- Position Title
- Supervisory Medical Records Administration Specialist
- Agency
- Indian Health Service
- Announcement Number
- IHS-24-GP12386196-DE Opens in new window
- Open Period
- Wednesday, January 8, 2025 to Wednesday, January 7, 2026
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
- you are located in the same local commuting area of the vacancy
- your grade is equivalent to or below the grade level of the vacancy AND
- your last performance rating of record is at least fully successful or the equivalent.
3.
Are you a recipient of the Indian Health Care Improvement Act (IHCIA) Health Profession Scholarship authorized under Public Law 94-437?
If yes, confirm:
If yes, confirm:
- You have completed or will be completing the requirements of the approved health profession program within the established timeframe
- Meet all eligibility criteria
- Entitled to a one-time priority referral/selection to fulfill their obligation to provide public service
4.
Are you an American Indian/Alaska Native who is enrolled in a federally recognized tribe as defined by the Secretary of Interior? The Indian Health Service gives qualified American Indian/Alaska Natives preference when filling vacancies in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472), with approved exceptions.
If eligible, submit a copy of your Bureau of Indian Affairs Form 4432, "Verification of Indian preference for employment in the Bureau of Indian Affairs and the Indian Health Service," that has been completed by authorized tribal or BIA Officials. For more information, review the IHS Indian Preference guidelines: http://www.ihs.gov/jobs/permanentDocs/indianpreference.pdf.
If eligible, submit a copy of your Bureau of Indian Affairs Form 4432, "Verification of Indian preference for employment in the Bureau of Indian Affairs and the Indian Health Service," that has been completed by authorized tribal or BIA Officials. For more information, review the IHS Indian Preference guidelines: http://www.ihs.gov/jobs/permanentDocs/indianpreference.pdf.
5.
Are you a current or former federal employee displaced from a position in a federal agency other than the agency hiring for this position?
If yes, confirm:
If yes, confirm:
- you are located in the same local commuting area of the vacancy
- your grade is equivalent to or below the grade level of the vacancy and
- your last performance rating of record is at least fully successful or the equivalent.
6.
Do you have a severe physical, psychiatric or mental disability that qualifies you for Schedule A Disability appointments?
If eligible, provide proof of disability with appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
For more information, review USAJOBS Individuals with Disabilities resources.
If eligible, provide proof of disability with appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
For more information, review USAJOBS Individuals with Disabilities resources.
Assessment 1
Thank you for your interest in this Medical Records Administration Specialist position with the Indian Health Service.
We will evaluate your resume and your responses to this Assessment Questionnaire to determine if you are among the best qualified for this position. Your responses are subject to verification. Please review your responses for accuracy before you submit this questionnaire.
SECTION I. MINIMUM QUALIFICATIONS AND FACTORS.
We will evaluate your resume and your responses to this Assessment Questionnaire to determine if you are among the best qualified for this position. Your responses are subject to verification. Please review your responses for accuracy before you submit this questionnaire.
SECTION I. MINIMUM QUALIFICATIONS AND FACTORS.
1.
Minimum Qualification, GS-12, Medical Records Administration Specialist From the descriptions below, select the response that best describes your experience which demonstrates your ability to perform the work of this position at the GS-12. Select only one response and do not leave blank.
Select “Yes” or “No” to the following question(s).
2.
Quality Ranking Factor:
I am a Registered Health Information Administrator (RHIA) (Please select Yes or No. If select "Yes" please provide a copy of this certificate during the application process)
I am a Registered Health Information Administrator (RHIA) (Please select Yes or No. If select "Yes" please provide a copy of this certificate during the application process)
3.
Quality Ranking Factor:
I am certified as a Registered Health Information Technician (RHIT) (Please select Yes or No. If select "Yes" please provide a copy of this certificate during the application process)
I am certified as a Registered Health Information Technician (RHIT) (Please select Yes or No. If select "Yes" please provide a copy of this certificate during the application process)
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
4.
Implement an Electronic Health Records (EHR) system.
5.
Maintain an Electronic Health Record system for a medical facility.
6.
Improve performance of department by reducing the number of delinquent medical records, eliminating instances of inadequate provider documentation and ensuring the appropriate selection of Current Procedural Terminology (CPT) Evaluation and Management codes.
7.
Analyze Medical Records to insure compliance with accreditation standards, such as TJC (The Joint Commission).
8.
Advise administrative, medical and other professional staff members on all phases of health information management including ICD-9-/CPT coding for reimbursement purposes.
9.
Compile inpatient and/or outpatient medical record system information for the preparation of recurring reports.
10.
Improve performance of department (i.e., reduce number of delinquent medical records, eliminate instances of inadequate provider documentation, ensure the appropriate selection of codes, etc.) in order to ensure quality services.
11.
Oversee the activities of the Inpatient and Outpatient Records Section of a medical facility.
12.
Ensure staff compliance with the Privacy Act 1974.
13.
Enforce policies and standards that deal with health records and medical documentation.
14.
Provide training to clinical or administrative staff in Health Insurance Portability and Accountability Act (HIPAA).
15.
Apply knowledge of Health Information Technology for Economic and Clinical Health (HITECH) Act to Health Information Management to Provide annual training to staff.
16.
Recognize reference standards for medical, legal and accrediting agency requirements.
17.
Identify trends through data extrapolation to create reports.
18.
Analyze electronic data to improve department or organizational performance.
19.
Analyze the consistencies of Medical Records to ensure compliance with rules and regulations such as the IHCIA-Indian Health Care Improvement Act.
SECTION II. CERTIFICATION OF INFORMATION ACCURACY
As previously explained, your responses in this Assessment Questionnaire are subject to evaluation and verification. Later steps in the selection process are specifically designed to verify your responses. Deliberate attempts to falsify information will be grounds for disqualifying you or for dismissing you from employment following acceptance. Please take this opportunity to review your responses to ensure their accuracy.
As previously explained, your responses in this Assessment Questionnaire are subject to evaluation and verification. Later steps in the selection process are specifically designed to verify your responses. Deliberate attempts to falsify information will be grounds for disqualifying you or for dismissing you from employment following acceptance. Please take this opportunity to review your responses to ensure their accuracy.
20.
I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that responding "No" to this item will result in my not being considered for this position.