- Position Title
- Administrative Support Assistant
- Agency
- U.S. Fish and Wildlife Service
- Announcement Number
- R5-24-12420452-KD-MP Opens in new window
- Open Period
- Friday, June 7, 2024 to Thursday, June 27, 2024
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
You are eligible for this hiring category if you:
(1) The spouse of a member of the Armed Forces serving on active duty for more than 180 days other than for training
-OR-
(2) The spouse of a 100 percent disabled service member injured while on active duty
-OR-
(3) The un-remarried widow or widower of a service member who was killed while performing active duty
Supporting documentation: You are required to submit acceptable documentation of your eligibility for E.O. 13473 which includes:
All military spouses must submit documentation verifying marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage)
AND
If you are married to an active-duty service member, documentation verifying active-duty status
OR
If you are a spouse of a 100% disabled service member, documentation showing the member of the armed forces retired, or was released or discharged from active duty, with a disability rating of 100 percent.
OR
If you are an un-remarried widow or widower of a service member killed while on active duty, documentation showing the member was released or discharged from active duty due to his or her death while on active duty; documentation verifying the member of the armed forces was killed while serving on active duty; documentation verifying the widow or widower's marriage to the member of the armed forces (i.e., a marriage license or other legal documentation verifying marriage); and a statement certifying that the individual seeking to use the authority is the un-remarried widow or widower of the service member.
For more information please see OPM's Questions and Answers for Noncompetitive Appointment of Certain Military Spouses.
(1) The spouse of a member of the Armed Forces serving on active duty for more than 180 days other than for training
-OR-
(2) The spouse of a 100 percent disabled service member injured while on active duty
-OR-
(3) The un-remarried widow or widower of a service member who was killed while performing active duty
Supporting documentation: You are required to submit acceptable documentation of your eligibility for E.O. 13473 which includes:
All military spouses must submit documentation verifying marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage)
AND
If you are married to an active-duty service member, documentation verifying active-duty status
OR
If you are a spouse of a 100% disabled service member, documentation showing the member of the armed forces retired, or was released or discharged from active duty, with a disability rating of 100 percent.
OR
If you are an un-remarried widow or widower of a service member killed while on active duty, documentation showing the member was released or discharged from active duty due to his or her death while on active duty; documentation verifying the member of the armed forces was killed while serving on active duty; documentation verifying the widow or widower's marriage to the member of the armed forces (i.e., a marriage license or other legal documentation verifying marriage); and a statement certifying that the individual seeking to use the authority is the un-remarried widow or widower of the service member.
For more information please see OPM's Questions and Answers for Noncompetitive Appointment of Certain Military Spouses.
3.
Are you a current or former federal employee displaced from the agency hiring for this position?
If yes, confirm:
• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
If yes, confirm:
• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
4.
Please select YES to this eligibility if you are ANY of the options below:
- A Current or Former Federal Employee who has held or currently holds a career or career conditional appointment in the competitive service and has never held the full performance level of the position being announced. OR
- Veterans Employment Opportunity Act (VEOA) Eligible
5.
Are you a current or former federal employee displaced from a position in a Federal agency other than the agency hiring for this position? If yes, confirm:
• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent. For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
• you are located in the same local commuting area of the vacancy; AND,
• you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
• you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
• your last performance rating of record is at least fully successful or the equivalent. For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
6.
Are you a current or former employee of a Land Management Agency and are serving or served under a time-limited competitive service appointment? You may be eligible to compete under the Land Management Workforce Flexibility Act, P.L. 114-47.
Current land management agency appointees must have initially been hired under competitive procedures for a time-limited appointment; must have served under one or more time-limited appointments by a land management agency for a period totaling more than 24 months without a break in service of two or more years; and must have performed at an acceptable level during each period of service.
Former land management agency employees must have initially been hired under competitive procedures for a time-limited appointment; must have served under one or more time-limited appointments by a land management agency for a period totaling more than 24 months without a break in service of two or more years; and must have performed at an acceptable level during each period of service; must have been separated (with respect to their most recent separation) for reasons other than misconduct or performance, and must apply for a position covered by these provisions within two years of their most recent date of separation.
You must provide documentation showing all required periods of service (All SF-50s) and acceptable performance (performance appraisal ratings or references from supervisors if employed for periods of time too short to require an appraisal.)
Current land management agency appointees must have initially been hired under competitive procedures for a time-limited appointment; must have served under one or more time-limited appointments by a land management agency for a period totaling more than 24 months without a break in service of two or more years; and must have performed at an acceptable level during each period of service.
Former land management agency employees must have initially been hired under competitive procedures for a time-limited appointment; must have served under one or more time-limited appointments by a land management agency for a period totaling more than 24 months without a break in service of two or more years; and must have performed at an acceptable level during each period of service; must have been separated (with respect to their most recent separation) for reasons other than misconduct or performance, and must apply for a position covered by these provisions within two years of their most recent date of separation.
You must provide documentation showing all required periods of service (All SF-50s) and acceptable performance (performance appraisal ratings or references from supervisors if employed for periods of time too short to require an appraisal.)
7.
Please select YES to this eligibility if you meet ANY of the eligibilities listed below:
- A Current or Former Federal Employee who has held or currently holds a career or career conditional appointment in the competitive service and has held a permanent (non-temporary) position in the competitive service at the same or higher full performance level as the position being announced
- A Veteran who has a service connected disability of 30% or more
- Certain Overseas Family Members (A family member of a federal employee, or uniformed service member, who has completed 52 weeks of service in a federal position overseas.)
- Peace Corps/VISTA Eligible
- A Foreign Service Employee
- Miscellaneous Authorities not regulated by OPM (Postal Career Service Employee; Postal Rate Commission Employee; Government Accountability Office (GAO) Employee; Administrative Office of the U.S. Courts Employee)
- DOI or FWS Authorities not regulated by OPM (e.g. Directorate Fellowship Program, Resource Assistants)
- Interchange agreement with other merit systems Eligible
8.
Do you have a severe physical, psychiatric or mental disability that qualifies you for a Schedule A Disability appointment? For more information, review USAJOBS Individuals with Disabilities resources.
To verify your eligibility, you must provide appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
To verify your eligibility, you must provide appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
9.
Please select YES to this eligibility if you are a Public Land Corps (PLC) certificate holder who meets all the requirements below for non-competitive eligibility:
- Served as a qualified youth, ages 16 to 30 years inclusive, or a veteran age 35 or younger, on an appropriate conservation project completing a minimum of 640 hours of satisfactory service that included at least 120 hours on a PLC project as defined in 16 USC 1723(d); and
- Completed the PLC service within the last two (2) years, and
- Possess a copy of the "Certificate of Eligibility for Non-Competitive Hiring Status (PLC)" signed by a bureau PLC Coordinator.
10.
Are you a veteran whose latest discharge was under honorable conditions AND you:
• served three or more years of continuous active duty service in the military (Note: if released shortly before completing a 3-year tour, you are considered to meet the eligibility); OR,
• are entitled to veterans' preference?
For more information, review USAJOBS Veterans resources.
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of service which includes character of service.
• served three or more years of continuous active duty service in the military (Note: if released shortly before completing a 3-year tour, you are considered to meet the eligibility); OR,
• are entitled to veterans' preference?
For more information, review USAJOBS Veterans resources.
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of service which includes character of service.
11.
Are you a veteran who separated from active duty under honorable conditions AND you:
• recently separated (within the past 3 years); OR
• are a disabled veteran; OR
• served on active duty during a war, campaign or expedition; OR,
• received an Armed Forces Service Medal?
NOTE: Eligible veterans may be appointed without competition to positions at any grade level through General Schedule (GS) 11 or equivalent. (The promotion potential of the position is not a factor.)
For more information, review USAJOBS Veterans resources.
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
• recently separated (within the past 3 years); OR
• are a disabled veteran; OR
• served on active duty during a war, campaign or expedition; OR,
• received an Armed Forces Service Medal?
NOTE: Eligible veterans may be appointed without competition to positions at any grade level through General Schedule (GS) 11 or equivalent. (The promotion potential of the position is not a factor.)
For more information, review USAJOBS Veterans resources.
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
Preferences
1.
Select the lowest grade you are willing to accept for this position.
Assessment 1
Minimum Qualifications
For each question, choose the response that best describes your experience and training. Mark only one response for each question. Please note that your answers will be verified against the information you provided in your resume or application and information provided by your references.
1.
Minimum Qualifications GS-05
2.
Minimum Qualifications GS-06
Knowledge and understanding of accounting/financial procedures, reporting techniques/requirements and of accounting methods.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
3.
Participate in sales and/or fee collection and management, including conducting sales, maintaining shift reports, and preparing transmittals for collections of payments.
4.
Assist with tracking and verifying financial obligations, invoices, purchases, and/or vouchers.
5.
Use an automated financial system, a budget tracking system, or computer spreadsheets and other software to monitor allocated funds and use and rate of expenditures.
6.
Assist in reviewing, compiling, developing and preparing budget cost estimates and/or justifications.
Knowledge and understanding of procurement, property management, and contracting regulations, policies, and procedures.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
7.
Prepare and submit requisitions for the procurement of services, supplies and/or equipment, ensuring necessary justification and/or approvals are obtained.
8.
Track procurement requests and ensure materials are received.
9.
Ensure all purchases made using a bankcard comply with all procedures and regulations.
Knowledge of personnel (i.e., human resources) support functions to provide information, fill out and assist employees with forms, process payroll records, initiate personnel actions, and enter information into an automated system.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
10.
Prepare, maintain, and ensure accuracy of time and attendance reports and reconcile leave and payroll problems.
11.
Provide general guidance and assistance to other staff in personnel matters such as health benefits, retirement information, and training programs.
12.
Prepare and/or review travel vouchers for compliance with current guidelines.
13.
Develop and maintain standard procedures for administrative and clerical functions.
Ability to communicate using a variety of techniques to accomplish diverse tasks relating to the administrative operation of an office.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
14.
Work directly with volunteers and/or interns serving in an administrative capacity to provide guidance, training, and support.
15.
Organize and provide accurate and timely information to staff, interns, and volunteers to ensure clear communication with members of the public.
16.
Provides training and oversight to support welcoming and tactful interactions between volunteers, interns, staff and members of the public who may represent a diversity of backgrounds and identities.
17.
Balance and prioritize multiple competing administrative and customer service tasks concurrently, including clerical tasks, public inquiries, and volunteer and staff support requests.
18.
Manage digital and in-person communication including web and social media management, phone calls, e-mails, and in-person requests.
Certification
19.
I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that responding "No" to this item will result in me not being considered for this position.