assigned work tasks.
mail, etc., to complete assigned work tasks.
29.
Assign duties for the receipt, reading, routing, control, and dispatch of incoming correspondence; including mail, cables, faxes, plus routine
and controlled documents to support unit communication needs.
and controlled documents to support unit communication needs.
30.
Prepare forms and letters for review and signature by supervisor to support program management.
31.
Ensure outgoing correspondence is checked for spelling, grammar and format style of drafted correspondence to ensure clarity and coherence
of documents.
of documents.
32.
Establish annual operating budget by collecting data to analyze the cost of project proposals, staffing levels and procurement of goods and
services needed to support the unit's objectives.
services needed to support the unit's objectives.
33.
Administer cost effective methods of financial management and accounting practices for procurement activities that support unit's objectives.
34.
Evaluate data and information gathered from invoices and receipts to update and balance the budget.
35.
Perform regular budget updates, corrections and report discrepancies to financial officer to maintain the unit budget.
36.
Supervise the formulation of unit budget, taking into account unit and functional area planning, budget proposals and directives, program/
project costs and regulatory compliance.
project costs and regulatory compliance.
37.
Handle procurement requests for office supplies and equipment needed to support unit employees.
38.
Perform general property management support services to maintain and dispose of equipment to support unit functions.
39.
Perform property inventories, file maintenance, discrepancies reports and related documentation.
40.
Purchase supplies or services for unit using established procurement methods.
41.
Review contract status reports to determine active and inactive purchase orders, inter-agency agreements, or contracts are on file.
42.
Plan the work to be accomplished by assigning work to employees and establishing production or quality standards for the unit's work.
43.
Establish and communicate guidelines and performance requirements to employees including conducting formal performance reviews and
identifying developmental and training needs of employees.
identifying developmental and training needs of employees.
44.
Perform administrative and human resources management functions for the unit such as providing advice, counsel or instruction on both
administrative and work matters.
administrative and work matters.
45.
Your responses to the Announcement and Assessment Questionnaires, along with your resume and all supporting documentation are subject
to evaluation and verification to ensure accuracy. Submitting false information or attempts to falsify information may be grounds for disqualifying
you or for terminating you after you have been hired. Please take this opportunity to review your responses to ensure their accuracy.
to evaluation and verification to ensure accuracy. Submitting false information or attempts to falsify information may be grounds for disqualifying
you or for terminating you after you have been hired. Please take this opportunity to review your responses to ensure their accuracy.
46.
Please select the statement(s) that reflect your educational achievement(s). Transcripts, certificates, or other appropriate documentation must be included with this application to verify GPA, coursework, degree, and/or completion of trade or vocational school program.