- Position Title
- Program Support Assistant
- Agency
- Substance Abuse and Mental Health Services Administration
- Announcement Number
- HHS-SAMHSA-DE-24-12228798 Opens in new window
- Open Period
- Tuesday, December 12, 2023 to Monday, December 18, 2023
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a current or former federal employee displaced from the Department of Health and Human Services? If yes, confirm:
• You are located in the same local commuting area of the vacancy
• Your grade is equivalent to or above the grade level of the vacancy AND
• Your last performance rating of record is at least fully successful or the equivalent.
You will be required to submit supporting documentation to validate your claim of CTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50. For more information, review the USAJOBS Resource Center page (https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ctap/).
• You are located in the same local commuting area of the vacancy
• Your grade is equivalent to or above the grade level of the vacancy AND
• Your last performance rating of record is at least fully successful or the equivalent.
You will be required to submit supporting documentation to validate your claim of CTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50. For more information, review the USAJOBS Resource Center page (https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ctap/).
3.
Are you a current or former federal employee displaced from a position in a federal agency other than the agency hiring for this position?
If yes, confirm:
For more information, review the USAJOBS Resource Center. (https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/)
If yes, confirm:
- you are located in the same local commuting area of the vacancy
- your grade is equivalent to or below the grade level of the vacancy and
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Resource Center. (https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/)
Assessment 1
We will evaluate your resume and responses to this questionnaire to determine if you are among the best qualified for this position. Your responses are subject to verification and must be fully supported by your resume and supporting documents.
1.
From the descriptions below, select the one which best describes your experience and meets the minimum qualification requirements for the Program Support Assistant, GS-0303-09.
For each task in the following groups, choose the statement from the list below that best describes your experience and/or training. Select only one letter for each item. Failure to support your answers to this questionnaire in your resume may result in a lowered score or loss of consideration.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
2.
Develops reports, disseminates information, and collects data and comments on program and administrative management issues.
3.
Develops initial drafts of assigned regular and recurring reports, utilizing prior reports, updated information, and additional guidance provided by the supervisor.
4.
Replies to inquiries to ensure appropriate information in conveyed where incoming questions were vague, incorrect, or incomplete.
5.
Serves as a focal point providing administrative support work for an Office.
6.
Works with other Centers/Offices to resolve conflicting or inconsistent information.
7.
Provides technical support for the office leadership and other staff in gathering information from computer-based services such as the internet, Intranet and various other management, program, and information data bases.
8.
Monitors and tracks fiscal year expenditures for the office to assure the highest level of efficiency and effectiveness in utilizing funds.
9.
Coordinates the purchase of equipment and supplies for the office by ascertaining the needs of staff and consolidating their requests into a single request for the office.
10.
Serves as a Purchase Card cardholder for the organization and has delegated procurement authority to purchase supplies, pay for staff training, etc., in accordance with the organization's Purchase Card guidelines.
11.
Serves as timekeeper for the office, providing technical assistance and guidance to other clerical personnel in matters relating to time and payroll.
12.
Provides technical direction and guidance to program and administrative officials throughout an organization for various administrative management operations procedures/programs.
13.
Recommends revisions to procedures, forms, administrative policies, and methodologies necessary to ensure an effective and orderly implementation of administrative responsibilities.
14.
Evaluates effectiveness of organizational structure as related to respective administrative/clerical program goals and objectives.