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Position Title
Administrative Support Specialist
Agency
U.S. Army Intelligence and Security Command
Announcement Number
WTST244758771431 Opens in new window
Open Period
Friday, October 11, 2024 to Monday, October 21, 2024
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1. Do you claim Veterans’ Preference? (limit characters)
2. Current Army Defense Civilian Intelligence Personnel System (DCIPS) Employee

Do you meet the following?
  • current Department of the Army DCIPS employee; and
  • occupy a permanent position without time limitation.
Supporting documentation:  You are required to submit acceptable proof of your appointment eligibility by submitting a copy of your most recent non-award SF-50, Notice of Personnel Action that reflects "1" or "2" in block 24 (Tenure), "2" in block 34 (Position Occupied), and, if applicable, your highest grade held on a permanent basis along with your application/resume package.

To obtain a copy of SF-50s from employment with the Department of Defense, go to My Biz.
 (limit characters)
3. Current Department of Army Civilian Employees

Department of the Army regulations include several employment categories in the definition of 'Current Department of Army Civilian Employees'. You are eligible in this category if you fall into one of the following:

•  CIVILIAN EMPLOYEES SERVING ON A PERMANENT APPOINTMENT. You must submit a copy of your most recent SF-50, Notification of Personnel Action. Block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a"1." Army employees can access their SF-50 at: MyBiz.

•  CIVILIAN EMPLOYEES SERVING ON AN EXCEPTED SERVICE VETERANS RECRUITMENT APPOINTMENT (VRA).  If you are eligible in this category, you are required to submit an SF-50 showing current Army Excepted Service VRA appointment (block 24 must be a "1" or "2" AND block 34 must be a"2.").

•  CIVILIAN EMPLOYEES SERVING ON AN EXCEPTED SERVICE APPOINTMENT WITH THE DEFENSE CIVILIAN INTELLIGENCE PERSONNEL SYSTEM (DCIPS). This category includes those who have personal career or career-conditional status earned with prior employment in the Competitive Service and/or those eligible under the DCIPS interchange agreement. If you are eligible in either of these categories, you may be required to submit two SF-50s: (1) an SF-50 showing current Army DCIPS employment (block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a"2"), and, if applicable, (2) an SF-50 showing career/ career-conditional employment in the Competitive Service (block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a"1").

•  CIVILIAN EMPLOYEES SERVING ON AN EXCEPTED SERVICE APPOINTMENT WITH THE CYBER EXCEPTED SERVICE. This category ONLY includes those who have personal career or career-conditional status earned with prior employment in the Competitive Service. If you are eligible in this category, you are required to submit two SF-50s: (1) an SF-50 showing current Army CES employment (block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a"2"), and (2) an SF-50 showing career/ career-conditional employment in the Competitive Service (block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a"1").

•  CIVILIAN EMPLOYEES SERVING ON A TEMPORARY OR TERM APPOINTMENT. This category ONLY includes those who have personal career or career-conditional status, earned with prior employment in the Competitive Service. If you are eligible in this category, you are required to submit two SF-50s: (1) an SF-50 showing current Army employment, and (2) an SF-50 showing career/career-conditional employment in the Competitive Service (block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a"1").

•  CURRENT FLEXIBLE LENGTH AND RENEWABLE TERM (FLRT) TECHNICAL APPOINTMENT EMPLOYEES. If you are eligible in this category, you are required to submit an SF-50 showing a current Army Flexible Length Renewable Term Technical appointment with a remark indicating that you are eligible for consideration as a status candidate (block 45 must contain a remark on eligibility as a status candidate under section 1109(b)(1)(B) of the NDAA for FY 2016).

Supporting documentation: You are required to submit the documents which prove you are a current Department of the Army employee in one of the categories described above. To obtain a copy of SF-50s from employment with the Department of Defense, go to My Biz at https://compo.dcpds.cpms.osd.mil/.

Note: The "current Army employee" category does not include permanent Army National Guard employees in the competitive service.

Are you eligible to apply as a Current Department of Army Civilian Employee? (limit characters)
4. Current Department of Defense Employees (Non-Army)

You are eligible in this category if you currently work on a permanent* competitive service civilian appointment in any of the following Department of Defense (DOD) agencies:

•  U.S. Navy
•  U.S. Marine Corps
•  Department of the Air Force
•  Other Department of Defense Agency (e.g., WHS, DLA, DFAS, DISA, DODEA, Defense Commissary, etc.)

Supporting documentation: You are required to submit acceptable documentation of your appointment eligibility, by submitting a copy of your last or most recent SF-50, Notification of Personnel Action, (block 24 must be a "1" or "2" AND block 34 must be a"1"). To obtain a copy of SF-50s from employment with the Department of Defense, go to My Biz at https://compo.dcpds.cpms.osd.mil/.

Note(s):
*If you are currently working on a temporary or term appointment, or you are serving on active duty in the U.S. military service in any of the above agencies, you are NOT eligible for this hiring category unless you are serving on a Flexible Length Renewable Term (FLRT) Technical appointment with a remark indicating that you are eligible for consideration as a status candidate (block 45 must contain a remark on eligibility as a status candidate under section 1109(b)(1)(B) of the NDAA for FY 2016).

If you are currently working for a private sector company performing work related to a contract with a federal agency, you are NOT eligible for this hiring category

Are eligible to apply as a Current Department of Defense Employee (Non-Army)? (limit characters)
5. Current Department of Defense (DoD) Defense Civilian Intelligence Personnel System (DCIPS) Employee (non-Army)

Do you meet the following?

• current Department of Defense (i.e., Air Force, Navy, Marines, DLA, DFAS, DIA, or DoDEA) DCIPS employee; and

• former permanent federal employee who has reappointment eligibility.

Supporting documentation: You are required to submit acceptable proof of your appointment eligibility, by submitting a copy of your most recent SF-50, Notification of Personnel Action, block 24 must be a "1" or "2" AND block 34 must be a "2."
To obtain a copy of SF-50s from employment with the Department of Defense, go to My Biz. (limit characters)
6. Civilian Employees Seeking Employment through the Defense Civilian Intelligence Personnel System (DCIPS) Interchange Agreement
 
This category includes individuals:
 
•  who are current DCIPS employees in pay plan GG who have served continuously for at least one year under a permanent excepted service appointment in any of the Department of Defense (DoD) Components listed in the Interchange Agreement (or have been involuntarily separated from such appointment without personal cause within the preceding year) and are applying for a competitive service General Schedule (GS) position in and among the applicable DoD Components; OR
•  who are current employees in General Schedule (GS) competitive services positions under career or career-conditional appointments in any of the DoD Components listed in the Interchange Agreement, have completed the probationary period required in connection with such an appointment, and are applying to DCIPS positions in and among the applicable DoD Components.
 
Supporting documentation: If you are eligible in this category, you are required to submit an SF-50 showing current DCIPS employment (block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a"2") or an SF-50 showing current GS competitive service employment (block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a"1").
 
Are you eligible under the DCIPS Interchange Agreement? (limit characters)
7. Non-Department of Defense (DoD) Transfer

This category includes competitive service, career or career-conditional employees of federal agencies other than the Department of Defense (e.g., Dept of Labor, VA). 

Supporting documentation: You are required to submit acceptable documentation of your appointment eligibility, by submitting a copy of your last or most recent SF-50, Notification of Personnel Action, (block 24 must be a "1" or "2" AND block 34 must be a"1").

*If you are currently working on a temporary or term appointment, or are serving on active duty in the U.S. military service, you are NOT eligible for this hiring category.
*If you are currently working for a private sector company performing work related to a contract with a federal agency, you are NOT eligible for this hiring category.

Are you applying to transfer from a federal agency other than the DoD? (limit characters)
8. Prior Federal Service Employee

Do you meet the following?
  • former Federal service employee who attained permanent status (block 24 of SF-50 indicates either 1-Permanent or 2-Conditional); and
  • successfully completed either a Probationary or Trial Period; and
  • was not removed from Federal service for cause.
Supporting Documentation: You are required to submit acceptable proof of your appointment eligibility by submitting a copy of the SF-50, Notice of Personnel Action, you received upon separation from Federal employment that reflects "1" or "2" in block 24 (Tenure) along with your application/resume package.
 (limit characters)
9. Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible

I am an MR or NG Reserve Technician who will lose or has lost my military membership through no fault of my own after completing at least 15 years of technician service and a minimum of 20 years of service creditable for non-regular retirement.  I am exercising my preferen­ce eligibility to DoD positions within my local commuting area in accordance with Section 3329(b) of Title 5, U.S.C.  This preference eligibility is valid for 1 year after separation. 

NOTE: By using this eligibility, you certify that you have not obtained permanent Federal employment, nor have you accepted or declined a PPP job offer.

Supporting Documentation: If you indicate "yes" to this question, you must submit a copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist and copies of the appropriate documentation, such as the notification letter you received showing you are no longer eligible for military or NG membership (through no fault of your own) and that you have completed at least 15 years of technician service and a minimum of 20 years of service creditable for non-regular retirement. 

Are you a Priority Placement Program (PPP) DoD Military Reserve (MR) and National Guard (NG) Technician Eligible?

  (limit characters)
10. Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Preference Eligible Technician Receiving Disability Retirement

I am an MR or NG Technician who will be or has been involuntarily medically retired due to a service-connected medical disability that disqualifies me from military membership or from holding my required military grade, and have applied for or am receiving a disability retirement annuity.  I am exercising my preference eligibility to DoD positions within my local commuting area.  I understand that the position for which I am applying must be at the same grade or equivalent level, tenure, and work schedule as the position held currently or upon separation. 

NOTE: By using this eligibility, you certify that you have not obtained permanent Federal employment, nor have you accepted or declined a PPP job offer.

Supporting Documentation: If you indicate "yes" to this question, you must submit a copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist and copies of the appropriate documentation, such as the notification letter you received that states you are no longer eligible for Reserve membership due to a service-connected disability. 

Are you a Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Preference Eligible Technician Receiving Disability Retirement?

  (limit characters)
11. Priority Placement Program, DoD Retained Grade Preference Eligible

I am currently on retained grade based on receiving a written RIF notification letter of a change to lower grade, or a notification letter of a classification downgrade dated within the last 2 years.  I am exercising my preference eligibility to DoD positions within my local commuting area. 

NOTE:  By using this eligibility, you certify that you have not accepted permanent Federal employment at your retained grade, nor have you accepted or declined a PPP job offer.

Supporting Documentation:  If you indicate "yes" for this statement, you must submit a copy of the Retained Grade PPP Self-Certification Checklist and copies of the appropriate documentation, such as a RIF change-to-lower-grade notice, and an SF-50 reflecting your RIF change to lower grade. 

Are you a Priority Placement Program, DoD Retained Grade Preference Eligible? (limit characters)
Conditions of Employment
This position has requirements which must be met prior to employment and conditions for continued employment. Your answers to the questions in this section will indicate your understanding of, and acceptance of, these requirements and conditions. (limit characters)
1. This is a Title 10 Excepted Service position covered by the Defense Civilian Intelligence Personnel System (DCIPS). Appointment to this position does not confer competitive status. Prior to appointment applicants are required to sign a statement indicating they understand the conditions of employment or assignment to the position and acknowledge the consequences of failing to meet and maintain those required conditions. Are you willing to sign a Statement of Understanding and agree to the requirements of a DCIPS position? (limit characters)
2. Appointment to this position is subject to a two year trial period unless the appointee has previously met the requirements as described in DoDI 1400.25 V2005. While serving a trial period the incumbent can be terminated with limited appeal rights. Are you willing to serve a two year trial period? (limit characters)
Assessment 1
Thank you for your interest in the Administrative Support Specialist, GG-0301-11, position with the Department of the Army. We will evaluate your resume and your responses to this occupational questionnaire to determine if you are among the best qualified for this position. Your responses are subject to verification. Please review your responses for accuracy before you submit your application. (limit characters)
1. Select the one statement that best describes the education and/or experience you possess that demonstrates your ability to perform the work of an Administrative Support Specialist at the GG-11 grade level or equivalent pay band in the Federal Service. (limit characters)
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided. (limit characters)
2. Performs methods, principles, and practices of administrative and personnel management areas to include: civilian personnel practices, procedures, award program, recruitment, classification, position management, performance management, pay, leave, and management employee relations.
 (limit characters)
3. Researches information through various sources to advise employees and management on changes in civilian entitlements.
 (limit characters)
4. Advises, provides guidance and written information to supervisors on the Management Employee Relations functions concerning performance issues, leave administration, and Workman's Compensation.
 (limit characters)
5. Provides advice and assistance to management on such subjects as position management, classification, recruitment actions, performance management and incentive pay and awards program.
 (limit characters)
6. Assists the Administrative Officer in all aspects of the recruitment process to include coordination with the CPAC/CPOC and management.
 (limit characters)
7. Performs internal organizational planning, staffing and analysis to identify, analyze and recommend solutions to problems in organizational structure and administrative procedures.
 (limit characters)
8. Assists in the management of TDA authorization/requirements to achieve optimum position management.
 (limit characters)
9. Provides guidance to make incentives available and possible during the hiring/recruitment process.
 (limit characters)
10. Utilizes experience using DCPDS, CPOL, FASCLASS, AutoNOA, CoreDatabase, BoBI, FMS Web, GEARS, ACT, ATAAPS, and DCPS in order to instruct managers and new users.
 (limit characters)
11. Utilizes Information Systems and associated hardware and software components to maintain databases and prepare reports to higher headquarters.
 (limit characters)
12. Collects, correlates, and analyzes data from database sources for inclusion into recurring reports and statistical data calls.
 (limit characters)
13. Uses the Microsoft Office Suite to prepare correspondences, reports, and forms.
 (limit characters)
14. Ensures that all logistical support entitlements and employee benefits such as Temporary Quarters Subsistence Expense (TQSE), Thrift Savings Plan (TSP), Federal Employees Group Life Insurance (FEGLI), Federal Employees Health Benefits (FEHB), and other required documentation are properly completed for submission to the servicing CPOC for processing.
 (limit characters)
15. Coordinates with the drug testing coordinators, the employee's supervisor and employee for the Civilian Employee Drug Testing Program, regarding random drug testing and pre-employment drug testing.
 (limit characters)
16. Makes decisions and provides recommendations to management concerning all changes in operational procedures.
 (limit characters)
17. Assists employees in resolving pay problems with DFAS.
 (limit characters)
18. Advises senior management on personnel strength and organization structure, provides input for the Management of Change window to the TDA, and reviews and makes recommendations on unit force structure to include job series and grades.
 (limit characters)
19. Ensures that Department of Army (DA), INSCOM and DCIPS/OPM civilian personnel practices, rules, procedures, regulations, operations and methodologies to ensure their proper application within the unit.
 (limit characters)
20. Informs managers of the purposes, methods, and techniques of management/program analysis and the structure, functions, processes, objectives, products, and services of the organization.
 (limit characters)
21. Your responses to the Announcement and Assessment Questionnaires, along with your resume and all supporting documentation are subject to evaluation and verification to ensure accuracy. Please take this opportunity to review your responses to ensure their accuracy.
 (limit characters)
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