USA Staffing

Position Title: Secretary (OA)
Agency: National Oceanic and Atmospheric Administration
Announcement Number: OAR GLERL-24-12381172-DE Opens in new window
Open Period: Tuesday, April 16, 2024 to Tuesday, April 30, 2024

For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.

1. Do you claim Veterans’ Preference?

A. No, I do not claim Veterans' Preference

B. 0-point Sole Survivorship Preference (SSP)

C. 5-point preference based on active duty in the U.S. Armed Forces (TP)

D. 10-point preference for non-compensable disability or Purple Heart (XP)

E. 10-point preference based on a compensable service connected disability of at least 10% but less than 30% (CP)

F. 10 point preference based on widow/widower or parent of a deceased veteran, or spouse or parent of a disabled veteran (XP)

G. 10-point preference based on a compensable service connected disability of 30% or more (CPS)

2. Are you a current Department of Commerce employee who meets the definition of surplus or displaced from a position in the competitive service that makes you eligible under the Career Transition Assistance Plan (CTAP)? If yes, please confirm that you meet all the following eligibility requirements:

This position is in the same local commuting area as the position of record from which you will be separated; and
This position is at a grade level no higher than the grade of the position of record from which you will be separated; and
This position has no greater promotion potential than the position of record from which you will be separated; and
You have a current performance rating of record of at least fully successful or the equivalent; and
You have not yet been separated.

A. Yes

B. No

3. Are you a current or former employee of a Federal agency (other than the Department of Commerce) who meets the definition of displaced from a position in the competitive service that makes you eligible under the Interagency Career Transition Assistance Plan (ICTAP)? If yes, please confirm that you meet all the following eligibility requirements:

This position is in the same local commuting area as the position of record from which you were separated; and
This position is at a grade level no higher than the grade of the position of record from which you were separated; and
This position has no greater promotion potential than the position of record from which you were separated; and
Your last performance rating of record was at least fully successful or the equivalent; and
You were separated from your position of record less than one year ago.

A. Yes

B. No

Please select the responses to the questions below that best describes your experience as it relates to this position.

1. Select the statement that best describes the experience that you possess to perform the work of a Secretary (OA) at the ZS-0318-5 pay band or GS-09 grade level in the Federal service.

A. I have at least one full year (52 weeks) of specialized experience equivalent to at least the next lower pay band ZS-4 or GS-08 grade level in the federal service which includes all of the following: 1) Providing day-to-day office management, administrative and clerical support to staff or management, not limited to making travel arrangement, maintaining calendars and schedules, coordinating meetings and conferences; and 2) Reviewing and preparing various written administrative guidance to include communication protocols, controlled correspondence, policies and procedures.

B. I do not meet the requirements as described above.

Select “Yes” or “No” to the following question(s).

2. Are you able to type at least 40 words per minute?

A. Yes

B. No

3. Select the response that best describes your experience in determining and coordinating a variety of logistical needs for meetings, workshops and conferences.

A. I have not had education, training, or experience in performing this task.

B. I have had education or training in how to perform this task but have not yet performed it on the job.

C. I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

D. I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.

E. I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist or train them in doing this task because of my expertise.

4. Select the response that best describes your experience in screening telephone calls and visitors.

A. I have not had education, training, or experience in performing this task.

B. I have had education or training in how to perform this task but have not yet performed it on the job.

C. I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

D. I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.

5. Do you have the ability to communicate clearly and concisely with others in person, by phone and in written format in responding to inquiries concerning administrative issues?

A. I have not had education, training, or experience in performing this task.

B. I have had education or training in how to perform this task but have not yet performed it on the job.

C. I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

D. I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.

6. Select the response that best describes your experience making travel arrangements and coordinating logistics for senior management and top ranking officials.

A. I have not had education, training, or experience in performing this task.

B. I have had education or training in how to perform this task, but have not yet performed it on the job.

C. I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

D. I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.

7. Identify the tasks that you perform when arranging conferences and meetings.

A. Make reservations; facility, food, services.

B. Notify attendees of arrangements.

C. Prepare and assemble material/handouts.

D. Prepare agenda.

E. Attend, take notes, and prepare minutes.

F. Notify responsible staff of commitments.

G. Make sure that staff commitments are delivered.

H. None of the above.

8. Please select the response(s) that describe your experience in making travel arrangements for senior executives.

A. Prepared domestic travel authorizations (forms and approvals).

B. Prepared international travel authorizations (forms and approvals).

C. Arranged domestic travel reservations (flight, hotel, transportation) and itinerary.

D. Arranged international travel reservations (flight, hotel, transportation) and itinerary.

E. Prepared travel vouchers for local travel.

F. Prepared travel vouchers for domestic travel.

G. Prepared travel vouchers for international travel.

H. Reviewed travel vouchers for accuracy.

I. None of the above.

9. Please select the responses that best describe your experience performing various administrative duties.

A. Travel.

B. Purchasing supplies and services for an office.

C. Timekeeping.

D. Using a purchase card.

E. Records management.

F. Tracking systems.

G. Requisitioning office supplies maintenance and equipment.

H. Preparing and reviewing outgoing correspondence.

I. I do not have or do not meet any of the choices above.

10. Select the response that best describes your experience maintaining a filing system using proper records management procedures.

A. I have not had education, training, or experience in performing this task.

B. I have had education or training in how to perform this task, but have not yet performed it on the job.

C. I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

D. I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.

11. Identify the following areas in which you have experience, in order to enhance the administrative and programmatic aspects of office operations. (Select all that apply):

A. Analyzing and reviewing procedures and controls.

B. Developing standard operating procedures.

C. Training and assisting staff in compliance with procedures.

D. Advising program managers on methods and procedures.

E. None of the above.

12. Select the response that best describes your experience maintaining a correspondence control system, which assured that deadlines were met.

A. I have not had education, training, or experience in performing this task.

B. I have had education or training in how to perform this task, but have not yet performed it on the job.

C. I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

D. I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.

13. Select the response that best describes your experience reviewing outgoing correspondence, reports and administrative documents for accuracy in accordance with established organization policy and procedures.

A. I have not had education, training, or experience in performing this task.

B. I have had education or training in how to perform this task, but have not yet performed it on the job.

C. I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

D. I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.

Select “Yes” or “No” to the following question(s).

14. I certify, to the best of my knowledge, that all the information in my application is true, and that I have truthfully and accurately represented my work experience, knowledge, skills, abilities and education. I understand that providing false or fraudulent information may be grounds for not hiring me or for firing me after I begin work. I also certify that I have read the entire vacancy announcement; that I have reviewed my answers to the eligibility questions for accuracy; and that I understand what supporting documentation, if any, is required for submission and when it's due.

A. Yes

B. No

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