Veterans Health Administration Logo
Position Title
Management & Program Analyst
Agency
Veterans Health Administration
Announcement Number
CBZY-12520366-24-AC Opens in new window
Open Period
Wednesday, August 28, 2024 to Monday, September 9, 2024
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1. Are you currently employed by the Department of Veterans Affairs?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.

To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50).  Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted).  Please be aware that award SF-50's do not always include this pertinent information.
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2. Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
  • you are located in the same local commuting area of the vacancy; AND,
  • you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
  • your grade is equivalent to or below the grade level of the vacancy; AND, 
  • your last performance rating of record is at least fully successful or the equivalent.

For more information, review the USAJOBS Help Center.

To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
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3. Are you a current Federal employee in the excepted service in an agency covered by an Interchange Agreement with at least one year of service in that position?  

For more information, review Interchange Agreements with Other Merit Systems

-OR-

Are you a current:
• Postal Career Service Employee;
• Postal Rate Commission Employee;
• Government Accountability Office (GAO) Employee; or,
• Administrative Office of the U.S. Courts Employee?

For more information, review Miscellaneous Authorities Not Regulated By U.S. Office of Personnel Management

To verify your eligibility, you must submit a copy of your Notification of Personnel Action, Standard Form (SF-50) reflecting your status.
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4. Are you currently employed as a civilian employee in the competitive service in a federal agency other than the Department of Veterans Affairs?
 
To verify your eligibility, you must submit a copy of your latest Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form reflecting your permanent, competitive status. Your SF-50 (or equivalent personnel action form) must reflect:
  • career or career-conditional (Tenure field is 1 or 2); AND,
  • your status is in the competitive service (Position Occupied field is 1)
For more information visit here T5 Transfer
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5. Are you a veteran whose latest discharge was under honorable conditions spouse, widow/widower, or parent of a veteran,  AND you:
  • served three or more years of continuous active duty service in the military (NOTE: if released shortly before completing a 3-year tour, you are considered to meet the eligibility); OR,
  • are entitled to veterans' preference; OR,
  • are eligible for derived preference as a spouse, widow/widower, or parent of a veteran?
For more information, review USAJOBS Veterans resources.

To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of service which includes character of service. If applying as a spouse, widow/widower, or parent of a veteran eligible for derived preference you must provide acceptable documentation of your preference eligibility as outlined on the SF-15 form.  *Note current Federal employees must also meet Time-in-Grade requirements.
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Preferences
1. Which of the following items describes your current or recent (within the last five years) political appointee service?

If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
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Your resume must include the following information for each job listed:
  • Job title Duties (be as detailed as possible)
  • Month & year start/end dates (e.g. June 2007 to April 2008)
  • Full-time or part-time status (include hours worked per week)
  • Series and Grade, if applicable, for all Federal positions you have held
  • Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages or encrypted, and digitally signed documents linked on your resume or cover letter to determine your qualifications.
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By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001). (limit characters)
Assessment 1
INSTRUCTIONS: Select the appropriate answer to each of the following questions based on your current level of experience and/or education or training that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience and education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience or education as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). (limit characters)
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. 

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment
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1. GS-14: Please select the response below that most accurately describes your Time-In-Grade. (limit characters)
Select “Yes” or “No” to the following question(s). (limit characters)
2. Specialized Experience: Do you have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization? Examples of specialized experience would typically include but are not limited to the following examples: Mastery of the application of a wide range of qualitative and quantitative analytical and evaluative methods and techniques for the assessment and improvement of assigned responsibilities for effectiveness through the improvement of complex management processes and systems.
Oral and written communication skills which can be used to present to leadership at high level meetings, congressional hearings, and in meetings with other government agencies.
Planning and analyzing administrative operations and work processes and procedures to include program staffing levels, budgeting, and distribution of program services.
Expert knowledge of a broad functional or specialized area of management; skill and experienced judgment in applying and developing criteria or requirements for testing and evaluating new approaches and concepts for major programs on a national scale.
Possesses significant experience in the use of software applications that document, manage, and generate reports on multiple projects and programs; and knowledge of SIM, organizational, and VHA goals and objectives, organizations, programs, missions, and functions to perform comprehensive analysis and studies in assigned functional areas.
Mastery skills in the completion of contracting packages, including performance work statements, cost estimation for the development of independent government cost estimates, acquisition plans, etc., as well as the evaluation of responses to solicitations.
Expert knowledge and ability to prepare and/or review contracting performance work statements (PWS), as well as understand and be able to make recommendations on contract types such as Time and Material (T&M), and Firm Fixed Price (FFP), and funding types such as medical care (0152) or development (0160).
Mastery skill to prepare and track multi-year budgets to include staffing, contracts, travel, training, and education.
Analyze and evaluate operational or planned activities; identify and modify as needed during a project lifecycle; and manage project schedules and risks.
Ability to prepare and/or edit promotional and communication material, prepare and/or evaluate presentations, brief senior VA/VHA leadership and external organizations, and provide comprehensive and analytical responses to internal or external action items or requests for information.
Professional experience in operations, budget, and contract management for an organization or department.
Experience in planning, developing, reporting, and managing an organization or program's multi-million dollar operational budget. This includes quarterly fiscal, and multi-year financial planning for items such as salaries, contracts, supplies, training, and travel.
Professional experience in contract administration principles and practices which includes management of contract procurements, evaluations, awards, and contractor performance.
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3. Selective Placement Factor (SPF) Requirement: Selective placement factors are knowledge, skills, abilities, or special qualifications that are in addition to the minimum requirements in a qualification standard, but are determined to be essential to perform the duties and responsibilities of a particular position. Candidates must possess SPFs to be considered for this position. 

Do you possess a Federal Acquisition Certification for Contracting Officer's Representatives (FAC-COR) Level I or II Certification?
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INSTRUCTIONS: For each task in the following groups, choose the statement from the list below that best describes your experience and/or training. (limit characters)
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided. (limit characters)
4. Directs business operations process improvement activities, including the identification, management and optimization of managerial tools needed to optimize customer requests and deliverables, resource allocation and assignment, and performance tracking. (limit characters)
5. Identifies, develops, and recommends changes in SIM-wide operational procedures, practices, and techniques to accomplish desired results with a broad view toward
obtaining maximum efficiency and effectiveness.
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6. Oversees the integration of managerial tools, including SharePoint, to track operational performance, store and share customer reports and study artifacts, and document operational processes, procedures, and policies effectively and efficiently. (limit characters)
7. Exercises overall responsibility managing, tracking, and monitoring the SIM program budget which includes salaries, contracts, supplies, training, and travel. (limit characters)
8. Exercises delegated authority to set in motion annual and multi-year long and shortrange business, budgetary, fiscal, and operational plans to ensure continuity of business, budget, and financial operations of SIM. (limit characters)
9. Provides senior management officials with authoritative budget advice and interprets the results and needs to those officials. Furnishes reports, correspondence, and fact sheets used by management for the decision-making process. (limit characters)
10. Identifies, develops, and recommends changes in SIM-wide operational procedures, practices, and techniques to accomplish desired results with a broad view toward obtaining maximum efficiency and effectiveness. (limit characters)
11. Develops a comprehensive program operations plan which includes a detailed outline of action items and milestones to executive SIM's strategic plan. (limit characters)
12. Plans and deploys management approved strategic initiatives and organizational processes throughout SIM to successfully support its mission, as well as matters related to business, resource management, organizational and workforce development, diversity and equal opportunity, communications, and core capabilities. (limit characters)
13. Exercises overall responsibility for all SIM contract management functions, which includes attending meetings, and responding to contracting actions when appropriate. (limit characters)
14. Monitors, evaluates, and reports on financial and operational aspects of SIM contracts. Performs contract administration functions and identifies contract requirements. (limit characters)
15. Manages SIM contracts, requiring strategic and on-time planning, and ensures Federal and VA acquisition-compliant packages, while adhering to VA's acquisition processes. Advises on market research techniques and tools to determine acquisition strategies for SIM program requirements, ensuring they are appropriate for a given initiative and considering the Federal and VA solicitation, evaluation, and contract award process as well as VA's annual socioeconomic goals. (limit characters)
16. Fosters collaboration and continuous improvement through the development and maintenance of effective feedback channels and mechanisms to align to the objectives of High Reliability Organizations. (limit characters)
17. Provides the SIM Deputy Executive Director, staff and other VHA and VA business partners with authoritative advice on operational policies and procedures. (limit characters)
18. Establishes guidelines for subordinates based on higher echelon guidance, program requirements, and relationships with the various VHA and VA organizations and associated programs. (limit characters)
Certification of Understanding - Select the appropriate answer to the statement below. Failure to provide an answer will result in your not being considered for this position. (limit characters)
19. I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled; I may be denied an appointment; or I may be removed and debarred from Federal Service (5 C.F.R. part 731). I understand that any information I give may be investigated and that responding "No" or providing no response to this item will result in my not being considered for this position. (limit characters)
RESUME REMINDER- Your resume must include the following information each job listed: Job title; Duties (be as detailed as possible); Month & year start/end dates (e.g. June 2007 to April 2008); Full-time or part-time status (include hours worked per week); Series and Grade, if applicable, for all Federal positions you have held. Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail. Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications. (limit characters)
SF-50 Reminder: If you are a current or former Federal employee an SF-50 (Notification of Personnel Action) showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50's include Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50's at the highest grade held with an effective date more than one year old. Note: You must submit a copy of your most recent notification of personnel action/SF50. Additionally, An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
 
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