Veterans Health Administration Logo
Position Title
Supervisory Health System Specialist
Agency
Veterans Health Administration
Announcement Number
CBST-12505711-24-AD Opens in new window
Open Period
Friday, August 23, 2024 to Friday, September 6, 2024
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1. Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.

To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50).  Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted).  Please be aware that award SF-50's do not always include this pertinent information.
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2. Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
  • you are located in the same local commuting area of the vacancy; AND,
  • you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
  • your grade is equivalent to or below the grade level of the vacancy; AND, 
  • your last performance rating of record is at least fully successful or the equivalent.

For more information, review the USAJOBS Help Center.

To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
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3. Are you a Veterans Health Administration employee?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
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Preferences
1. Which of the following items describes your current or recent (within the last five years) political appointee service?

If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
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Resume Reminder - Your resume must include the following information for each job listed:
  • Job title Duties (be as detailed as possible)
  • Month & year start/end dates (e.g. June 2007 to April 2008)
  • Full-time or part-time status (include hours worked per week)
  • Series and Grade, if applicable, for all Federal positions you have held
  • Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages or encrypted, and digitally signed documents linked on your resume or cover letter to determine your qualifications.
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Accuracy of Application Reminder:
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
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2. I authorize my application information being shared with hiring managers for similar positions. I understand this option may not result in further consideration for additional positions nor will it impact my application for this announcement. (limit characters)
If you are basing your qualifications on education (or a combination of education and experience) or if the position requires a college education to qualify, you must submit a copy of your transcripts with your application. (limit characters)
Assessment 1
Thank you for your interest in this position with the Department of Veterans Affairs. Select the appropriate answer to each of the following questions based on your current experience that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience and is subject to verification by investigation. You may be asked to provide specific examples or documentation of experience as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task. (limit characters)
1. Individual Occupational Requirement: Applicants who meet the Individual Occupational Requirements described below are fully qualified for the specified entry grade and must also meet the specialized experience and/or education requirements.
Select the one statement that best describes your experience, education, or combination thereof, that demonstrates you possess the basic requirements to perform this job.
To qualify you must possess one of the following:

Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration.

OR,

Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:
  • Missions, organizations, programs, and requirements of health care delivery systems;
  • Regulations and standards of various regulatory and credentialing groups; and
  • Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.
OR,

Special Provision for Inservice Placement:

Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included:
  • Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements;
  • Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and
  • Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.
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2. In addition to meeting the above Individual Occupational Requirement (IOR), applicants must also meet the experience and/or directly related education relevant to this position.
(Minimum Qualifications)
Select the one statement that best describes the experience you possess that demonstrates your ability to perform the work at the GS-13 level or equivalent pay band in the Federal service.
To qualify at the GS-13 grade, you must have one year of specialized experience equivalent to the GS-12 level or higher.
Specialized Experience:
  • Evaluating, processing, or making recommendations for effective organizational changes;
  • Analyzing and evaluating, on a quantitative or qualitative basis, the effectiveness of programs or operations;
  • Researching and/or analyzing problems, issues, or program requirements;
  • Preparing necessary management data reports used to track performance and goal attainment.; and
  • Facilitating the development of performance and program plans to meet goals.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided. (limit characters)
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided. (limit characters)
3. Responds to the needs of the upper management and other key program officials.
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4. Serve as the Executive Assistant to the upper management official.
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5. Assure data entry is complete and accurate to meet hospital policy and regulation.
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6. Provides full staff assistance on administrative matters affecting patient care and organizational policy, and supports the top management team responsible for planning, organizing, developing, directing, and evaluating operations.
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7. Assist in the development of short and long range goals.
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8. Provides informed decisions to ensure qualified health care professionals are providing appropriate care in appropriate settings.
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9. Represents the managed functions either directly or in conjunction with the service at conferences, meetings, and briefings with staff, organizations, external review boards, and more.
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10. Advises and provides counsel to employees regarding policies, procedures, and directives of management.
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11. Establishes review systems for initiatives, programs, and services that make sure service needs are met.
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12. Review reports from programs, detecting problem areas requiring further investigation.
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13. Provides a high degree of analytical and specialized knowledge of the basic principles and practices related to health care delivery systems.
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14. Makes proposals based on research, analysis and observation to modify or change policies and processes, as well as initiate suggestions for new policies designed to enhance the efficiency of operations.
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15. Provides guidance to clinical management and their staff with regard to hospital inspection agency issues, standards involving the medical staff, personnel matters, credentialing issues, and the tort claims process, etc.
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16. Coordinate meetings which includes preparing agendas, notifying attendees, and providing documents for committee action.
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17. Ensure suspense are met in the time sensitive actions for privileges modification, biennial renewals, temporary limitations or suspensions, and any other time-limited action.
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